World Vision International

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Grants Finance Manager

Job Description

Position: Grants Finance Manager

Report to: Director, Finance & Support Services

Location: National Office, Kampala

PURPOSE OF POSITION

The Grants Finance Manager is responsible for providing efficient and effective management of the grants financial management and compliance for all grants administered and/or implemented by WVU. S/he is responsible for ensuring quality finance and grants management, assessing needs and developing grant management capacity of field staff and ensuring compliance with donor and WV International reporting requirements, contributing to World Vision core values by providing leadership in grant budgeting, accounting and reporting functions in WVU.

Major Responsibilities:

Strategic Financial planning and Management

  • Alignment of partnership budgets between PBAS, Sunsystems, and donor and Support Office forecasts.

  • Coordinate the grants budgeting process as per budget guidelines. To also support the NO annual budgeting process through provision of relevant grants information.

  • Prepare a monthly analysis of the financial situation and performance of all grants, and discuss with the FSSD on a monthly basis.

  • Promote financial accountability, internal controls and reporting for all grants

  • Submission of timely, accurate and complete reports to donors and Support Offices.

  • Reconciling MyPBAS to grant FFR on monthly basis with action plans for addressing outstanding items.

  • Overall Management of fixed assets for all grants

Risk Management and control

  • Ensure all grant projects are audited according to the Donor requirements

  • Ensure that management responses to audits performed are sent on time to the Audit Department, and that audit recommendations are implemented within WVI standard timelines.

  • Coordinate with internal and external audit staff to facilitate all financial audits in WVU.

  • Reports and briefs the FSSD on trends or significant financial controls issues I grants management.

  • Ensure every grant has a functional risk register.

Cost efficiency and effectiveness

  • Ensure cost effectiveness through competitive bidding process and quality products/outputs

  • Advise on any specific donor regulations on procurement, and ensure there is compliance at every level.

Capacity and Competency Building

  • Ensure competent and motivated staff are hired and retained.

  • Ensure there is a capacity development plan for grants finance staff.

  • Coordinate and conduct training in areas like accounting, SunSystems, risk management, grant compliance and other key financial areas to grants Finance staff.

  • Support operations and other non-finance staff in understanding and interpretation of financial statements and on donor compliance.

  • Support FSSD to ensure partnership Finance policies and procedures are understood by operations/technical staff and communities.

  • Develop a succession plan for key grants finance positions

Strategic Networks

  • Develop good networks and relationships with GC, SOs, EARO, other NGOs, program managers and other WVU functions.

  • Promote effective networks within WV through effective communication, relationships and twin citizenship

Leadership/Management

  • Provide leadership to the Grants Finance department, ensuring smooth running and efficient delivery of services.

  • Adhere to WVI key policy documents – mission, core values, and covenant of partnership.

  • Ensure implementation of new partnership initiatives involving Finance, including ensuring the office always has 100% compliance with LDR requirements.

  • Attend daily devotions and support spiritual development of his/her team.

Qualifications: Education/Knowledge/Technical Skills and Experience

Minimum Qualification required: First degree in Accounting or Finance.

Certified Public Accountant (CPA) or Chartered Accountant is preferable.

Experience: At least five years related experience, preferably within World Vision. Previous grant accounting and budget preparation experience is preferred.

Technical Skills & Abilities:

  • Knowledge of Generally Accepted Accounting Principles and practical knowledge of financial systems and internal financial controls and procedures.

  • ICT skill is required, Sun systems, Vision and Microsoft office program knowledge is preferred.

  • Must have proven experience in treasury activities and management.

  • Critical analyzer of information

  • A good planner with the ability to prioritize tasks in changing environment

  • A team player with good relation skills.

  • Transparent and objective

Working Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field

  • Travel: 50% Domestic travel is required.