Position: Senior Finance Officer – Cash and Payment
Report to: Finance & Accounting Manager
Purpose of the position:
To manage the financial transactions, treasury, financial accounting, financial reporting aspects and the day to day running of the finance function of World Vision Uganda. To ensure that all the technical aspects of financial transaction and accountability are functional, coordinate all systems and procedures in accordance to WVI Field Financial Manuals.
Financial Transaction and Payment Management
Ensure financial systems and controls are established and maintained in order to provide appropriate levels of security and controls over financial resources of the organization.
Coordinate and liaise with all field offices and SSC Manila for daily processing of Coupa ProVision and Account Payable transactions.
Daily approval of Payment Requests, journals and procurement documentation in accordance to FM, WVI policies to mitigate against transactional risks
Ensure Coupa Provision and Mobile Money are processed daily according to payment timeline without any delays.
Ensure the correct and daily processing of Concur Transaction.
Cash and Treasury Management
Manage the treasury function of WVU by ensuring appropriate liquidity levels are maintained and consistent compliance with the Target Low policy in all offices.
Ensure the spending and funding drawdowns of WVU is in accordance to PBAS committed funds at any time.
Manages currency conversions processes in accordance with approved funding structures and banking regulatory framework to ensure optimum exchange rates are obtained for currency exchange.
Manage the inter WVU office transaction through the review, approval of Pre approvals and settlement advices on the SA database on a daily basis.
Oversee the Account Payable account for the entire office, ensuring all outstanding account are currents with clear retirement timeline.
Manage Staff Cash Advances, to ensure all Cash Advances are settled within 7 working days with no Advances go beyond 30 days
Coordinate to provide documents for the audits, to ensure all required documentation are completed within agreed timelines and have unqualified opinions.
Ensure that all financial transaction vouchers are kept properly in accordance to WVI policies.
Manage the annual year end processes to ensure compliance with Global Centre year end memos for closure of financial year books in accordance with WVI FM, IFRs and GAAP; ensuring year end processes and financial reports reflect a true and fair view of financial position of the office.
Continually review and update internal controls to minimize risk exposure and losses for the office.
Staff supervision, mentoring and capacity building to ensure the technical capability is as per Global and local context
Conduct coaching for performance for finance staff at the National Office to ensure KPI are attained.
Qualifications: Education/Knowledge/Technical Skills and Experience
Must possess a Bachelor of Commerce Degree/ or Business Administration (Finance or Accounting option). Masters degree will be an advantage.
Full professional qualification (ACCA, CPA or any other recognized qualification).
Must have basic knowledge in computer applications like MS Office. Knowledge and experience with Sunsystem will be an advantage.
Minimum of three years relevant experience in a busy office two of which must have been at a senior level.
Effective communication skills.
Should be accurate and organized at work.
Must be a committed Christian, able to stand above denominational diversities.