World Vision International

Food Assistance Officer

Job Description

*2 Positions available.

PURPOSE OF POSITION:

The purpose of this role is to provide direct and continuous support the Commodities Officers and other Food Programme staff in maintaining the quality of WV’s commodity programming and management in West Nile. Areas of focus include project planning, collaboration with WV partners & donors, logistics coordination, distribution, commodity accounting & reporting and local capacity building. This is aimed at ensuring that all food aid programs are implemented in line with the set standards and objectives.

KEY RESPONSIBILITIES:

  • Supervision of field operation through Provision of technical oversight through periodic visits to monitor and review all aspects of the food programming and systems as well as to provide appropriate feedback and recommendation to the Commodity Officer, Field Coordinator and Food Monitors.

  • Manage project staff under his/her portfolio with support from Assistant Commodity Manager, Food Assistance Manager, and other response management.

  • Represent World Vision in any meetings related to food program in the area of portfolio as necessary.

  • Ensure all documentation and accountability requirements are in place for warehouse management and distribution as per Food Resources Manual/ Donors and or meet the audit standards.

  • Ensure that proper food handling and accountability systems are in place including the maintenance of all required records and documentation and installation and operation of CTS at the district level.

  • Ensure humanitarian accountability systems are in place, functioning complaints Response Mechanism, and all Project Committee at field level( CHD, CMC, FMC and RWC).

  • To supervise timely production of distribution reports by the Commodity Officer, Field Coordinators and team and consolidate all food assistance reports, ensure its accuracy and timely submission to the supervisors for review.

  • Serve as WV focal point and representative of WFP during missions and at coordination meetings.

  • Follow up and liaison with Food Assistance Manager to ensure that food pipeline issues are well addressed.

  • Participate in project design, proposal writing, budgeting process, and engaging various donors during the negotiation process.

  • Facilitate capacity building of the food team to meet established standards through on-the-job training, workshops, mentoring and other appropriate methods.

  • Review districts CTS/weekly/monthly/ quarterly reports and ensure they are submitted in a timely manner.

  • Liaise and meet with donors and other food programming stakeholders for the purposes of networking, information sharing and nurturing partnerships.

KNOWLEDGE, SKILLS & ABILITIES:

  • Computer literacy in MS Office, and Lotus notes.

  • Excellent presentation and report writing skills.

  • Ability to effectively develop rapport and relate to donors, NGOs, and government stakeholders.

  • Direct experience and thorough working knowledge of food aid legislations and regulations of major donors such as United States, WFP and The EU Commitment to capacity building and people development.

  • Knowledge of humanitarian aid standards as well as accountability standards.

  • Prospective candidates should have a minimum of a University degree or equivalent, at least 2 years’ experience in a related field preferably in commodity programming.

  • and logistics. Must have strong leadership and management skills.