People & Culture Officer - Arua
Position:People & Culture Officer
Report to:Response P&C Manager
Purpose of the position:
Assist with the coordination of services and functions that ensure fast, focused & efficient support to P&C clients. This includes maintenance of P&C data and information for all categories of staff and assistance with recruitment. Act as a super user to Our People system and manage the recruitment module per local recruitment process.
P&C Administration and Support
Support the administration of local P&C systems, including payroll, Our People
other context specific systems;
Maintain and keep staffing lists for all categories of workforce (employees, service, casual, volunteers, interns, etc) and any staff related necessary information for rapid access and use;
Maintain personnel files accurate, updated and confidential at all times. In collaboration with the Response P&C Manager, set up and maintain filling system;
Prepare and process all kinds of P&C related paperwork for all categories of workforce as required, with accuracy and confidentiality and in accordance with the policies and local laws;
Keep P&C related templates updated and available for staff use;
Respond to routine employee enquiries, both oral and written to ensure the accurate and timely provision of information;
Support the line manager in providing with the P&C data for necessary P&C reporting upon request and as needed
Recruitment, Orientation and Training Support
Ensure that recruitment processes for the Response are aligned to WV Uganda policies and guidelines.
Provide support to line management with completion of job descriptions (JD-PDQs) and requisitions
Assist line managers to create vacancies in Our People recruitment system
Plan and coordinate recruitment of position with hiring manager and provide updates as required.
Assist in ensuring that advertisement has been done on time and the short listing has been done with in the week of closing of application date
Follow up with the hiring manager for the quick recruitment cycle and proactively seek solutions to address delays
Provide interview logistics support and ensure candidates & panelists are provided adequate information in a timely manner
Assist with offer negotiations with selected candidates and conduct background and reference checks in line with WV Uganda policy guidelines
Preparing bi- monthly recruitment update of field offices (all positions) including time to fill data
Provide assistance in arranging and conducting different kinds of P&C learning events, trainings, workshops, and/or team building activities for Arua Head office staff
Our People Information Systems
Act as OP Super User for the Response ;
Maintain and update Our People on a regular bases and provide reports and statistics when required;
Support in training the managers and staff in utilization of Our People self and manager service and recruitment modules and ensure all new hires receive adequate orientation on ESS/MSS;
Manage the OP Recruitment Module and ensure 100% utilization of Recruitment for all local recruitments.
Qualifications: Education/Knowledge/Technical Skills and Experience
University degree or equivalent in Human Resource Management, Industrial and Organizational Psychology, Social Sciences or a related field;
Minimum 2 years of experience in Human Resources and or Administration with medium business/medium NGO/government agency;
Demonstrated experience and knowledge of HR practices, including recruitment, HR functions and systems administration; HR software administration and maintenance;
Professional certification in HR in locally or internationally recognized HR institutions is a plus;
Experience of work in an INGO setting and past exposure with the international working culture and practices is a huge advantage;
Thorough working knowledge of office systems. Computer aptitude and experience with word processing, database management, and spreadsheet software;
Excellent knowledge of local labor law and related legislations;
Ability to demonstrate sound judgment and work with little supervision under the virtual working relationships;
The position requires the ability and willingness to travel domestically as needed.