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People & Culture Officer - Arua


Position:People & Culture Officer

Report to:Response P&C Manager

Location:Arua District

Purpose of the position:

Assist with the coordination of services and functions that ensure fast, focused & efficient support to P&C clients. This includes maintenance of P&C data and information for all categories of staff and assistance with recruitment. Act as a super user to Our People system and manage the recruitment module per local recruitment process.

Key Outputs/Responsibilities.

P&C Administration and Support

  • Support the administration of local P&C systems, including payroll, Our People

  • other context specific systems;

  • Maintain and keep staffing lists for all categories of workforce (employees, service, casual, volunteers, interns, etc) and any staff related necessary information for rapid access and use;

  • Maintain personnel files accurate, updated and confidential at all times. In collaboration with the Response P&C Manager, set up and maintain filling system;

  • Prepare and process all kinds of P&C related paperwork for all categories of workforce as required, with accuracy and confidentiality and in accordance with the policies and local laws;

  • Keep P&C related templates updated and available for staff use;

  • Respond to routine employee enquiries, both oral and written to ensure the accurate and timely provision of information;

  • Support the line manager in providing with the P&C data for necessary P&C reporting upon request and as needed

Recruitment, Orientation and Training Support

  • Ensure that recruitment processes for the Response are aligned to WV Uganda policies and guidelines.

  • Provide support to line management with completion of job descriptions (JD-PDQs) and requisitions

  • Assist line managers to create vacancies in Our People recruitment system

  • Plan and coordinate recruitment of position with hiring manager and provide updates as required.

  • Assist in ensuring that advertisement has been done on time and the short listing has been done with in the week of closing of application date

  • Follow up with the hiring manager for the quick recruitment cycle and proactively seek solutions to address delays

  • Provide interview logistics support and ensure candidates & panelists are provided adequate information in a timely manner

  • Assist with offer negotiations with selected candidates and conduct background and reference checks in line with WV Uganda policy guidelines

  • Preparing bi- monthly recruitment update of field offices (all positions) including time to fill data

  • Provide assistance in arranging and conducting different kinds of P&C learning events, trainings, workshops, and/or team building activities for Arua Head office staff

Our People Information Systems

  • Act as OP Super User for the Response ;

  • Maintain and update Our People on a regular bases and provide reports and statistics when required;

  • Support in training the managers and staff in utilization of Our People self and manager service and recruitment modules and ensure all new hires receive adequate orientation on ESS/MSS;

  • Manage the OP Recruitment Module and ensure 100% utilization of Recruitment for all local recruitments.

Qualifications: Education/Knowledge/Technical Skills and Experience

  • University degree or equivalent in Human Resource Management, Industrial and Organizational Psychology, Social Sciences or a related field;

  • Minimum 2 years of experience in Human Resources and or Administration with medium business/medium NGO/government agency;

  • Demonstrated experience and knowledge of HR practices, including recruitment, HR functions and systems administration; HR software administration and maintenance;

  • Professional certification in HR in locally or internationally recognized HR institutions is a plus;

  • Experience of work in an INGO setting and past exposure with the international working culture and practices is a huge advantage;

  • Thorough working knowledge of office systems. Computer aptitude and experience with word processing, database management, and spreadsheet software;

  • Excellent knowledge of local labor law and related legislations;

  • Ability to demonstrate sound judgment and work with little supervision under the virtual working relationships;

  • The position requires the ability and willingness to travel domestically as needed.