World Vision International

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Project Officer

Job Description

Title: Program Officer

Location: Yumbe District

Reporting to: Response Director/HEA Manager

Purpose of the position:

Provide technical oversight for the planning, assessment and design of projects, evaluations and reporting of World Vision Uganda, West Nile Region grants and projects

Main responsibilities:

  • Lead the process of identifying opportunities to solicit funding from Institutional Donors (such as UN agencies, USAID, DFID, ECHO, and EC), Multilaterals, Foundations, WVI Support Offices, including conducting regular and systematic donor mapping and proposal development;

  • Support QA Team to prepare for, analyze and share findings from rapid and ongoing assessments, baselines and evaluations;

  • As Grant Acquisition and Management (GAM) focal point for the West Nile Region, ensure quarterly regional reports are updated, GAM HUB meetings facilitated, participated in and outputs shared across the National Office;

  • Work with Operations, Quality Assurance, Finance and other support departments (HR and Supply Chain) as well as Support and Regional Offices to design project proposals (including logical frameworks, budgets, budget narratives, and monitoring and evaluation plans) that are in line with institutional and multilateral donors as well as WV Support Office requirements;

  • Ensure good Institutional Donor and World Vision Support Office relations through regular communication and providing support to West Nile Region (Operations and Finance) in meeting contractual obligations and reporting deadlines through establishment of a projects information management systems;

  • Develop monthly, quarterly progress reports and annual program reports according to WV internal and external standards and requirements for WV Support Offices, the Regional Office, donors and partners;

  • Establish and maintain networks and partnerships through attending UN meetings, NGO coordination meetings, and other relevant engagement opportunities;

  • Mentor and build capacity of locally based programme officers to improve the quality and timeliness of their work.

Working Relationships:

Contact

Reason for Contact

Frequency of Contact

Management and staff at National Office and West Nile Region Office

To liaise on program design, implementation and reporting issues and GAM information sharing.

To ensure that HEA and grant programs are systematically integrated.

Survey, assessment and evaluation reports.

Orientation of programs, monitoring and evaluating compliance to program documents/requirements

Monthly, quarterly and annually

Human Resources and Finance Departments

To ensure that program budgets on salaries and benefits are in compliance WVI HR policies. Development program budgets, financial reports etc.

Monthly, quarterly and annually

WVI Support Offices and Donors

Progress updates, monthly, quarterly and annual narrative and financial reports.

Provision of humanitarian situation analysis and RFPs

Monthly quarterly and end of program.

Humanitarian Accountability Team and DME staff

Incorporation SPHERE, DNH and LCP indicators and concepts in proposals

Development of logframes, M&E plans

Integration of HAP and DME evaluations and studies into program reports

Monthly, quarterly and annually

Operations staff (Food Aid, Food Security, Water and Sanitation, Protection, Health & Nutrition).

Design/redesign, orientation of programs

Program reporting (narrative and financial)

Monthly quarterly and end of program.

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Must be at minimum a holder of a Bachelors Degree in Political Sciences, Development, Anthropology or other related Social Sciences. Masters degree in Development or diploma in NGO Management preferred;

  • Minimum three years of experience working as Program Officer;

  • Highly analytical with demonstrated problem-solving skills;

  • In-depth knowledge of project/logframe design and proposal writing;

  • Demonstrable experience working with or submitting proposals to major donors, such as ECHO, USAID, WFP, UNICEF, DFATD IHA;

  • Good understanding of World Vision and SPHERE standards, and accountability mechanisms such as HAP, the Red Cross and NGO Code of Conduct;

  • Highly effective written and verbal communicator;

  • Good networking skills and ability to interpret and present information with influence and impact;

  • Demonstrated ability to work cross-culturally.