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Programme Officer- West Nile Refugee Response


Position: Programme Officer- West Nile Refugee Response

Reports to: Programmes Manager

Location: Arua

Purpose of position: To provide support and advice to the Program Manager, assist in developing and coordinating proposals for multi-sectoral & multi-area relief and recovery programs; liaising with potential and current donors to establish relationships that promote fund acquisition and program collaboration; providing overall coordination in technical assistance, planning, implementing, monitoring, evaluating and reporting of assigned portfolios; and collaborating with other departments to develop integrated programming.

Key Responsibilities

Grant Acquisition and Proposal writing

  • Support the Programs Team to identify funding opportunities and conduct donor analysis

  • Develop concept paper/ proposals aligned with strategic objectives and donor requirements

  • Support information collation, other preparation for stakeholder meetings, including institutional donors (ECHO, DFID, EU, OFDA etc.) including bilateral, multilateral and corporates.

  • Support liaison with donors, UN and other agencies to resource operations plan to address humanitarian needs.

  • Participate in joint agency assessments, task-force teams, workshops etc.

  • Assist in annual operating plan preparation including: design, needs assessment, proposal writing, marketing, evaluation and reporting

  • Works with Response Director, Grants Acquisition and Management Unit and support Offices to coordinate identification of funding opportunities and grant acquisition

  • Manage grants to closely align with donor requirements and community needs in a changing context, clearly communicating to internal and external parties and supporting finance in tracking response funding

  • Participate in actual project design, implementation, and evaluation

Program Support

  • Support the ongoing monitoring and analysis of donor opportunities

  • Support mapping of all funding sources with all key stakeholders

  • Support program strategy and planning process with all functions to ensure alignment with context, humanitarian needs and response strategy as well as operational feasibility and technical quality.

  • Prepare monthly, annual and end-of-project narrative reports and situation report (Sitrep).

  • Compile/collate major donor management reports.

Representation and Communication

  • Provide program updates as needed to key WV support offices, the Regional Office, donors and partners.

  • Assist the Program Manager with representation of WV and networking with NGOs and local donor delegations.

Financial Management

  • Monitor funding status for each sector of the program to identify possible funding gaps and ensure smooth transitions from one grant to the next.

  • Obtain funding for program’s unfunded sections.Human Resource Management

  • Support Project Managers to implement technical and managerial evaluations.

  • Provide support to field personnel.

Knowledge, Skills and Abilities required

  • Bachelor’s degree in Social Sciences, International Development, International Relations or related field.

  • Self-starter who can work independently under pressure.

  • 4 years’ experience in large scale humanitarian emergencies

  • Excellent English communication skills (oral and written).

  • Ability to travel regularly and provide training assessment regular monitoring and evaluation.

  • A high level of diplomacy and networking skills is required.

  • Understanding of international standards including SPHERE, HAP, Code of Conduct, etc.

  • Cross-cultural sensitivity flexible world view emotional maturity and physical stamina.

Proven solid track record in project design and fundraising