World Vision International

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Project Officer-Grants Compliance and Reporting

Job Description

Position: Program Officer Grants Compliance & Reporting

Report to: Grants Compliance & Reporting Specialist

Location: Kampala, National Office

Purpose of the position:

The Program Officer plays an important role in the Compliance and Reporting Team by supporting grants management in compliance to donor regulations, World Vision guidelines and standard Project Management procedures. The position bridges the relationship between field teams and SO/Donors

The Program Officer will maintain an updated database for all World Vision projects and track grants performance on a quarterly basis.

Major Responsibilities

Compliance

  • Regular follow up with cluster managers and project managers on the compliance to the detailed Implementation Plans, budgets, donor regulation;

  • Organize start-up meetings with acquisition team and program managers to ensure timely and accurate roll out of projects;

  • Support end of project processes in line with WVU and donor / SO requirements;

  • Follow up major procurements for grant implementation;

  • Work with project managers and SOs in case of changes in design, milestones and budget;

  • Support project managers to develop annual DIPs, Budgets and other project management tools.

Reporting

  • Follow up on project report submission according to donor specific requirements;

  • Facilitate compilation and review of quality reports that both demonstrate impact and child wellbeing and ensure timely submission for final review by Compliance Specialist;

  • Ensure project reports’ submission meets SO and donor deadline;

  • Format and package documentation of best practices and success stories in coordination with communication department.

Integration

  • Regular field visits to various project sites for the purpose of project compliance monitoring and ensure constant dialogue with ROMs and PM on Grant Management, Compliance and other Integration issues;

  • Attend Regional Reflections to ensure that issues on compliance and reporting are raised and resolved;

  • Support Acquisition Team in Resource acquisition processes.

Donor Relations

  • Work with Compliance Specialist in maintaining good communication with and represent WVU to Support Offices, Donors, Key NGOs, Partners, and Government Departments.

Knowledge, Skills and Abilities

  • University degree in Management, Development or other related field

  • Should have a post graduate training in Project Planning and Management or Project M&E

  • Must have clear understanding of major donor perspectives, requirements and standards

  • Able to represent World Vision to major donors in a manner that is professional

  • Requires excellent organizational and time management skills

  • Requires excellent communication and writing skills in English

  • At least 5 years working experience in a related field

The position is open to Only Ugandan Nationals; qualified female candidates are encouraged to apply.