World Vision International

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Grants Design Monitoring, Evaluation and Reporting Specialist

Job Description

Position: Grants Design Monitoring, Evaluation and Reporting Specialist

Reporting to: Evidence and Leaning Manager

Location: Kampala, National Office

Purpose of the position:

To plan, develop and manage program performance monitoring & evaluation systems, research and establish information/data base for World Vision Uganda Grants in line with World Vision Uganda National Office Strategy and improve the performance and quality of their programming through enhanced Design Monitoring and Evaluation (DME) function and system.

Major Responsibilities

Capacity Building

  • Develop capacity of staff to utilize existing M&E tools for proper tracking and reporting in line with World Vision Uganda M&E Framework (LEAP), including coaching and mentoring for staff, partners and other stakeholders on Design, monitoring, evaluation & research.

  • Provide technical assistance, guidance, and direction—related to M&E plans and systems, performance management for grants and the Karamoja region in World Vision Uganda. Support DME staff in design of above named projects, monitoring of projects and preparing project progress reports.

  • Develop a capacity building and mentorship program for the grants DME team aimed at enhancing their capacity and skills to assume increased M&E and programming responsibilities in line with WVU M&E frame work and Donor guidelines

  • Guide staff in grants and Karamoja region in preparing progress reports in accordance with approved LEAP reporting formats and ensure their timely submission. This includes monthly reports, quarterly progress reports, annual project reports, inception reports,

Monitoring and Reporting

  • Develop and lead the implementation of the overall grants M&E framework including annual project reviews, participatory impact assessments, process monitoring, operations monitoring and lessons-learned workshops

  • Analyze program data and periodic reports from different grants and the Karamoja Region into periodic management reports usable for demonstrating evidence towards progress on National Office Strategy, for Technical Project Managers, senior management, Senior Leadership and other WV partnership offices.

  • Support all grants in World Vision Uganda including Karamoja Region to undertake activity tracking and results based monitoring of outputs and outcomes using standardized reporting templates/ formats, protocols, guides, dashboards and databases ensuring contribution to the National Office Strategy

  • Promote utilization of data/information at program, sector and division level through regional meetings, at management meetings or conferences for grants and the Karamoja Region

  • Coordinate the process of annual outcome monitoring for grants and the Karamoja Region to ensure that all participate in the national outcome monitoring process using LQAS methodology and the adoption of ODK and GIS technology

  • Perform periodic data quality assessments to ensure validity, integrity, precision, reliability and timeliness of all performance data; identify any deficiencies and suggest corrective actions; and assist the technical team members to maintain electronic and hard copy files.

  • Establishing and managing a performance monitoring framework for grants with clear goals, outcomes, outputs, inputs, processes, indicators, data needs and sources, and reporting formats and frequency, for effective monitoring, reporting and updating progress of the grants.

  • Support strategic thinking and planning in relation to integration of the management information system (MIS) and application of M&E data.

  • Support programs to generate Most Significant Change evidence in form text i.e. magazines, or digital videos.

  • Promote evidence based learning through undertaking operations research and documentation at National Office and program level through undertaking research, engaging programs in research, initiating topics or themes for research.

  • Support grants and the Karamoja Region in documenting and disseminating innovations and new research findings related to DME

  • Synthesize and summarize trends in AP monitoring data and data generated from evaluations from grants and the Karamoja Region that can be used to inform national level programming

Design, Planning and Resource acquisition

  • Coordinate planning and implementation of monitoring, evaluation & research initiatives and actively facilitate and support development of grants annual work-plans and budgets

  • Participate in designing of grants/proposals and ensure alignment of grants to the national office strategy and LEAP frame works

  • Coordinate annual review and planning process for grants and the Karamoja region in line with the national DME calendar

  • Support resource acquisition through development of concepts, proposals and response to RFAs

Assessments and evaluations

  • Provide technical guidance in conducting assessments, baselines and Evaluations in line with established LEAP or donor related guidelines at a National level. In addition, identify the need and draw up the Terms of Reference for specific studies; Recruit, guide and supervise consultants to implement special surveys and studies required for evaluating programs effects and impacts.

  • Support and strengthen adoption and use of Lot Quality Assurance Sampling (LQAS) methodology using Open Data Kit (ODK) or any emerging recommended software for annual monitoring of grants projects outcomes, assessments, evaluations or baseline surveys

  • Contribute to all program development, research and needs assessments by monitoring the changing needs of target communities, identifying opportunities in line with WV Uganda mission & strategy and monitoring international best practices and development trends.

  • Monitor and follow up on utilization of recommendations from evaluation surveys across grants and Karamoja Region

  • Conduct meta evaluation of all completed program evaluations to establish key learning and recommendations to inform future evaluations

Quality assurance for grants

  • Assure quality of data by enforcing data quality for grants and the Karamoja Region through routine data and M&E system quality audits at project level, or grants, WV partners and sub grantees.

  • Provide technical support to field staff in grants and Karamoja region on integration of the strategy standard indicators into ongoing or new programs/projects.

  • Plan for and implement program planning and review meetings in line with the national strategy detailed implementation plan/National Annual Operating Plan

  • Track timely implementation and reporting of programs plans

  • Support grants in reviewing management reports as well as other M&E reports to ensure validated M&E data and M&E compliance with recommended guidelines, formats and standards.

  • Compile graded grants summary reports on quality and develop summary reports key findings and learning

Information Systems Management

  • Provide technical guidance to grants M&E teams in the utilization of national MIS systems (Horizon, GIS, OVC databases, WASH MIS, Automated Database) and build

  • Roll out partnership initiatives from the EARO and Global Centre such as Horizon, GIS for grants and any other databases and ensure that these are rolled out to all programmes at a national level

  • Provide meaningful data summaries and visualization to demonstrate result to the NO and clusters on the contribution each of the program in regions is performing

  • Support application of software for results based monitoring and evaluation such as SPSS, EPIDATA, EPIINFO, STATA, GIS

Qualifications: Education/Knowledge/Technical Skills and Experience

  • A Master’s degree in development studies, public health, demography, biostatistics, statistics, or a related field is required.

  • Minimum of five years of work experience managing data intensive programs in designing, monitoring, and evaluation methodologies is highly desirable.

  • Experience with qualitative and quantitative M&E data collection and analysis methods, including tracking outcome indicators, is desirable.

  • Knowledge of designing and managing M&E systems at a national level for effective generation of monitoring data used in tracking Programme and improved service delivery and support related to development programming

  • Experience in proposal writing and development, grants management

  • Experience in designing M&E methodologies and tools, and the ability to coach and train others in their use is desirable.

  • Excellent command of MS Excel, and working knowledge of at least two statistical data management packages/software’s (quantitative & qualitative) e.g., SPSS, Nvivo/Nudist, EPIINFO, STATA etc

  • Demonstrated experience in analyzing, interpreting, and reporting on M&E results so that lessons can be learned and incorporated into programming is desirable.

  • Report writing, research, monitoring and evaluation.

  • Ability to work with inter-disciplinary teams and a wide range of program/project activities.

  • Strong report writing and communication skills