Position: Reporting, compliance & partnering officer
Report to: Team Leader Food & Cash Projects
Location: West Nile, Uganda
Purpose of the position:
To provide overall management supervision of Commodity Tracking System in the country. Ensure that all food and non-food aid projects have adequate capacity to track and account for all the food and non-food items received from various donors from the point of receipt to the final beneficiary using CTS system. Ensure compliance with WV Uganda, FPMG and Donor (USAD/FFP, WFP, EC/ECHO etc) requirement regarding accounting and reporting for all donations given to WV Uganda.
Reporting & accountability
Oversee operation and functionality of the CTS database in West Nile Food Assistance Program.
Offer technical support and troubleshooting to field teams including capacity building, installation, and upgrades in coordination with DMT technical specialist.
Escalation of bugs, issues or new development requests to DMT technical specialist.
Make sure all data backups done monthly and stored safely.
Overall in-charge of reconciliation of distribution figures with WFP field/area offices.
Review monthly CCTS and narrative reports before submission to DMT and WFP by the 10th and 05th of each month respectively.
Submission and follow-up of project CSS, ensure its signed and uploaded on DGDB in a timely manner.
Conduct audit preparation drills and reviews periodically with the aim of the project achieving a green audit rating.
In liaison with finance team maintain the invoice tracking table and other relevant documents uploaded in the DGDB on time achieving a minimum 99% score each month.
Consolidate all project reports and ensure there is a safe and consistent backup procedure in place.
Maintenance of the central archive.
Commodity losses/damaged are identified, documented and recovery processed conducted.
Put in place a system for ensuring current trained FAIRO keep their skills refreshed.
Put in place a succession plan for future FAIRO and Compliance staff to ensure impact on project is minimal in case of staff transition.
In charge of GFA capacity building approaches and materials.
Conduct monthly PMI rating in accordance to DMT standards.
Maintain a tracker for reports by technical officers to ensure reports are submitted on time (Weekly, monthly, quarterly)
Conduct monthly field visits to check on the effectiveness of internal controls and compliance within WVU food Program enhanced.
Generated monthly compliance reports and follow-up on issues to be closed within one month.
Track project start up and close out activities are implemented and close out plans and reports are in place. E.g. End of project reports, Close out certificates posted on the DMT database.
Develop risk assessment plans and registers updated on a bi-annual basis during design and implementation of food assistance projects.
Collaborate with internal and external audit on investigations of whistleblower cases, suspected fraud, mismanagement and loss of assets.
Partnering & networking
Conduct partner assessment in compliance with WFP and DMT standards to determine potential partners and mapping.
Conduct partner capacity assessment and identify gaps for capacity strengthening.
Lead in periodic partner performance evaluation and advice management accordingly.
Conduct formal and hands on capacity building sessions with co-applicant staff.
Conduct quarterly compliance reviews to ensure that the co-applicant is implementing within WFP and WV standards.
Review co-applicant reports and integrate them as part of regular WV reporting accordingly.
Participate and contribute to development of MoUs, agreements or contracts to co-applicants in line with WV standards.
Work with the co-applicant to identify risk areas, document, develop a plan of action and follow-up on implementation.
Conduct period onsite visits to co-applicant to review activity implementation.
Participate and represent WV in all WFP partner engagement at field/Area office level.
Qualifications: Education/Knowledge/Technical Skills and Experience
Minimum Bachelor’s degree in community development, Business Administration, Information Technology I.T, Computer Science, Accounting or Statistics.
Three years’ working experience in humanitarian development with a NGO or UN agency in Commodities Tracking /Accounting or compliance.
Working experience in port operations, clearing and forwarding, dispatch and logistics planning, warehousing and storekeeping. Good command of oral and written English.
Computer literacy is an added advantage. Strong analytical skills. Knowledge of major donor regulations pertaining to commodities accountability and reporting.
Must be a committed Christian, able to stand above denominational diversities.
Attend and participate/lead in daily devotions and weekly Chapel services.
Perform other duties as required.
How to apply:
Please submit your application and complete Curriculum Vitae, to Website: https://careers.wvi.org/job-opportunities-in-uganda
Address your application to the People & Culture Specialist, Recruitment, World Vision Uganda
Deadline for receiving applications is 18th January, 2020. (Qualified natives of West Nile region are particularly encouraged to apply)