Position: Program Officer - West Nile
Report to: Program Manager
Location: West Nile
Purpose of the position:
To provide support and advice to the Program Manager, assist in developing and coordinating proposals for multi-sectoral & multi-area relief and recovery programs; liaising with potential and current donors to establish relationships that promote fund acquisition and program collaboration; providing overall coordination in technical assistance, planning, implementing, monitoring, evaluating and reporting of assigned portfolios; and collaborating with other departments to develop integrated programming.
Grant Acquisition and Proposal Writing
Support the Programs Team to identify funding opportunities and conduct donor analysis
Develop concept paper/ proposals aligned with strategic objectives and donor requirements
Support information collation, other preparation for stakeholder meetings, including institutional donors (ECHO, DFID, EU, OFDA etc.) including bilateral, multilateral and corporates.
Support liaison with donors, UN and other agencies to resource operations plan to address humanitarian needs.
Participate in joint agency assessments, task-force teams, workshops etc.
Assist in annual operating plan preparation including: design, needs assessment, proposal writing, marketing, evaluation and reporting
Works with Response Director, GAM, SOs to coordinate identification of funding opportunities and grant acquisition
Manage grants to closely align with donor requirements and community needs in a changing context, clearly communicating to internal and external parties and supporting finance in tracking response funding
Participate in actual project design, implementation, and evaluation
Support the ongoing monitoring and analysis of donor opportunities
Support mapping of all funding sources with all key stakeholders
Support program strategy and planning process with all functions to ensure alignment with context, humanitarian needs and response strategy as well as operational feasibility and technical quality.
Prepare monthly, annual and end-of-project narrative reports and situation report (Sitrep).
Compile/collate major donor management reports.
Support the compilation and analyse relevant information to inform response design, programme management, operational improvement and promote learning
Support the application of mapping and compiling of programme information for sharing as required with internal and external stakeholders
Compile consolidated report on 180 day response result and achievements as well as develop needs analyses for further programming"
Monitor program's progress ensuring goals and objectives are achieved and non-financial grant requirements are adhered to.
Ensure that program implementation is in line with the principles of the Red Cross Code of Conduct, SHERE standards and relevant WV internal standards and policies.
Representation and Communication
Provide program updates as needed to key WV support offices, the Regional Office, donors and partners.
Assist the Program Manager with representation of WV and networking with NGOs and local donor delegations.
Monitor funding status for each sector of the program to identify possible funding gaps and ensure smooth transitions from one grant to the next.
Obtain funding for program’s unfunded sections.
Human Resource Management
Support Project Managers to implement technical and managerial evaluations.
Provide support to field personnel.
Qualifications: Education/Knowledge/Technical Skills and Experience
Bachelor’s degree in Social Sciences, International Development, International Relations or related field.
Self-starter who can work independently under pressure.
Experience in large scale humanitarian emergencies (2-4 years).
Excellent English communication skills (oral and written).
Ability to travel regularly and provide training assessment regular monitoring and evaluation.
A high level of diplomacy and networking skills is required.
Understanding of international standards including SPHERE, HAP, Code of Conduct, etc.
Cross-cultural sensitivity flexible world view emotional maturity and physical stamina.
Ability to manage work life and work without supervision.
Ability to work in and contribute to team building environment.
Ability to work under pressure in a rapidly changing and insecure environment
Computer competence (Microsoft Office).
Proven solid track record in project design and fundraising