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Program Officer


Position: Program Officer - West Nile

Report to: Program Manager

Location: West Nile

Purpose of the position:

To provide support and advice to the Program Manager, assist in developing and coordinating proposals for multi-sectoral & multi-area relief and recovery programs; liaising with potential and current donors to establish relationships that promote fund acquisition and program collaboration; providing overall coordination in technical assistance, planning, implementing, monitoring, evaluating and reporting of assigned portfolios; and collaborating with other departments to develop integrated programming.

Key Outputs/Responsibilities

Grant Acquisition and Proposal Writing

  • Support the Programs Team to identify funding opportunities and conduct donor analysis

  • Develop concept paper/ proposals aligned with strategic objectives and donor requirements

  • Support information collation, other preparation for stakeholder meetings, including institutional donors (ECHO, DFID, EU, OFDA etc.) including bilateral, multilateral and corporates.

  • Support liaison with donors, UN and other agencies to resource operations plan to address humanitarian needs.

  • Participate in joint agency assessments, task-force teams, workshops etc.

  • Assist in annual operating plan preparation including: design, needs assessment, proposal writing, marketing, evaluation and reporting

  • Works with Response Director, GAM, SOs to coordinate identification of funding opportunities and grant acquisition

  • Manage grants to closely align with donor requirements and community needs in a changing context, clearly communicating to internal and external parties and supporting finance in tracking response funding

  • Participate in actual project design, implementation, and evaluation

Program Support

  • Support the ongoing monitoring and analysis of donor opportunities

  • Support mapping of all funding sources with all key stakeholders

  • Support program strategy and planning process with all functions to ensure alignment with context, humanitarian needs and response strategy as well as operational feasibility and technical quality.

  • Prepare monthly, annual and end-of-project narrative reports and situation report (Sitrep).

  • Compile/collate major donor management reports.

Support the compilation and analyse relevant information to inform response design, programme management, operational improvement and promote learning

  • Support the application of mapping and compiling of programme information for sharing as required with internal and external stakeholders

  • Compile consolidated report on 180 day response result and achievements as well as develop needs analyses for further programming"

  • Monitor program's progress ensuring goals and objectives are achieved and non-financial grant requirements are adhered to.

  • Ensure that program implementation is in line with the principles of the Red Cross Code of Conduct, SHERE standards and relevant WV internal standards and policies.

Representation and Communication

  • Provide program updates as needed to key WV support offices, the Regional Office, donors and partners.

  • Assist the Program Manager with representation of WV and networking with NGOs and local donor delegations.

Financial Management

  • Monitor funding status for each sector of the program to identify possible funding gaps and ensure smooth transitions from one grant to the next.

  • Obtain funding for program’s unfunded sections.

Human Resource Management

  • Support Project Managers to implement technical and managerial evaluations.

  • Provide support to field personnel.

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Bachelors degree in Social Sciences, International Development, International Relations or related field.

  • Self-starter who can work independently under pressure.

  • Experience in large scale humanitarian emergencies (2-4 years).

  • Excellent English communication skills (oral and written).

  • Ability to travel regularly and provide training assessment regular monitoring and evaluation.

  • A high level of diplomacy and networking skills is required.

  • Understanding of international standards including SPHERE, HAP, Code of Conduct, etc.

  • Cross-cultural sensitivity flexible world view emotional maturity and physical stamina.

  • Ability to manage work life and work without supervision.

  • Ability to work in and contribute to team building environment.

  • Ability to work under pressure in a rapidly changing and insecure environment

  • Computer competence (Microsoft Office).

  • Proven solid track record in project design and fundraising