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Project Manager - WN Refugee Response Program - Arua


Position:Project Manager - WN Refugee Response Program - Arua

Report to:Response Operations Manager/Response Coordinator


Purpose of the position:

The positions holder will provide technical and managerial leadership to the implementation of World Vision West Nile Response Milti –sector and multi donor grant comprising of WASH, Child protection and Livelihoods in Arua District. The incumbent will support the implementation, monitoring, evaluation and reporting functions to all the grants components as well as provide support in the design of new grants in line the World Vision WNR Response strategy. He/she will be expected to demonstrate strong Christian values and commit to be an example in his/her spiritual life to others.

Key Outputs/Responsibilities

Project management and coordination

  • Provide management and technical oversight/guidance to sector staff in the identification of refugee and host communities to benefit from World Vision’s multi-sector activities in Omugo refugee settlement.

  • Provide leadership in the creation of project detailed implementation plans (DIP), procurement plans and cash flow forecast to facilitate implementation of the Livelihoods, WASH and CPiE activities of the grant in accordance with existing project designs.

  • The project manager will work closely with Child Protection, Livelihoods and WASH technical specialists at the Response and National Office to support the roll out of project models, design and approval of technical works, Monitoring, supervision and certification of project activities.

  • Conduct regular field visit to project sites to ensure implementation is in line with approved plans; uses communities’ feedback to inform existing plans to guarantee project success.

  • Participate in Inter-agency meetings and bilateral discussions with relevant stakeholders (UN, OPM, District and peer organizations) to ensure project interventions are informed by existing gaps across all the sectors and project resources are directed to areas of need for increased impact.

  • Identify new opportunities/gaps based on existing needsand work with the program management unit to develop new program approaches/concept notes for continuity of World Visions WNRR interventions in the region.

  • Conducts regular review and tracking of DIPs, ITTs, budgets and cash flows to ensure efficient budget utilization and progressive implementation of activities against approved plans.

  • Guide the sector staff to develop and roll out project specific initiatives e.g trainings , consultancy, publications , campaigns and other awareness activities to make sure approved external facing engagements are technically sound and in accordance with the project objectives; supports the solicitation process of trainers ,consultants etc to support project implementation.

  • Ensure timely planning and undertaking of project procurements; works with the local and National Office Procurement department to ensure procurements are carried out according to policy and are both time and cost sensitive.

Project Documentation ,Monitoring and Evaluation

  • Coordinate with Response and National DM&E specialist in assessments, monitoring, documentation and evaluation of project activities.

  • Track all project indicators using the ITT to ensure all project outputs , outcomes and impact is realized

  • Work with DM&E to create and roll out project monitoring tools; provide leadership in project monitoring making sure that the monitoring results are used to shape future interventions

  • Document best practices, lessons learnt and change stories for sharing with WV and Donor communities.

  • Initiate all project M&E activities ,baselines , mid-term reviews , lessons learnt events , impact assessment and end of project evaluation as per plans

  • Ensure timely submission of monthly, quarterly ,bi-annual and annual and end of project reports in line with donor conditions

  • Ensure project and beneficiary database is developed and maintained

Finance management

  • Manage project finances and asset in line with WV policy

  • Carries out approvals and reviews in line with approved authority levels

  • Work with Response finance team to prepares cash projections and address project finance reporting including monthly and quarterly review of project transaction listing and final reports to ensure correct charging of expense

  • Track and Ensure budgets are spent according to plans; provides monthly variance explanations to immediate supervisor making sure all underages and overages in budget spending are addressed in a timely manner.

Performance management and supervision

  • Manage, supervise and build capacity of staff under his supervision.

  • Conduct staff performance target setting and appraisals in accordance with World Vision performance management framework

  • Cultivate a positive team working environment through staff coaching, mentorship and regular support to ensure all staff development issues are attended to ; ensure the administration of effective reward management systems according to World Vision P&C policies

  • Asses and identify staff development needs and advise management accordingly.

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Degree in Humanitarian related Discipline /Masters in a relevant field of study is preferred.

  • Has minimum of 5 years NGO work, experience implementing multi-sectoral grants at middle management or senior management level in an INGO. Experience supporting livelihoods, Child Protection and WASH projects will be an added advantage.

  • Strong policy analysis and advocating skills

  • Demonstrated ability to work in a facilitative and participative approach.

  • Strong background in Humanitarian coordination

  • Refugee protection background

  • Superior communication skills – ability to coordinate people at all levels – government partners, donors, communities and staff with diplomacy, tact and collaboration.

  • Good budget management skills

  • Must be a committed Christian, able to stand above denominational diversities.