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Sponsorship Operation Officers - Buliisa Area Programme


Position: Sponsorship Operation Officers - Buliisa Area Programme

Report to: Child Sponsorship and Development Facilitator

Location: Buliisa District

Purpose of the position:

To effectively Manage Registered children Sponsorship Operations, community engagement, participation and protection within acceptable partnership standards, in a manner that contributes to sustained improved child wellbeing

Key Outputs/Responsibilities.

Management of Sponsorship Performance and Quality Assurance in accordance to WVI partnership standards

  • Ensure RC Monitoring Status (CMS) is maintained within partnership standards

  • Ensure quality Sponsorship Operation Indicators (SOIs) are implemented and maintained within partnership standard of 85%

  • Ensure every RC records within Horizon and files are well Updated, managed and stored securely respectively.

  • Facilitate timely processing and Management of all Correspondences ; Christmas cards, Sponsor letters, Annual Progressive Report , introductory letters, Support Office Queries, Gift Notifications within partnership standard of 95%.

  • Mobilize and support RC families to adequately prepare for and manage sponsor visits.

  • Ensure that Sponsorship 2.0 Media Contents (Photos and Video’s) are delivered according to the Partnership requirements and standards.

  • Facilitate Children, Volunteers and stakeholders Sponsorship Basic Training and Sponsorship initiatives.

  • Ensure 102% supply and Management of planned number of Registered Children in line with Support Office.

  • Hold monthly / quarterly meetings with Community Volunteers Association and guardians/parents and child protection committees to address findings from monitoring.

  • Implementation of Field Level Sponsorship initiatives & Innovations

Sponsorship Planning, Implementation and Reporting

  • Develop Annual Sponsorship Operational Plans integrating 100% RCs participation

  • Facilitate implementation, monitoring and reporting of Community Engagement and Sponsorship (CESP) planned activities.

  • Mobilize and facilitate periodical community engagements of stakeholders (RC guardians, RCs and COVAs) focusing on child wellbeing.

  • Facilitate Community Volunteers Associations and partners in monitoring of Community engagement and Sponsorship activities.

  • Mobilize and facilitate active participation of children and their communities in planning, monitoring and implementation of community development initiatives.

  • Facilitate RC participation within the CDPC and update and Report every RC participation and benefit in accordance to the partnership standards

  • Support the collection, documentation & Reporting of RC impact and success stories.

  • Compile , share and discuss periodic and Monthly system on SOIs and Child wellbeing reports

Community engagement and Sponsorship education

  • Conduct Community sensitizations, capacity building sessions on World Vision Sponsorship Model through Community Volunteer Associations (RC guardians, community leaders and other established community groups and stakeholders )

  • Lead and Support formation and Training of the Registered Children committees in the respective CPDC for their Wellbeing. .

  • Support and facilitate the children committees to plan and hold meetings at all levels (School, parish and sub county) on a regular basis

  • Conduct periodical community engagement with other technical project officers and advocacy sessions and case management based on the Child Wellbeing and sponsorship in programming

  • Mobilize communities to participate in planned annual children care and protection events.

Strengthening Field operating model through Community Volunteer Associations

  • Support the formation, mentoring and functionality of the Community Volunteers Associations for implementation & Monitoring of Sponsorship operations deliverables and planned activities.

  • Building capacities of the Community Volunteers, adult RCs and Children committees to manage Sponsorship operations and Media.

  • Support COVAs to mobilize, empower and monitor RC households to participate and benefit from the Technical programs within the APs development

  • Facilitate and mentor Community Volunteer Associations to support CESP activity implementation and Monitor the wellbeing of children wellbeing

Community Led Care, Child Protection, Child Participation and Voice

  • Lead and Facilitate the establishment and functionality of Child Participation and Development centers for RCs within established APs institutions like schools , Faith Based institutions ,learning centers and Health centers

  • Support and Facilitate Periodical RC Child wellbeing engagements within Child Participation and Development Center based planned Technical Project Activities focusing on the child wellbeing.

  • Manage and follow up case managements and report any incidents in line with child protection as per policy and guidelines.

  • Conduct Periodical Community Sensitization on Child Protection, children’s rights and responsibilities.

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Minimum of a Diploma in Social work or any other relevant discipline.

  • Minimum of 2 years’ experience in community work and engagement with Sponsorship agencies

  • Computer literate

  • Writing and reporting skills

  • Networking and influencing skills

  • Ability to communicate in applicable local language(s)

  • Passion for children.

  • Track record demonstrating high integrity, reliability and dependable

  • Ability to work with minimal supervision