Logistics Officer - DFAP Project Kotido
Report to:Regional Operations Manager
Location:Kotido Regional Office
Purpose of the position:
Under the direct supervision of the Regional Operations Manager, and the overall supervision of the Procurement/Logistics Manager, the successful candidate will be responsible and accountable for Procurement and Logistics activities for the region.
Conduct procurement and logistics tasks within the region, including stores management.
Analyze procurement requests, identify service providers and evaluate information regarding vendors' performance in the areas of quality, prices and delivery of goods in view of the Organization's best interests; maintain and update databases of preferred suppliers.
Solicit bids, quotations and tender documents; oversee the bidding process and provide support for procurement transactions, analyzing them for conformity to specified requirements; conduct appraisals, select suppliers and confirm terms of payment; prepare purchase orders and ensure authorization is received from the ROM
Follow up on purchase order (PO) statuses and keep the head(s) of unit(s) and respective Project Managers abreast of the estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition.
Ensure that appropriate funds are available for purchases; ensure receipts are received when payment is conducted in cash; and request authorization from the head of unit regarding bank transfer payments.
Assist in the adherence of the Organization to stockroom management practices in order to ensure there is no undue overstocking or loss, and control supply stock and monitor consumable materials in order to provide staff with ready access to commonly used items.
Monitor maintenance and repair of office facilities, including preventive maintenance, and establish maintenance agreements with competent service providers when it is feasible and determined to be cost-effective.
Undertake frequent field travel to programme sites to perform procurement and logistics evaluations and supervise and train field staff, upon the request of the ROM.
Represent the organization in inter-agency fora, including the procurement working group, security and the logistics cluster.
Assist with the Oversight management of all programs logistical support services.
Safety and compliance
Boost and coordinate drivers’ defensive driving training and riders’ motorcycle skills development for all World Vision to ensure drivers/riders safety on the road.
Work with safety and compliance manager in ensuring that WV security is in compliance with the Core Security Requirements (CSR).
Core Functions / Responsibilities
Provide management supervision to all logistics requirements
Coordinate movement of staff and goods.
Coordinate servicing of vehicles and other assets.
Keenly review the payments for all programs logistic services.
Review vehicle movement, fuel usage and vehicle monthly report of the region.
Qualifications: Education/Knowledge/Technical Skills and Experience
Bachelor’s degree in Business Administration/Purchasing & Supply or Social Sciences together with Professional/Graduate Diploma in Purchasing & Supplies Management – C.I.P.S or equivalent.
A strategic thinker with strategy and procurement experience.
Two years’ experience leading a procurement team in a demanding work environment, preferably with an International NGO.
Sound public and negotiation skills along with business acumen essential, coupled with attention to details, maturity in decision making and time management skills
A proactive person with initiative and drive, honest with a high level of integrity; a team-player with good planning skills
Computer literate in MS Office
Working Environment / Conditions:
Work environment: Office-based with frequent travel to the field
Travel: 50% Domestic travel is required.