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NFI Field Coordinator – UNHCR Project - Arua District

Job Description

Position: NFI Field Coordinator – UNHCR Project

Report to: Program Manager

Location: Arua District - Imvepi Settlement

Purpose of the position:

To provide technical management, Coordination and supervision of the distribution activities at Camp settlement level with a view to ensure quality NFI programming, systems and procedures and accountability within the framework of World Vision, Partner and Donor standards and guidelines and the sphere standards.

Key Outputs/Responsibilities.

NFI Distribution Planning, Mobilization and Sensitization:

  • Take lead in conducting sensitizations at Settlement level; mobilization and sensitization, mop up exercise

  • In liaison with the Field Monitors, plan and implement the beneficiary sensitization in close collaboration with Assistant Settlement Commandants (OPM) and donor representatives;

  • In liaison with the Field Monitor, prepare distribution plan and share with UNHCR and OPM

  • Attend Inter Agency meetings to give feed back and progress reports on NFIs

  • Ensure FMs share beneficiary list with Community members for beneficiaries to view and raise any issues arising at least 3 days before the distribution day;

  • In liaison with the Field Monitors, ensure that complain cases are compiled, verified and forwarded to the Project Manager for sharing with OPM and UNHCR

  • Together with Settlement Commandants, and UNHCR Protection officer ensure that all complaints relating to NFI distributions are addressed in a timely manner.

  • Ensure daily, weekly, monthly and quarterly reporting

  • Timely preparation of incident report in case of any loss

  • Close monitoring and supervision of Field Monitors and Distribution assistants

  • Ensure proper management of NFI stock and balance

  • Ensure control and management of NFI mini store for only stock returns

NFI Distribution Activities

  • Conduct distribution in compliance with WV and donor guidelines and standards;

  • Ensure commodity release from the warehouse is done using the approved documentation (approved CRI request note);

  • Ensure there is good coordination between warehouse and field teams during dispatch of NFI commodities;

  • Supervise FM to ensure that all NFI’s arriving at the NFI distribution point are properly accounted for and properly documented; Supervise FM and ensure that NFI are stacked in an organized manner which facilitates easier counting and distribution;

  • Ensure all balances are returned to the warehouse using a goods return note to the Store

  • Ensure while NFI’s are loaded on the Trucks are of the correct quality

  • Hold monthly meetings with you FM and DA

  • Supervise FM and ensure that they conduct pre-distribution meeting to sensitize and inform beneficiaries about NFI ration, and any other issues to be communicated to them. Give beneficiaries an opportunity to ask question for clarification;

  • Supervise and advise the FMs in order to ensure that appropriate crowd control measures are in place at the distribution point at all times;

  • Supervise FM, DA and ensure that all beneficiaries are processed to receive NFI’s;

  • Supervise and advice the FM in order to ensure that there is orderly lining, receiving NFI and sharing of NFI;

Distribution of Materials

  • Ensure FMs provide proper accountability of NFI’s distributed at the distribution point;

  • Ensure that FM, prepare all necessary forms related to NFI distribution

  • Review all forms and reports including the beneficiary distribution list to ensure that they are completely filled and are accurate and approved by relevant staff;

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Bachelors Degree in Development studies/Social sciences discipline or any other related field is an added advantage.

  • Ability to work in a team to achieve excellence in execution, committed, accountable and passionate about the work we do.

  • Experience in the use of computers and office software packages (MS word,excel and Access)

  • Excellent written and verbal communication skills in English.