Hygiene and Sanitation Assistant Offaka ADP
Position: Hygiene and Sanitation Assistant (2 Positions)
Report to: Hygiene and Sanitation Officer
Location: Arua and Koboko District
Purpose of the position:
To support the coordination of divisional documentation, logistics, work plans and reporting.
Screening telephone calls, enquiries and requests and handling them when appropriate;
Take and relay accurate and timely messages from telephone callers, and answer queries where possible;
Management and coordination of visitors.
Preparing divisional monthly reports;
Coordinating the development of divisional quarterly work plans;
Managing the filling system and Divisional library and record control of key documents in the division which include divisional reports and work plans etc.
Providing information and advice to staff on administrative processes, procedures and requirements.
Logistics and administration
Coordinating and providing logistical support to the staff when planning conferences and workshops both at local and International levels;
Analyzing and coordinating logistical requirements for the Division and on a regular basis for good coordination;
Maintaining supplies/logistics inventory and preparing requisitions for office supplies and equipment;
Taking, preparing minutes of meetings and distributing them to members within 7 days after the meeting;
Coordinating travel plans within and out of the country for the staff in the Division and Providing weekly schedules indicating who is travelling and documenting location/travel schedules;
Maintaining the divisional director diary and fixing appointments.
Knowledge, Skills and Abilities
Must possess a University degree in any Development Studies or an equivalent
Must have basic knowledge in computer applications like MS Office and data base management
Knowledge in logistical operations
Effective communication skills.
Abilities in office administration and organization.
Should be accurate and organized at work.
The position is open to Only Ugandan Nationals; qualified female candidates are encouraged to apply.