Position: Programme Manager – WASH
Report to: Senior Programmes Director
Location: Kampala - National Office
Purpose of the position:
To provide leadership and management of WVU programmes (Area Development Programmes (ADPs) and grant projects) within a designated district/s in the development of programme and project designs and plans, capacity building and facilitate implementation of ADP and grant interventions in a manner that empower communities, children and local institutions in the ADP and Grant Project Area in line with WVU strategic direction, ministry integration and performance standards.
Leadership and supervision of teams and individual staff
Manage, supervise and build the capacity of programme staff (ADPs and grant projects) in quality programme development, management and implementation:
Management and coordination of programmes and staffing .
Capacity building of staff (trainings and coaching sessions of teams and individual staff in organization programming, performance management and implementation.
Team and individual staff performance management.
Coaching, mentoring and counseling sessions for all staff.
Guidance to program staff in planning and monitoring detailed implementation plans and activities.
Setting and managing staffing targets and priorities..
Scale up staff spiritual nurture.
Plan and effect reflection and learning events.
Operations planning and implementation:
Coordinate, guide and facilitate operational planning and implementation of integrated development programmes and projects in the programme area:
Support the roll out of organizational strategic directions, guidelines, tools, models and frameworks
Develop ADP and grants designs, annual plans.
Lead the process of baselines, evaluations and planning.
Manage the translation of plans into operations and monitor their implementation.
Support and guide staff in developing of work plans.
Mentor staff in translating organization expectations into designs, plans and M&E processes.
Monitoring and supervise of timely and quality implementation of ADPs and grant project annual plans and targets.
Lead in identification and documenting of community needs and fundable ideas.
Develop small PNSF proposals for resource mobilization.
Programme monitoring and reporting:
Facilitate effective monitoring, evaluation, documentation and reporting in line with agreed organisational targets and standards:
Establishment of functioning programme level M&E system and utilization of the information from the M&E database; and contribute M&E data to the National Office integrated M&E database as per agreed schedule.
Manage ADP and grant projects information and documentation processes, and ensure effective communication of the program/project results.
Provide monthly reports (progress against planned activities, expense against estimated budget, etc) of program and grant project activities to the Regional Operations Manager as per agreed schedule.
Prepare semi-annual and annual reports of program and grants activities (progress against delivery of outputs and achievement of outcomes, etc) to the Support Office/donors and to National Office as per agreed schedule.
Ensure appropriate filing and availability of documentation required for internal and external communications, accountability, audits, evaluation purposes and reporting
Supervise on-going program assessments, evaluation and operational research studies, and take lead in utilizing the recommendations to improve programming.
Lead in sharing of M&E findings at district level through district level meetings and forums.
Quality and timely delivery of assessments, designs and plans by field programmes.
Quality and timely bi-annual and annual reports.
Partnering and Collaborations
Build, maintain and effectively manage strategic partnerships and collaborations at the programme level:
Effective representation and participation of the WVU programmes in relevant District committees such as District Technical Planning Committee.
WVU programme staff are represented and participates actively in the different relevant events organized by partners and stakeholders including district celebrations and events like farmers day, World AIDS day and others.
Facilitate staff capacity enhancement on aspects of partnering, collaboration and networking.
Facilitate effective management of sub-granting to the different implementing partners.
Facilitate periodic mapping and updating of the partners database at the programme level.
Ensure partner review and reflection events are held on a periodic basis.
Advocacy, Networking and influencing
Guide and spearhead District level advocacy and justice for children in areas of children’s wellbeing, rights and protection.
Identify and guide local level advocacy engagements.
Build strategic networks, coalitions and alliances on key advocacy issues.
Develop a data base of strategic networks and partnerships for advocacy.
Advocacy and justice for children integrated in programme and project operations and plans.
Link local level advocacy engagements with national policy processes.
Develop strategies for collaborations within the district.
Document lessons and learning’s from advocacy engagement
Effective management of child sponsorship operations and performance
Lead in sharing, understanding and adherence to standards.
Management of SOIs in line with sponsorship standards.
Implementation of child Monitoring in line with monitoring standards.
Ensure that sponsorship business processes are operational in the programme
Oversight support to programmes on use of sponsorship data to inform evidence-based programming.
Guide and support the development programme level business processes.
Monitor and oversight support in management of sponsorship performance in compliance with partnership standards.
Ensure compliance to child protection policy in all programmes (background checks, protocols, audit recommendations, child protection in sponsorship etc)
Support and lobby the Local Government to ensure functionality of child protection structures and systems at all levels (formal and informal)
Facilitate specialists to support in mainstreaming and integration of child protection into all programmes
Facilitate children to participate in all programme processes and interventions
Support staff and community structures in ensuring appropriate allegation and case management geared towards justice for children
Support staff and specialists to document, publish and share learnings regarding child protection
Support staff to conduct research and engage in advocacy against child rights violations
Ensure capacity building for staff and stakeholders for effective child protection programming
Financial/ Budgeting and Assets Management
Budgeting – Annual planning and budgeting for all programmes and projects in line with planning and budgeting guidelines and timelines
Budget management – Programme and project budget expenditure are within the planned time frame and approved budgets.
Monitor and manage over or under spending in a timely manner in line with standards.
Financial management - Financial management and accountability in line with policy guidelines.
Risk management – Monitor and address or report any risks to management.
Asset management - manage assets in the programmes in line with assets and other policy and set guidelines.
Qualifications: Education/Knowledge/Technical Skills and Experience
Must have a university degree in development studies or related field.
Must have at least 5 years’ experience in community development.
Must have good analytical and problem solving skills.
Excellent command of the English language, both written and spoken.
Knowledge of financial and human resource management.
Must be able to communicate in a cross-cultural environment.
Practicing accountability & integrity.
Practicing gender and cultural diversity.
Influencing individuals and groups.
Learning for growth and development.
Communicating information effectively.