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HR Assistant

Milton Keynes

HR Assistant

Salary: £21,985 per annum + good range of benefits

Contract: Full-time - Fixed term contract

Based: Milton Keynes

Your HR experience can help change children’s lives for the better

World Vision is the world’s largest international children’s charity. Every day we bring real hope to millions of children in the world’s hardest places as a sign of God’s unconditional love. At World Vision, our aim is simple – to keep every child free from fear. We are also proud to be ranked 9thplace in the top 100 ‘Best Not-For-Profit Organisations to Work For' in 2016.

As part of the HR Operations Helpdesk team, provide a professional HR administrative service to the People & Culture (P&C) Team, servicing the requirements of the relevant business groups for all employment changes through timely and accurate advice on Our People HR system, ensuring that employee data held on Our People is entered & maintained to the highest standards as per P&C Service Level Agreements (SLAs) & Standard Operating Procedures (SOPs).

Key Responsibilities:

  • Be an active member of the HR Operations team ensuring HR Helpdesk calls and e-mails from internal and external customers are either answered or fielded to the appropriate person within the People & Culture team, providing accurate advice and guidance at all times.

  • Work to the P&C teams’ SLAs between Operations, Resourcing, HR Business Partnering and Payroll units providing a high-quality customer service to World Vision UK to aid effective query resolution on all staff changes.

  • Proactively manage & maintain the complete employee life cycle process from new starter data entry to employee separation data entry for all WVUK staff on WVUK’s internal Our People HR system – PeopleNet8.

  • Manage the Our People tasks workflow in strict adherence to HR and Payroll monthly deadlines.

  • Actively resolve Our People HR tickets raised by HR Business Partners for all employee changes.

  • Efficiently administer all tasks related to Our People and promptly generate all employment change letters for staff via Our People and maintain relevant documentation on employee personal files, both electronic & hard copy.

  • Provide accurate and timely HR advice to all WVUK managers and staff on the effective use of ESS & MSS on Our People.

  • Proactively maintain a zero-error status on the Our People Audit Dashboard reports as well as on the Payroll error log on a monthly basis.

  • Carry out administrative tasks on behalf of the P&C Team, such as processing purchase orders, DBS checks when due for renewal, co-ordinating the production of annual staff award certificates, logging end of year performance review forms & new goal setting forms etc.

  • Advice & guide WVUK staff on their travel plans ensuring all staff are adhering to WVUK’s International Travel policy.

  • Provide cover for the HR Assistant during absence as required and undertake tasks & functions to ensure appropriate cover for HR Helpdesk is maintained at all times.

All applicants must be willing to work within a Christian framework and be sensitive to its various expressions across cultures and denominations.

In addition to the salary offered, we offer good benefits including pension, subsidised gym membership, generous holiday entitlement, childcare vouchers and free parking.

Please ‘click’here to view the full job description

Please upload your CV and covering letter stating how you meet the essential criteria given in the Job Description.

Closing date for applications: 31 March 2018

World Vision UK is committed to diversity and inclusion and welcomes applications from all sections of the community.

As a child focused organisation, World Vision UK is committed to the safeguarding of children, therefore any offer of employment is conditional upon the successful completion of applicable background checks, including a criminal records check.

No agencies please.