World Vision International

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Financial Analyst - Purchase Ledger

Job Description

Financial Analyst Purchase Ledger

£18,443 + good range of benefits

Full Time, permanent

Based: Milton Keynes

To take full responsibility of the Purchase ledger including processing supplier invoices and responding to queries and generating a weekly BACS run for invoices due for payment. Monthly reconciliations of supplier accounts and ledger accounts relating to the purchase ledger cycle and general support to other roles within the Financial accounting team.

World Vision is the world’s largest international children’s charity. Every day we bring real hope to millions of children in the world’s hardest places as a sign of God’s unconditional love. At World Vision, our aim is simple – to keep every child free from fear. We are also proud to be ranked 9thplace in the top 100 ‘Best Not-For-Profit Organisations to Work For' in 2016.

As a Financial Analyst for the purchase ledger within the Financial Account Unit, you will carry out daily transaction processing and control of Purchase Ledger, supporting Inter-company charges (SA’s), credit card and other expenses including foreign currency and daily banking routines which includes raising online payments for foreign suppliers. You will also be required to raise journals for month end accounting and required to ensure that the cost base is accurate and processes are carried out in a smooth, efficient and professional manner.

A good understanding of the purchase ledger functions and processes would help in ensuring suppliers are paid in a timely manner and that queries are resolved quicker to maintain relationships with our stakeholders. A proactive approach would drive continuous improvement within this function increase efficiency in our processes and controls.

KEY RESPONSIBILITIES

  • Purchase Ledger

Administer the Purchase Ledger including the processing of all invoices and expenses, Processing of weekly BACS supplier payment run within agreed supplier terms/ and sending remittances to suppliers.

Weekly Lloyds link payments

Updating and maintaining the invoice register and efficient resolution of supplier queries.

Maintaining controls and documentation of aged creditors ensuring all accounts are reconciled.

Maintain sign off levels and proactively manage addition/deletion of starters and leavers respectively.

Build and Maintain effective working relationships with suppliers and internal stakeholders to ensure that suppliers are paid to agreed terms or disputed invoices are cleared in timely manner

Perform reconciliation of supplier’s statements

Help develop and monitor procurement and ethical buying policy.

Supply data for procurement reviews.

Work with Financial Accountant to develop and implement efficiency improvements.

Ensure the Purchase ledger processes are clearly documented

  • Sales Ledger

Create sales invoices and post journals to records sales and VAT charges. Post invoices to customer. Liaise with Central services and Grants to obtain correct charge out values and backup.

  • Year End

Assist with the preparation of year end schedules and liaise with auditors on areas of responsibility

  • Management accounts

Perform basic management accounting tasks such as reconciliation of accounts, posting journals and checking coding on invoices for accruals and prepayments and cost analysis.

  • Assist with Expenses administration and processing, as cover and when capacity allows.

Assist in processing claims and the other administration of the expenses process.

Administration of the Barclaycard scheme, monitoring and controlling the use of the company credit cards, including the distribution and processing of monthly statements. Reconciliation of Barclaycard account, to submitted returns and foreign exchange purchased and returned on the cards.

  • General support to other roles

Holiday cover to download Lloyds Bank statements, raise journals for daily bank transactions.

Filing and archiving of documentation appropriately for internal recovery or external audit.

Maintain controls and processes around areas of work up to date and proactively seek improvement of the same when necessary.

All applicants must be willing to work within a Christian framework and be sensitive to its various expressions across cultures and denominations.

In addition to the salary offered, we offer good benefits including pension, subsidised gym membership, generous holiday entitlement, childcare vouchers and free parking.

Please upload your CV and covering letter stating how you meet the essential criteria given in the Job Description.

Please click here to view the job description

Closing date for applications: 20thAugust 2017

As a child focused organisation, World Vision UK is committed to the safeguarding of children, therefore any offer of employment is conditional upon the successful completion of applicable background checks, including a criminal records check.

No agencies please.