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Senior Grants Compliance Officer

Milton Keynes

Senior Grants Compliance Officer

Salary: £34000 - £37000per annum + good range of benefits

Contract: Permanent - Full-time

Based: Milton Keynes

Your Leadership, Grants and Funding knowledge will help change childrens lives for the better

World Vision is the world’s largest international children’s charity. Every day we bring real hope to millions of children in the world’s hardest places as a sign of God’s unconditional love. At World Vision, our aim is simple – to keep every child free from fear. We are also proud to be ranked 9thplace in the top 100 ‘Best Not-For-Profit Organisations to Work For' in 2016.

To provide leadership support to the Grants Manager - Compliance & Risk and take responsibility for strategic initiatives in the grants compliance unit whilst managing up to 3 GCOs and continuing to manage a limited portfolio of grants in compliance with donor requirements.,To promote a culture of accountability across grant-funded projects and support WV National Offices including grants in fragile states and in emergencies, through effective financial and risk management.

Key Responsibilities

  • Leadership: Representing the Grants Compliance unit in key meetings and forums. Deputising for Unit Manager when out of office which will include allocation of team resources, being the focal point for technical queries and representing grant compliance at key meetings. Work together with the Unit Manager on problem solving, decision making, planning and resource allocation. Providing support and leadership on team well being and working culture.

  • Management:Line manage 2-3 direct reports

  • Induction and learning: The Senior GCO will takea key role in the planning and provision of induction training to new staff and in their ongoing mentoring including an on-ongoing review and refresh of this programme. This will also include oversight and implementation of a GCO unit learning plan.

  • Process and Systems Improvement: Providing leadership and co-ordination on key team tasks and processes such as annual planning, Grant Acquisition Management (GAM) process development, risk management, cost recovery, and systems integration with team processes and integration of GCO work in the wider organisation. The Senior GCO will also manage a limited portfolio of grants.

  • Grant contract management: Be lead person on all aspect of grant compliance, ensuring grant management standards (e.g. reporting, procurement, visibility, transfer of assets, audit, etc) are understood and applied by WVUK and National Office (NO) colleagues.

  • Financial processes: manage grant financial processes, including co-financing and other match funding requirements, preparation and submission of financial claims, funding commitments, carry forwards, FOREX, cost recovery, and other grant financial issues as necessary.

  • Financial reporting: manage grant financial reporting, proactively engaging with NO colleagues to ensure reports comply with donor requirements in terms of their presentation and timeliness. Advise on eligibility of costs and donor audit requirements.

  • Support for grant applications: support grant applications managed by colleagues in the wider Policy & Programmes Group through the development of budgets which meet project and donor requirements, managing donor and NO expectations for co-financing and additional match funding, as well as for recovery of costs. Actively contribute to Grants Acquisitions Management group, support roll out of updated processes and training of staff on process and procedures.

  • Donor requirements: develop and maintain familiarity with and detailed understanding of the grant management requirements of donors which fund grants in respective region /countries, providing specialist support to NO and WVUK colleagues.

  • Risk management: manage financial and reputation risk by proactively monitoring grant performance, identifying issues, and working with colleagues to resolve these, minimising the potential for disallowed costs. Support roll out of updated processes and training staff on process and procedures.

  • Monitoring trips: make regular visits to NOs to monitor and verify grant compliance and financial management and to deliver grant management training. Using the opportunity to meet donors/local partners as necessary.

  • Contract amendments: manage grant contract amendments, including donor liaison, working with colleagues in Policy & Programmes and NOs to ensure alignment between revised project implementation plans and budgets

  • Donor relationships: maintain effective relationships with donors, representing World Vision to a high standard in all interactions, including visits to delegations in-country and representation at meetings.

  • Information management: complete and maintain up-to-date grant information on PARIS/Horizon, especially financial and risk monitoring data

  • Training & Advice: Develop materials for and provide training on grant management and compliance best practice to colleagues in Policy & Programmes and NOs as necessary

  • Networking: participate in relevant external networks (e.g. BOND)

As an active Christian, this role offers you the opportunity to integrate your Christian faith and be sensitive to its various expressions across cultures and denominations.

In addition to the salary offered, we offer good benefits including pension, subsidised gym membership, generous holiday entitlement, childcare vouchers and free parking.

Please ‘click’here to view the job description

Please upload your CV and covering letter stating how you meet the essential criteria given in the Job Description.

Closing date for applications: 19th September 2017

World Vision UK is an Equal Opportunities Employer and this role requires the post holder to have an active Christian faith as an occupational requirement

As a child focused organisation, World Vision UK is committed to the safeguarding of children, therefore any offer of employment is conditional upon the successful completion of applicable background checks, including a criminal records check.

No agencies please.