World Vision International

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Staffing Specialist

Job Description

Preferred location: Washington, D.C. Position may also be based in Los Angeles, CA.


To provide effective, transparent and legally compliant staffing services to a designated group of hiring managers based in U.S. (domestic) and internationally, as well as, provide interim (Maternity leave coverage) for regions when needed. Will become a trusted partner to our hiring managers, focused on delivering quality customer service and identifying outstanding talent, resulting in more effective ministry to the communities and children we seek to serve. This is accomplished through the forecasting, sourcing, screening, assessment and placement of executive, professional and technical personnel in a timely and cost effective manner. This will be accomplished through a strong customer service orientation along with the ability to anticipate emerging organizational staffing trends and external market trends.


Workforce Planning & Needs Assessment:

  • Develop, build and maintain relationships with hiring managers and People & Culture (P&C) staff in order to fill all vacancies in a timely manner. Build capacity of these staff to engage with Staffing policies, procedures and systems, as required.

  • Support hiring managers in assessing vacancy requirements/recruiting needs and developing recruitment strategies and plans for the coming fiscal year.

  • Provide full cycle recruitment process support to hiring managers and P&C staff.

  • May provide direct consulting with management on employment procedures and assistance (e.g. interviewing techniques).

Candidate Sourcing & Screening:

  • Develop and maintain multiple channels and networks to build a deep, diverse, and reliable sourcing pool from a specified country or group of countries. Proactively identify and develop effective sourcing strategies (e.g. social media, networking contacts, system queries/searches, religious institutions,College/Universities presentations).

  • Develop, and implement recruiting plan for assigned positions (e.g. advertisements, networking tools); write advertisements and job postings using WVI guidelines/templates.

  • Maintain knowledge of and sensitivity to the constantly changing environment of the marketplace relative to the sourcing and recruitment of qualified professionals.

  • Work in close partnership with hiring managers to achieve service level agreements and recruitment objectives for assigned positions by verifying appropriate position requirement, budget and target source.

  • Conduct effective screening, interviewing, and assessments for the best candidates for a position match.

  • Develop, build and maintain candidate relationships through ongoing communications regarding questions, updates and status during the interview process.

Interviewing & Selection:

  • Provide regular updates to hiring managers on search progress.

  • Shortlist candidates for assigned positions and present candidate short-list to hiring managers.

  • Coordinate background screening (e.g. police, child protection, reference checks, etc.) for own short-listed candidates.

  • Manage interviews for short-listed candidates with appropriate hiring managers.

  • Capture and manage candidate interview results and selection decisions.

  • Provide feedback to candidates on interview results and selection decisions.

Offer, Feedback, Closing & Selling:

  • Negotiate offer with selected candidate within limits specified by hiring manager.

  • Draw up and issue contract/offer letter for candidate.

  • Initiate PAF paperwork based on candidate acceptance.


  • Utilize Our People recruitment tool efficiently to ensure consistent, timely and accurate data entry.

  • Generate status reports as needed and participate in continuous quality improvement of the process (i.e. tracking applicants to requisitions, statusing applicants within the system, entering hire/offer data, log interview information, notes and other types of applicable data).

  • Maintain current knowledge of applicable laws, regulations and trends in recruitment, WVI organizational policies, benefits and compensation, relocation and repatriation.

  • Conduct recruitment responsibilities in a professional, service-oriented, responsive, innovative, ethical and cost effective manner in accordance with WVI goals and Christian principles.

  • Attend and participate in Christian devotional meetings and weekly Chapel services.


  • Bachelor’s degree and/or equivalent of 5+ years of on the job training in recruitment, executive/contingency search including talent acquisition sourcing.

  • Experience in recruitment of professional and technical positions is required.

  • Understanding of global labour laws and experience in recruiting international staff highly desirable.

  • Experience in forecasting of workforce/staffing needs preferred.

  • Ability to manage full-cycle recruiting experience (applicant sourcing, resume screening, applicant assessment and interview, negotiating contracts). Targeted Selection certification or behavioural interviewing is a plus.

  • Must be a team player, collaborator, and able to effectively network amongst all levels within and outside of the Partnership.

  • Must have strong interpersonal, negotiation and oral/written communication skills. Ability to provide high-level customer service required.

  • Ability to work in a fast-paced environment and accomplish multiple tasks simultaneously.

  • Possess cross-cultural sensitivity, knowledge of and ability to work with people of diverse backgrounds.

  • Demonstrated computer literacy to include experience in tracking recruitment outcomes/metrics with applicant tracking systems, Lotus Notes, and Microsoft Office Suite.

  • Ability to travel domestically and internationally up to 4 weeks per year if required.

  • Ability to operate within a geographically dispersed organization.

  • Fluency in English; prefer second language in Spanish, French.