VisionFund International - Fundraising Coordinator

11904-12G32012
Monrovia
23-Nov-18
International Role - No - Only National applicants will be considered.

*Preferred location: Monrovia, United States. Other locations to be determined by home country of successful candidate in a jurisdiction (US state or country) where VFI/WVI is registered to operate.

PURPOSE OF POSITION:

Are you organized, highly numerate, an analytical thinker, a flexible team player and passionate about serving the world’s most vulnerable children?

The Fundraising Coordinator role is a part-time position (20 hours per week) at VisionFund International (VFI), the microfinance arm of World Vision International the Christian relief, development and advocacy organisation.

VisionFund is seeking a part-time Fundraising Coordinator to provide administrative, financial and KPI reporting support to its Fundraising team. The role will be responsible for providing clear financial and performance information, to enable the team to maximize fundraising effectiveness, in support of VisionFund's financial inclusion work in 29 countries across four regions.

The position will focus on team administration, team planning, process improvement and providing financial tracking and reporting on fundraising activities. The role is a key link between the fundraising team and the finance department and will help the team acquire and manage funding for VisionFund’s microfinance work which helps build brighter futures for our clients, their children and their communities.

The role will help with forecasting, and will track and report on project and donor spending, the fundraising team’s performance against targets, and on specific products to enable the team to analyse, adjust and improve performance.

The role is ideal for someone who brings financial expertise, communication and organizing skills, and an interest in fundraising.

KEY RESPONSIBILITIES:

Global Fundraising Team Coordination: Finances and Performance Stats:

Ongoing:

  • Be the key liaison point between the Fundraising team and the Finance team on funding acquisition and financial management of projects, to ensure smooth flow of data.

  • Support team on gathering financial data and drafting financial reports for donor funded projects for both ongoing management and submission to donors (doing data consolidation and standardization of MFI and Global Centre data, for inclusion in donor reports).

  • Logistics and organisation for the department’s F2F and virtual meetings.

  • Be the Fundraising team point of contact for key strategic stakeholders as delegated by manager (including Support Offices, Key Relationship Managers, Finance dept, Engagement&Comms dept, MFIs).

  • Provide administrative support to Engagement and Comms team.

  • Represent Fundraising at weekly Engagement&Comms team meetings within VFI and provide a link between teams, keeping colleagues informed of relevant information.

  • Mailbox management for [email protected]

  • Team support + Ad hoc Fundraising tasks such as event coordination, volunteer engagement and donor visit logistics.

  • General administrative support for Fundraising team leadership.

Monthly:

  • Oversight of VFTS/horizon and Support Office funds tracking.

  • Financial reporting (monthly) – data collection and analysis and cross checking financials for the fundraising department.

  • Production of financial tracking reports for key donor funded projects (grant and major donor) – including the use of a variety of data sources (varied systems) and standardizing the format.

  • Production of annual schedule for the donor touchpoints (coordinate the adaptation of materials and distribution of them to Fundraising staff within VF and WV and key WV stakeholders). Leverage content from Engagement&Comms and adapt it for use with donors.

  • Fundraising team meeting set up, agenda input and minutes coordination.

Quarterly:

  • Coordination of Quarterly investors report (data gathering and report design) – supported by the Engagement&Comms team.

  • Team activity reporting (quarterly) – tracking of Fundraising Implementation plan and preparing reporting to management on fundraising activities and the global reporting scorecard.

  • Coordinating financial tracking for program reporting (e.g. Tech & Women’s Empowerment Funds).

  • Fundraising budget coordination and financial tracking for the department.

Annual:

  • Support the director on annual forecasting process for MFI funding needs and ensure this matches team expectations.

  • Support team on forecasting overall funding targets (breaking down the project budgets to achieve a month-by-month forecast).

KNOWLEDGE, SKILLS & ABILITIES:

  • Excellent organisational skills and attention to detail.

  • Excellent computer skills – MS Word, Excel, Powerpoint, databases, and scheduling.

  • Solid written and verbal communication skills are required at bachelor degree level (could have been gained through study or work experience) e.g. for report writing.

  • Financially numerate and able to work on budgets, scorecards and data analysis – numeracy at bachelor degree level is required (could have been gained through study or work experience).

  • Understanding of forecasting methods and the ability to break down multi-year funding into a month-by-month forecast.

  • Intercultural awareness.

  • Experience providing financial and administrative support in a fundraising, development or corporate sales environment including budget monitoring.

  • Experience of using a variety of information systems and consolidating financial data into user-friendly formats.

  • Proven diplomatic skills – ability to work with senior staff, ability to influence and negotiate, ability to manage expectations of stakeholders including donors and potential donors.

  • Experience of tracking financial performance (e.g. income against targets) and reporting on KPIs.

  • Commitment to teamworking.

  • Proven proactivity e.g. in spotting trends in data or suggesting improvements to processes.

  • Fluency in the English language.

Preferred Skills, Knowledge and Experience:

  • Writing skills, creativity and flexibility to tailor communications to individual donors/ different markets.

  • Fundraising knowledge and cultural awareness, ideally gained through experience in an international fundraising context.

  • Understanding of microfinance and technical products for communicating with the public.

  • Management accounting knowledge and experience of grant or project accounting.

  • Ability to act on own initiative and deliver against plan.

  • Ability to think innovatively.

  • Experience managing relationships with senior professionals who are volunteering in the charity sector.

  • Work experience in an international organization with colleagues in multiple countries.

  • Experience of the organization of field visits in developing countries.

  • Work experience in international development / marketing / fundraising / project management.

  • Experience of fundraising, finance or administration in a Christian non-profit organization.

  • Experience of training others, including across language barriers and different cultures.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 5% of the time.