Global Procurement Administrator

15539-12N28046
Monrovia
23-Jan-20
International Role - No - Only National applicants will be considered.
2+ Years

PURPOSE OF POSITION:

Contribute to the operational excellence and effectiveness of the Global Procurement Office by conducting ongoing and ad-hoc data reporting for analysis, monitoring, researching, and management purposes. Become proficient in the use of ProVision, aiding the Master Data Administrator in updating ProVision Item Catalog information and occasionally assisting WVI staff members in the creation of Purchase Requisitions (PRs) and the closing of Purchase Orders (POs). Participate in the creation and documentation of Standard Operating Procedures (SOPs). Provide backup support to the Global Purchasing Assistant, Master Data Administrator, and Procurement Coordinator as needed. Contribute to and potentially manage various continuous improvement projects within the department.

KEY RESPONSIBILITIES:

Set up and maintain master data records as ProVision Administrator:

  • Audit WVI item database and upgrade information as needed. Run reconciliation reports to ensure consistency between up to date item order forms and COUPA/ProVision master data.

  • Create and maintain “Bulk Upload” templates for qualifying GPO and GIS supplier catalog items.

  • Understand the end to end processes and how the master data functionality impacts all downstream systems and transactions.

  • Support data entry into COUPA/ProVision templates for the various modules (i.e. Supplier, Item, Price, Remit-To Address, Contract, Savings percentage and Content Group).

  • Process Purchase Requisitions and Purchase Orders in COUPA/ProVision.

  • Troubleshoot issues in COUPA/ProVision and assist in supporting the execution of the Source to Pay (S2P) process.

  • Perform spend analysis to identify opportunities for new global contracts, using ProVision data.

Create and maintain training guides and Standard Operating Procedures (SOP’s) for the GPO and Shared Services Teams:

  • Bulk Upload

  • Contract Creation/Deactivation

  • PR Creation

  • Supplier Registration

  • Coordinate with outside vendors/suppliers and the Master Data Administrator to establish item catalogs, aiding the process of activating, deactivating and updating items as needed.

KNOWLEDGE, SKILLS & ABILITIES:

Required:

  • College degree preferably Business or Supply Chain related.

  • Excellent in MS Office with Intermediate/Advance Excel Skills. (Example: Sum, Average, Count, Create Tables, Create Headers, Create formulas between tabs or separate spreadsheets, Sort, Filter, Color code, Format Painter, duplicate formulas for whole rows or columns, Create Pivot tables, VLookup, IF statements, Create Charts and Graphs, What If analysis, Data Validation, Protect Workbook and Freeze Panes).

  • Strong analytical skills - able to analyze large data sets, using critical thinking and Excel functions.

Preferred:

  • Degree in Finance, International Business or Supply Chain Management

  • Experience in EProcurement Systems such as Coupa and SAP Ariba

  • Lean Six Sigma Certification

  • Project management experience

Work Environment:

  • The position requires ability and willingness to travel domestically and internationally up to 0-5% of the time.