World Vision International

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Global Procurement Administrator

Job Description

PURPOSE OF POSITION:

Contribute to the operational excellence and effectiveness of Global Procurement Office function by conducting ongoing and ad-hoc data reporting for analysis, monitoring, researching, and management purposes. Become proficient in the use of ProVision, assisting WVI staff members in the creation of Purchase Requisitions (PR’s) and the closing of Purchase Orders (PO’s), working with suppliers to get them registered in the system, and aiding the Master Data staff person in updating Item Catalog information. Assist the Master Data staff person in working on the Coupa S2P project, configuring templates for data transition of NO’s and GC departments into ProVision. Also support Global Item File

management with Global coding structure for upcoming National Offices. Assist the GPO staff in the creation and documentation of Standard Operating Procedures (SOP’s). Provide backup support to the Global Procurement Office Administrator, Data Master, and Procurement Coordinator as needed. Assist the department with various continuous improvement projects.

KEY RESPONSIBILITIES:

  • Support data entry into COUPA/ProVision templates for the various modules (i.e. Supplier, Item, Price, Remit-To Address, Contract, Savings percentage and Content Group).

  • Perform spend analysis to identify opportunities for new global contracts, using ProVision data.

  • Assist the GPO in launching a pilot program for B2B Integration through the use of a Punchout to a supplier’s web portal.

  • Assist the GPO in developing a pilot program for introducing suppliers to the Supplier Portal feature in COUPA/ProVision.

  • This involves helping the supplier get onboarded and set up with our respective systems.

  • Create training guides/manuals for Global Center ProVision Users, Shared Services, and GPO Standard Operating Procedures (SOP’s).

  • Perform spend analysis to determine top spend suppliers for the purpose of targeted Supplier Relationship Management.

  • Help train upcoming National Offices on Supplier, Remit-To and Item Coupa Templates that need to be pre-filled out before the implementation team engages them. Global UNSPSC & Item coding is expected to be complete before upload targets.

  • Process Purchase Requisitions and Purchase Orders in COUPA/ProVision as backup support to the GPO Administrator.

KNOWLEDGE, SKILLS & ABILITIES:

  • College degree – preferably Business or Supply Chain related.

  • Excellent in MS Office – with Intermediat/Advance Excel Skills. (Example: Sum, Average, Count, Create Tables, Create Headers, Create formulas between tabs or separate spreadsheets, Sort, Filter, Color code, Format Painter, duplicate formulas for whole rows or columns, Create Pivot tables, Vlookup, IF statements, Create Charts and Graphs, What If analysis, Data Validation, Protect Workbook and Freeze Panes).

  • Strong analytical skills - able to analyze large data sets, using critical thinking and Excel functions.

  • Detailed oriented – careful to review current data, as well as, entry of new data into systems to ensure accuracy is maintained.

  • Problem solving – will need to be applied when viewing all the different available codes and selecting the most appropriate for the specific application.

  • Continuous Improvement – consistently identifies opportunities for process improvements. Proactively seeks opportunities to do things more efficiently and cost effectively.

  • Takes initiative and responsibility for action.

  • Completes the tasks in a timely and cost effective manner.

  • Stays committed to outcomes despite obstacles.

  • Not afraid to ask key questions to gather relevant information in order to achieve the tasks.

  • Has capability to prioritizing a wide range of personal and organizational responsibilities and demands.

Preferred Skills, Knowledge and Experience:

  • Experience in Procurement / Supply Chain2.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 0-5% of the time.