World Vision International

Senior Global Procurement Specialist

Job Description

PURPOSE OF POSITION:

Purpose of the position is to execute the procurement process for the designated category(ies). Ensure compliance to World Vision International (WVI) procurement policies and procedures, run and analyse reports on performance metrics. Support GPO clients on procurement process and sourcing efforts, manage procurement compliance and supplier relationship performance, and maintain information accuracy.

Under general direction and broadly defined policies and procedures, the Procurement Specialist will be responsible to facilitate a cross functional team between major stakeholders within WV and the GPO to optimize total cost of ownership including facilitating agreement on functional specifications, finding suppliers, negotiating terms, purchasing the goods or services, and measure and report on the relevant Key Performance Indicators (KPIs).

KEY RESPONSIBILITIES:

Execute Sourcing/Procurement process for assigned category(ies) by facilitating a cross functional team(s), to optimize the value that strategic procurement can bring.

Responsibilities include:

  • Coordinate with Business Stakeholders to review existing contracts and/or to support opportunities of new contracts.

  • Work with Business Stakeholders to define business specification requirements.

  • Set purchasing savings and operational targets that agree with GSCM Leadership and develop sourcing strategy.

  • Facilitate/Manage the sourcing and negotiation process through formal and informal Request for Quotes (RFQs) and/or Requests for Proposals (RFPs) and ensure adherence to policies, guidelines or standards from which Suppliers are selected.

  • Liaise with legal for the negotiation of large framework agreements to ensure favorable commercial terms, risk mitigation and robust ongoing service level agreements are incorporated.

  • Identify, explore and develop contingency plans and prime and alternate sources of supply products/services.

  • Ensure relevant master data such as supplier information, contracts information and item catalogue relating to the assigned category(ies) are current on ProVision.

  • Become knowledgeable in the purchasing processes and system used at the Global Procurement Office (GPO).

Supports internal customers /clients in their procurement needs.

Responsibilities include:

  • Demonstrate a proactive approach in meeting internal customers /clients expectations by creating operational agreements to manage expectations.

  • Collaborate with key business units to achieve better planning.

  • Manage communication with management between the Global Centre, Regional Offices and National Offices’.

  • Process purchase inquiries against assigned category(ies).

  • Complete purchase inquiries received from the field and ensuring appropriateness of budget codes and approvals.

  • Responds to customers /clients inquiries regarding GPO processes and status of orders.

  • Track realized savings and operational performance against targets.

  • Propose action plan with root cause analysis when target is not achieved.

  • Identify and implement performance improvement initiatives continuously.

  • Work alongside the other members of the GPO team.

Manage supplier relationships and performance:

  • Evaluates actual and potential supplier cost factors (due diligence) to determine price relationships, supply capability, price competitiveness, financial stability and determines their qualifications to provide goods and services.

  • Leverage supplier expertise to develop recommendations and value engineering improvements to reduce costs and improve efficiencies.

  • Manage /evaluate contract compliance and Supplier performance and take necessary corrective actions to strengthen relationship.

  • Coordinate and facilitate quarterly supplier performance reviews and establish clear actionable improvement activities.

  • Manage product data and price list changes.

  • Evaluates and explore new suppliers to mitigate supply risks to serve the organizations strategic objectives.

Identify and develop procurement strategies for new category(ies) and develop global, regional, and local implementation plan.

Responsibilities include:

  • Conduct rigorous analysis of spend data and supply market dynamics to identify and prioritize sourcing initiatives.

  • Monitor industry pricing complexity through detailed and frequent analysis of assigned commodity items.

  • Serve as the Procurement expert for commodities assigned.

Attend management meetings with the GPO team:

  • Carry out additional responsibilities and projects as assigned, including administrative and planning functions.

Learning and Growth:

  • Identify competency and skills gaps within Procurement function.

  • Facilitate Procurement and personal development to close the gaps.

  • Provide input into the GSCM Community of Practice (CoP), process manuals and skills development material.

  • Provide input and leadership to global, regional and national offices to share leading Procurement and Supply Chain Management.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree or equivalent, University degree in business administration, operations, or procurement / sourcing/supply chain (i.e. BA, BSc or B.Com degree).

  • Ideal: Master of Business Administration (MBA) or equivalent, Post Graduate Certification as a professional in procurement / sourcing, and or marketing (e.g. ECBL, CIPS, ISM, CPM, etc.)

  • Recommended: Vocational or professional society membership [e.g. Chartered Institute of Purchasing and Supply, (CIPS) or equivalents].

  • 7-10 years of high level procurement, sourcing leadership experience. Demonstrated experience in team leadership, management of team-based organizational change process.

  • Proven ability to leverage e-procurement systems.

  • Advanced knowledge of Excel, PowerPoint, Word, Access and other tools.

  • Proven ability in conducting thorough spend analysis.

  • Working knowledge of existing donor (donor) compliance regimes.

  • Advanced experience on contract negotiations and able to facilitate buy-in from key stakeholders.

  • ISM, CPM, or CIPs certification is preferred.

  • Lean-Six Sigma training or certification.

Preferred:

  • Excellent planning/prioritization skills

  • Demonstrate strong contract negotiation skills starting with pre-negotiation preparation through to deal making processes.

  • Contract writing and service level agreement development skills.

  • Demonstrates risk and financial modeling skills.

  • Proficiency with Procurement systems and sourcing tools/processes.

  • Possess good empathy and active listening skills and able to build rapport to influence or persuade collective decision. Keen customer focus on internal/external.

  • Professional Knowledge of purchasing and strategic sourcing methods, procedures and specification preparation.

  • Professional Knowledge of the UNSPSC coding, WVI Chart of Account, World Vision invoice payment process.

  • Advanced Knowledge of methods and techniques utilized in analyzing the quality of goods, works and services.

  • Knowledge WVI Finance policies and processes.

  • Ability to learn and interpret difficult and complex technical rules, regulations, and instructions.

  • Ability to write specifications, prepare bid documents, handle bidding process and analyze bid results.

  • Ability to understand and negotiate contracts.

  • Ability to perform detailed work related to purchasing with judgement, accuracy, confidentiality and promptness.

  • Ability to multitask and maintain by adapting to change.

  • Ability to interact, influence and persuade with all organizational levels and demonstrate a professional presence.

  • Ability to interpret and utilize key financial data.

  • Ability to interact independently and communicate clearly with Regional, NO, and GC Directorate levels and escalate issues as needed.

  • Ability to exert influence on business units to follow standard established procurement due diligence processes.

  • Ability to work in a tension environment and still maintain composure and professionalism to achieve desired results.

  • Multi-Lingual proficiencies such as English, French, Spanish or other.

  • Experience in cross-cultural work environment.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 20% of the time.