Program Funding Officer

19417-14G31033
Monrovia
02-Aug-21
International Role - No - Only National applicants will be considered.
2+ Years

*Preferred position location: Monrovia, California (US). Other locations: Federal Way, WA; Washington DC or anywhere in the Latin America & Caribbean Region where WV/VF is registered to operate.

*Location should be Monrovia, Federal Way, DC or in the LAC region where WV/VF are based

PURPOSE OF POSITION:

The Program Funding Officer will provide support to the fund raising acquisition and financial management team for VisionFund in GC, North America and LACRO MFIs. Under the leadership of the Global Funding Director, the PO will support in the planning, implementation, evaluation and reporting of respective program activities. The PO position will focus on team coordination, support program writing and design, as well as ensuring regular project reporting and donor compliance.

KEY RESPONSIBILITIES:

Takes lead in coordinating acquisition and management of funding in the Latin America Region. Coordinates project design, implementation, and evaluation with all LACRO MFI teams using the defined processes.(40%)

Funding Acquisition:

  • Supports the development of concept papers and prepare proposals for grants and major donors, in coordination with technical specialists, finance and procurement staff and Support Offices.

  • Research and assess funding opportunities for MFIs (Microfinance Institution) in the region.

  • Work with MFIs to assess funding needs and opportunities to develop strategies to acquire appropriate funding and follow up these funding requirements with WV Support Offices and donors.

  • Project Monitoring and Management.

  • Monitor project progress ensuring goals and objectives are achieved and non-financial grant requirements are adhered to.

  • Ensure that program implementation is in line with donor and relevant WVI/VFI internal standards and policies.

  • Support MFIs and ensure project impact reports are of high quality and submitted on time.

  • Supports the building of capacity of MFI staff to manage projects in line with donor and VFI standards.

  • Ensure contracts are reviewed and risks managed and funds flow effectively to MFIs.

  • Ensure alignment with WV’s established external engagement, GAM, partnering steps, and response strategies.

  • Participates in networking and collaborative forums & meetings with partners and donors as required.

  • Prepare monthly, annual and end-of-project donor reports as necessary working with Support Offices and donors to ensure reporting meets donor requirements.

  • Act as a link with the fundraising and finance departments to ensure the accurate compiling/collating of grant and major donor management reports.

End Results Expected

  • Increased MFI income through Program Funding.

  • Secured pipeline of Program Funding income for current and future FYs (Fiscal Year).

  • Identified priority donors and established relationships with them.

  • VFI and MFI donor funded projects procedures in place.

  • Reporting on management of projects in place.

  • Projects are managed on time and reports submitted in timely fashion.

Takes the lead on providing overall co-ordination of the Fundraising team, supporting on reporting and planning team meetings (30%)

Fundraising Program/Project Support:

  • Assist with planning periodic off-site and virtual team meetings and orient team members on the use of WV/VFI procedures and policies related to travel including the completion of travel authorization forms, expense reporting and use of on-line filing/reporting systems.

  • Support the preparation of quarterly board and team internal implementation reports against plan.

  • Provide administrative support and assistance to team members as needed including, but not limited to organizing meetings, conference calls, interfacing with VFI databases, filing, formatting, etc.

  • Co-ordination of Quarterly investors report (data gathering and report design) – supported by the Engagement & Comms team.

  • Provide assistance to other team members in the development and maintenance of larger more complex fundraising projects.

  • Provides administrative support to team directors.

  • Pastoral support to the wider team including tracking on team welfare and implementation of actions related to this as part following up on Our V.

End Results Expected

  • Team meetings are well planned and coordinated

  • Fundraising team members feel well supported by the coordinator

  • Team has information readily available when they need it

  • Events, meetings and donor trips are well organised

Takes lead in coordinating acquisition and management of funding at VFI for Global projects (30%)

Funding Acquisition:

  • Supports the development of concept papers and prepare proposals for grants and major donors, in coordination with technical specialists, finance and procurement staff and Support Offices.

  • Research and assess funding opportunities for VisionFund in areas such as insurance, WASH, cash based programming, climate and other financial inclusion products

  • Work with VFI stakeholders to assess funding needs and opportunities to develop strategies to acquire appropriate funding and follow up these funding requirements with WV Support Offices and donors

  • Project Monitoring and Management

  • Monitor project progress ensuring goals and objectives are achieved and non-financial grant requirements are adhered to

  • Ensure that program implementation is in line with donor and relevant WVI/VFI internal standards and policies.

  • Work with Regional Programme Funding Managres and MFIs and ensure project impact reports are of high quality and submitted on time

  • Supports the building of capacity of VFI staff to manage projects in line with donor and VFI standards

  • Ensure contracts are reviewed and risks managed and funds flow effectively to MFIs or VFI department

  • Ensure alignment with WV’s established external engagement, GAM, partnering steps, and response strategies.

  • Participates in networking and collaborative forums & meetings with partners and donors as required.

  • Prepare monthly, annual and end-of-project donor reports as necessary working with Support Offices and donors to ensure reporting meets donor requirements

End Results Expected

  • Increased MFI income through Program Funding.

  • Secured pipeline of Program Funding income for current and future FYs.

  • Identified priority donors and established relationships with them.

  • VFI and MFI donor funded projects procedures in place.

  • Reporting on management of projects in place.

  • Projects are managed on time and reports submitted in timely fashion.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor’s degree in Social Sciences, International Development, International Relations or related field.

  • Certification in finance and grant management.

  • Training in Microfinance.

  • 3+ years relevant working experience.

  • Experience in project design and proposal writing.

  • Basic understanding of the workings of major donors, such as USAID, UN, CIDA, Aus Aid etc.

  • Good understanding of World Vision standards, Strong coordination, capacity building and facilitation skills.

  • Excellent organizational skills and attention to detail.

  • Excellent computer skills – MS Word, Excel, PowerPoint, databases, and scheduling.

  • Solid written and verbal communication skills are required at bachelor degree level (could have been gained through study or work experience) e.g. for report writing.

  • Financially numerate and able to work on budgets, scorecards and data analysis – numeracy at bachelor degree level is required (could have been gained through study or work experience).

  • Understanding of forecasting methods and the ability to break down multi-year funding into a month-by-month forecast.

  • Basic understanding of the workings of major donors, such as USAID, UN, CIDA, Aus Aid etc.

  • Intercultural awareness skills and Spanish language skills.

Additional work experience required as a minimum qualification for this position:

  • Experience providing financial and administrative support in a fundraising, development or corporate sales environment including budget monitoring.

  • Experience of using a variety of information systems and consolidating financial data into user-friendly formats.

  • Proven diplomatic skills – ability to work with senior staff, ability to influence and negotiate, ability to manage expectations of stakeholders including donors and potential donors.

  • Experience of tracking financial performance (e.g. income against targets) and reporting on KPIs.

  • Commitment to team working.

  • Proven proactivity e.g. in spotting trends in data or suggesting improvements to processes.

  • Minimum of three years’ experience in this sector.

Preferred Skills, Knowledge and Experience:

  • Writing skills, creativity and flexibility to tailor communications to individual donors/ different markets.

  • Fundraising knowledge and cultural awareness, ideally gained through experience in an international fundraising context.

  • Understanding of microfinance and technical products for communicating with the public.

  • Management accounting knowledge and experience of grant or project accounting.

  • Knowledge and experience of how microfinance works.

  • Written and Oral Fluency in both Spanish and English.

  • Ability to act on own initiative and deliver against plan.

  • Ability to think innovatively.

  • Experience managing relationships with senior professionals who are volunteering in the charity sector.

  • Work experience in an international organization with colleagues in multiple countries.

  • Experience of the organization of field visits in developing countries.

  • Work experience in international development / marketing / fundraising / project management.

  • Experience of fundraising, finance or administration in a Christian non-profit organization.

  • Experience of training others, including across language barriers and different cultures.

Work Environment / Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 20% of the time.