WVV Administration Officer
WORK CONTEXT / BACKGROUND:
World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 18,000,000 (FY17) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 440 staff, of which 99% are Vietnamese nationals.
Currently, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North1(, Hoa Binh, Dien Bien), North 2 (Yen Bai – Tuyen Quang ), North 3 (Thanh Hoa, Hai Phong, Hung Yen), Central (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). From FY18, WVV adopts and implements the new operating model, therefore, the name of ADP will be changed to AP (Area Programme). WVV’s APs usually focus within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.
WVV has a representative office in Hanoi, which is the work-base of about 60 staff, the Administration unit also provides support to WVV staff across the country as required.
WVV receives funding from different 13 support offices and thousands of donors, sponsors worldwide. To maintain the relationship with these partners, WVV receives and facilitates hundreds of visitors annually to their funded project/programs activities to monitor and evaluate the impact of their support. Each trip being coordinated and facilitated effectively is the main responsibility of this position.
End Results Expected
Logistics support & Vehicle management
Payment and Petty cash management
Fix asset management
Tracking and Reporting
Professional & Personal Development
Knowledge, Skills, Abilities:
(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)
- College or University graduate
Knowledge & Skills
- Good communication skills
- Good analytical skills.
- Good interpersonal skills.
- Knowledge of computer (Microsoft Word and Excel), and office machine such as Fax, Telephone system, photocopier, and others as an advantage.
- Knowledge of basic accounting.
- Ability to oversee day to day operation.
- Strong organization skill with a problem- solving attitude
- Attention to detail
– More than 3 years relevant experience in office administration and have passion for administration work to help others and contribute to the success of the Department/ Organization.
- Work with many people from different regions to provide administrative support
- Ability to work independently and under minimum supervision
Achieving quality results and service
Practicing accountability and integrity
Communicating information effectively
Demonstrating Christ-centre life and work
Learning for growth and development
Maintaining work/life balance and effectiveness
Thinking clearly, deeply and broadly
Understanding the Humanitarian Industry
Understanding World Vision’s mission and operations
Practicing innovation and creativity
Building collaborative relationships
Practicing gender and cultural diversity
Influencing individuals and groups
World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.
Our contact details are: People and Culture DepartmentWorld Vision International - VietnamAddress: 4th floor, the HEAC building, 14-16 Ham Long street, HanoiTel: 024. 39439920 (ext.118)
We give equal opportunity to every candidate, regardless of religion, race and gender.
A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.