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WVV Temporary Executive and Government Relations Officer

11056-13N01020
Quan Hoan Kiem
31-Aug-18

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WVs work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY18) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 440 staff, of which more than 99% are Vietnamese nationals.

In FY18, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North (Hung Yen, Hoa Binh, Hai Phong and Dien Bien), Yen Bai – Tuyen Quang, Thanh Hoa, Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). Usually, WVV’s APs focus within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Private Non Sponsorship (PNS) and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

The Senior Executive and Government Relations Officers work scope mainly focus on building/nurturing the government relations at high level and the facilitation of legal and administrative procedures to ensure a legal framework for WVs operation at both national and local level.

PURPOSE OF POSITION:

To support the National Director in maintaining strong and effective government relations as well as facilitating high level visits/visitors of WV.

To support the National Director in handling logistic and administrative tasks concerning “It takes a world to end violence against children” Campaign.

ROLE DIMENSION

End Results Expected

Time Spent

Government Relations

  • Facilitate effective working relationship with relevant Ministries (MOFA, VUFO, PACCOM, Ministry of Health, Ministry Of Labor Invalid and Social Affairs, MOET...) and other key government partners (for instance Peoples Committee at all levels where WVV operates, relevant provincial Department of Foreign Affairs).

  • In coordination with Grant Acquisition Management and Public Engagement (PE) departments and Technical Program Managers, facilitate promotion of the work of World Vision Vietnam by nurturing the networkand established strategic alliances with Government agencies/partners, the UN agencies, Embassies, various INGOs, Research Institutions, and Universities etc.

  • Prepare for ND to meet and participate in meetings with with government ministries, partner governments, UN Agencies, INGOs and local non-government organizations.

  • Advise on legal and administrative requirements/ procedures concerning all kind of permits for WVVs operation in Vietnam. This includes all the Government Decree 12 on managing INGOs, Decree 93 on management and utilization of INGO funding, Immigration law, PIT and Social Insurance Law for expatriates. Secure the obtainment of key documents such as Head Office Permit, Project Office Permit, the Certificate for the Micro Finance Program, Project Approval, MOU/Partnership Agreement, at both national and local levels, visitors entry visa/visit permission and international staffs visa/work permits

  • Prepare biannual/annual reports on WVV activities to be submitted to Government at central (PACCOM/VUFO) and provincial levels , other adhoc reports as required.

  • Ensure the Operations Director and Zonal Managers understand and follow the advices and good practices of WVV on government relations.

70%

Executive Support

  • Ensure effective and tactful communication and correspondences from the National Director Office to external stakeholders, particularly Government partners.

  • Acts as a focal person in arranging meetings for the National Director with high level government officials at central and provincial levels.

  • In cooperation with the Operations and PE/Communication staff, organize events between WVV, Government partners and donors (including Corporates, and foreign governments)

  • Coordinate logistics for high level visits of WV; SLT/SMT meetings as well as other executive meetings for the National Director.

  • Assist the National Director in compiling WVVs monthly management report to be submitted to Regional Leader as required.

30%

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

  • Bachelor Degree in Social Sciences, preferably in business administration, international development, policies management, or equivalent.

Knowledge & Skills

  • Understanding of WV’s Christian identity, values, strategy, approaches, operations and ability to represent WVV well with high level government partners and other key external stakeholders.

  • Excellent communication skills in both English and Vietnamese

  • Good interpersonal skills and ability to build positive relationships, influence, liaison and networking with different stakeholders.

  • Strong planning and organization skills

  • Strong negotiation and problem solving skills.

  • Ability to work effectively under pressure or stressful conditions

  • Computer proficiency in word processing, Power Point, Lotus Notes and other internet applications

  • High level of confidence, confidentiality and integrity

  • Commitment to World Vision Mission Statement and Core Values

Experience

At least 3 to five years of working experiences on government relations in large development agency.

Work Environment

  • Work with various stakeholders: government officials, coalition members from other NGOs, colleagues within WV offices

  • 10% domestic travel is required.

Core Capabilities: at leadership level

Achieving Capabilities:

Achieving quality results and service

Practicing accountability and integrity

Communicating information effectively

Self-Managing Capabilities:

Demonstrating Christ-centre life and work

Learning for growth and development

Maintaining work/life balance and effectiveness

Thinking Capabilities:

Thinking clearly, deeply and broadly

Understanding the Humanitarian Industry

Understanding World Visions mission and operations

Practicing innovation and creativity

Relational Capabilities:

Building collaborative relationships

Practicing gender and cultural diversity

Influencing individuals and groups

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture DepartmentWorld Vision International - VietnamAddress: 4th floor, the HEAC building, 14-16 Ham Long street, HanoiTel: 024. 39439920 (ext.118)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.