WVV AP Coordinator - Lang Chanh AP
WORK CONTEXT / BACKGROUND:
WVV’s Area Programs (AP) focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. APs are mainly funded by sponsorship funds, and are a phased approach to development, involving clear and consistent assessment, design, implementation, reporting, monitoring and evaluation and reflection phases. Each AP is tailored to the needs of a specific community in alignment with WVV’s strategic priorities. WVV works closely with district and commune local authorities and local partners to implement program activities. A uniqueness of WVV’s AP approach and structure is that team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis.
Under each AP, there will be 6-8 staff, including one AP manager, one Sponsorship Facilitator, one Finance Officer/Bookkeeper, one AP Coordinator and 2-4 Development Facilitators (DFs) who are in charge of the management of all projects (assessment & planning, implementation, monitoring, evaluation and transition), and community engagement for around the assigned communes/wards in their AP. For each zone (6-8 APs), there are 4 Zonal technical staff, including three Technical Program Officers (Nutrition, Child Protection, Livelihoods) and one Zonal Program Effectiveness Officer. DFs will be coached by the AP manager programmatically and the Zonal staff technically. One of the strengths of this structure is to allow better integration of the program toward Child Well being Outcomes.
PURPOSE OF POSITION:
With the new AP structure, this position is to provide support to Development Facilitators (DFs), Sponsorship Facilitator and AP Manager in compiling the AP reports, accompanying visitors, maintaining a routine DME system of the AP. This position is also to work with technical departments to coordinate training courses or events which are held at the district level and help with other administrative tasks of the AP.
ROLE DIMENSION / DESCRIPTION:
Effective partnership with relevant sectoral district, commune officers is ensured. Good assistance is provided to AP Manager in building effective partnership and networks with various development partners at the district, commune level
Good collaboration with DFs and other staff is maintained to ensure good integration of other AP projects at the district level or activities which are carried out a crossed all communes take place in one event.
Effective assistance is provided to AP Manager in coordinating and receiving visit from Donors, sponsors, WV staff from other APs /National Office and interested parties.
Good assistance is provided to AP Manager in raising awareness of WVV’s Christian, child-focused and community-based philosophy and approach to development among local district and commune partners.
Good cooperation with NCs/sectoral clusters is maintained in order to ensure the sufficient technical inputs for project implementation at the district and commune level.
Good collaboration with local partners is maintained to ensure good training courses and other programme events which are held at the district and commune level
Accompany visitors to the project sites, acting as a guide and translator as necessary.
Negotiate and purchase items (where necessary), organize timely delivery and appropriate distribution of the purchased items
Maintain a filing system of all documents pertaining to the ADP, including the filling of program document such as: project design, report, minutes agreed between AP and partners, survey, evaluation and MIS data.
Prepare and coordinate PMB meeting events.
3. PROGRAM DESIGN, MONITORING & EVALUATION (DME)
Support the AP manager in making logistic arrangements for baseline surveys
Support the AP manager to complete the PDD and log-frame
Assist AP team in designing and establishing program and project M&E plan and Monitoring System (monitoring tools) in alignment with LEAP/CWBO;
Assist AP manager to organize trainings/workshops for staff and Program stakeholders to introduce the DIME system and management information system
Assist DFs, VDBs, HFs, and local partners to collect and analyze monitoring data using the logframe and WVV’s standardized monitoring tools
Assist the AP manager in preparing and ensuring AP monthly, semi-annual, and annual reports are used by the AP team for decision making and for meeting the partnership reporting standards (LEAP)
Assist AP manager in managing/updating Monitoring Information System for all projects of the AP.
Assist the AP manager and DFs to establish a feedback loop with the community for the application of monitoring results for decision-making;
Document monitoring information and share with other staff/other APs when appropriate.
Visit community and project site frequently for monitoring purpose.
Coordinate learning and reflection at AP.
4. PROGRAM MANAGEMENT IN ASSIGNED COMMUNES
Implementation of Technical Models
Work closely with TPOs to introduce and build capacity for local partners on technical project models, guidelines, tools
Facilitate the implementation of technical models in alignment with the standard guidelines (cost norms) and tools
Work closely with TPO and technical local partners to facilitate the supportive supervision process in assigned communes to ensure technical quality of the project models
Mainstream CCT (CPPa, gender, disability, DRR, Faith and Development) in all project activities whenever appropriate
Document best practices and advocate for the replication of technical project models to larger scale
Monitor and report (ITT and narrative) on the progress of Technical Projects (monthly, semi-annually, annually)
Facilitate communities and partners to participate in the baseline survey and evaluation in assigned communes
Manage resources with integrity and stewardship, in compliance with WVV’s financial policies and procedures.
Coordinate procurement and strategic sourcing in assigned communes
Bachelor degree in education, or public health, or community development, or social work or business administration.
Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes.
Basic knowledge and understanding of key aspects of development work; including health, education, economic development, HIV and AIDS programming, food security, cross-cutting themes (e.g. gender, child protection, environment, disability), and integration of advocacy and disaster management in development programming.
Knowledge in capacity building for local stakeholders/partners.
Skills in facilitation of development processes, including organisation, mobilisation and influence of partners (especially at district level) and networking among different development partners.
Demonstrated capacity in project management, with conceptual understanding and required competency in DME functions.
Strong interpersonal skills and well-developed written and oral communications skills in Vietnamese.
Good English skill.
Solid computer skills in Word, Excel, PowerPoint and email.
Ability to think critically and reflect.
At least 2 years work experience in community development.
Experience in program implementation, community mobilization and participatory approach would be an advantage.
Experience in capacity building for local stakeholders/partners.
Experience of working with ethnic minorities.