WVV AP Coordinator - Quan Son AP
WORK CONTEXT / BACKGROUND:
WVV’s Area Programs (AP) focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. APs are mainly funded by sponsorship funds, and are a phased approach to development, involving clear and consistent assessment, design, implementation, reporting, monitoring and evaluation and reflection phases. Each AP is tailored to the needs of a specific community in alignment with WVV’s strategic priorities. WVV works closely with district and commune local authorities and local partners to implement program activities. A uniqueness of WVV’s AP approach and structure is that team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis.
Under each AP, there will be 6-8 staff, including one AP manager, one Sponsorship Facilitator, one Finance Officer/Bookkeeper, one AP Coordinator and 2-4 Development Facilitators (DFs) who are in charge of the management of all projects (assessment & planning, implementation, monitoring, evaluation and transition), and community engagement for the assigned communes/wards in their AP. For each zone (6-8 APs), there are 4 Zonal technical staff, including three Technical Program Officers (Nutrition, Child Protection, Livelihoods) and one Zonal Program Effectiveness Officer. DFs will be coached by the AP manager programmatically and the Zonal staff technically. One of the strengths of this structure is to allow better integration of the program toward Child Well Being Outcomes.
PURPOSE OF POSITION:
With the new ADP structure, this position is to provide support to Development Facilitators (DFs), Sponsorship Facilitator and ADP Manager in compiling the ADP reports, accompanying visitors, maintaining a routine DME system of the ADP. This position is also to work with technical departments to coordinate training courses or events which are held at the district level and help with other administrative tasks of the ADP.
Ensure effective partnership with relevant sectoral district officers. Provide good assistance to ADP Manager in building effective partnership and networks with various development partners at the district level
Maintain good collaboration with DFs and other staff to ensure good integration of other ADP projects at the district level or activities which are carried out across all communes take place in one event.
Provide effective assistance to ADP Manager in coordinating and receiving visit from donors, sponsors, WV staff from other ADPs /National Office and interested parties.
Provide good assistance to ADP Manager in raising awareness of WVV’s Christian, child-focused and community-based philosophy and approach to development among local district partners.
Maintain good cooperation with NCs/sectorial clusters in order to ensure the sufficient technical inputs for project implementation at the district level.
Maintain good collaboration with local partners to ensure good training courses and other programme events which are held at the district level.
Accompany visitors to the project sites, acting as a guide and translator as necessary.
Negotiate and purchase items (where necessary), organize timely delivery and appropriate distribution of the purchased items
Maintain a filing system of all documents pertaining to the ADP, including the filling of program document such as: project design, report, minutes agreed between ADP and partners, survey, evaluation and MIS data.
Prepare and coordinate PMB meeting events.
PROGRAM DESIG, MONITORING & EVALUATION (DME)
Support the ADP manager in making logistic arrangements for baseline surveys
Support the ADP manager to complete the PDD and log-frame
Assist ADP team in designing and establishing program and project M&E plan and Monitoring System (monitoring tools) in alignment with LEAP/CWBO;
Assist ADP manager to organize trainings/workshops for staff and Program stakeholders to introduce the DIME system and management information system
Assist DFs, VDBs, HFs, and local partners to collect and analyze monitoring data using the logframe and WVV’s standardized monitoring tools
Assist the ADP manager in preparing and ensuring ADP monthly, semi-annual, and annual reports are used by the ADP team for decision making and for meeting the partnership reporting standards (LEAP)
Assist ADP manager in managing/updating Monitoring Information System for all projects of the ADP.
Assist the ADP manager and DFs to establish a feedback loop with the community for the application of monitoring results for decision-making;
Document monitoring information and share with other staff/other ADPs when appropriate.
Visit community and project site frequently for monitoring purpose.
Coordinate learning and reflection at ADP.
The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on the job training:
Bachelor degree in education, or public health, or community development, or social work or business administration.
Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes.
Basic knowledge and understanding of key aspects of development work; including health, education, economic development, HIV and AIDS programming, food security, cross-cutting themes (e.g. gender, child protection, environment, disability), and integration of advocacy and disaster management in development programming.
Knowledge in capacity building for local stakeholders/partners.
Skills in facilitation of development processes, including organization, mobilization and influence of partners (especially at district level) and networking among different development partners.
Demonstrated capacity in project management, with conceptual understanding and required competency in DME functions.
Strong interpersonal skills and well-developed written and oral communications skills in Vietnamese.
Good English skill.
Solid computer skills in Word, Excel, PowerPoint and email.
At least 2 years work experience in community development.
Experience in capacity building for local stakeholders/partners.
World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.
Our contact details are: People and Culture DepartmentWorld Vision International - VietnamAddress: 4th floor, the HEAC building, 14-16 Ham Long street, HanoiTel: 04. 39439920 (ext.118)
We give equal opportunity to every candidate, regardless of religion, race and gender.
A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.