World Vision International

WVV Finance Officer

Job Description

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of more than USD18,000,000 (FY10) with funding from 16 support countries in Europe, Asia, the Americas and Australia. WVV employs about 350 staff, of which 98% are Vietnamese nationals.

Area Development Program is a 10-15 year community development program that is an integrated approach to community development, emphasizing the process of community participation, ownership and sustainability, while addressing the macro and micro causes of poverty. WVV’s ADPs focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty.

Excerpt from FFM: “By traveling together we will guard against any suspicion, for we are anxious...that no one should find fault with the way we are handing this large gift. God knows we are honest, but I want everyone else to know it too. That is why we made this arrangement, “2 Cor 8:20, 21 (Living Bible). This actual biblical example illustrates the importance of ensuring integrity and accountability.

Finance is a support function of WVV with the main responsibilities of maintaining and strengthening the accountability and stewardship over the financial resources being entrusted to the organization.

In addition to the requirement of professional and educational background, staff working for the Finance function are required to possess a strong characteristic of honesty and integrity, as well as the ability to arrange and work under high pressure to meet very strict deadlines of financial reports submission.

By working closely with the ADP/Project staff and other support staff, Finance function assists the WVV Management in achieving the office objectives by provision of improved financial management, better compliance, better controls and procedures.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship not only at the National Office but also at the ADPs/Projects.

The main responsibilities include ensuring that all financial records comply with the WV Financial Policies and Procedures and meet audit requirements

KEY RESPONSIBILITIES:

ROLE DIMENSION/DESCRIPTION

End Results Expected

Time Spent

FIELD OFFICE ACCOUNTING FUNCTION

  • Regular accounting and adjusting journal entries are prepared

  • Reconciliation (GL, GNs, bank, etc) is carried out on a monthly basis.

  • The correction and consistency with WV standard of the used accounts and analysis codes is ensured.

  • Petty cash is reviewed and cash count is conducted on a periodical basis.

  • The assets register is regularly updated and reconciled with the sunsystems data, and assets are physical verified at least on an annual basis.

  • Sunsystems data are entered and reviewed, supporting schedules and financial reports are prepared accurately and timely in cooperation with the Finance Department.

  • All outstanding advances and payables (more than 30 days) are tracked and reminded to the relevant staff or Finance Officer in a timely manner.

  • Settlement Advices are prepared and submitted on a timely basis

60% - 80%

PROJECT ACCOUNTING AND SUPPORT

  • Training and/or accounting support is provided to the ADP staff if necessary, including site visits to projects and ADPs.

10% - 30%

OTHER RESPONSIBILITIES

  • Audits of projects which he/she is not directly providing financial assistance and support to are conducted periodically

  • Perform any other tasks that may be assigned by the supervisor from time to time

  • Inputs to the annual objectives for the Finance Department which are consistent with the Finance Manual are given.

  • Appropriate and on-time revisions are made to the Finance Manual, Field Finance Manual of WV Vietnam in accordance with the WV Global Center Finance manual.

10%

JOB REQUIREMENTS:

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

Bachelors Degree in Accounting

Knowledge & Skills

  • Knowledge of accounting theory and financial statements and government tax requirements

  • Good interpersonal and communications skills;

  • Good English skills (both spoken and written);

Good computer skills

Experience

  • Experience in community development or with NGO.

Experience in bank reconciliation, journal preparation, general ledger, financial statements and government tax requirements.

Work Environment

  • Sitting for long periods of time in front of a computer is common

  • Requires continual mental concentration and attention to details.

  • Strict deadlines must always be met and deadline induced mental stress is frequent.

  • 25% time of field visits is expected

Core Capabilities:

Achieving Capabilities:

Achieving quality results and service

Practicing accountability and integrity

Communicating information effectively

Self-Managing Capabilities:

Demonstrating Christ-centre life and work

Learning for growth and development

Maintaining work/life balance and effectiveness

Thinking Capabilities:

Thinking clearly, deeply and broadly

Understanding the Humanitarian Industry

Understanding World Visions mission and operations

Practicing innovation and creativity

Relational Capabilities:

Building collaborative relationships

Practicing gender and cultural diversity

Influencing individuals and groups

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture DepartmentWorld Vision International - VietnamAddress: 4th floor, the HEAC building, 14-16 Ham Long street, HanoiTel: 024. 39439920 (ext.118)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.