World Vision International

WVV Temporary ADP Bookkeeper - Tram Tau ADP

Job Description

World Vision Vietnam (WVV) invites competent Vietnamese candidates for the position:

Temporary ADP Bookkeeper based in Tram Tau District, Yen Bai Province

An Area Development Programs (ADP) is a 10-15 year community development program that is an integrated approach to community development, emphasizing the process of community participation, ownership and sustainability, while addressing the macro and micro causes of poverty to achieve the sustainable well being of children. ADPs are a phased approach to development, involving clear and consistent assessment, design, implementing, reporting, monitoring and evaluation and reflection phases. Each ADP is tailored to the needs of a specific community in alignment with WVV’s strategic priorities. WVV works closely with district and commune local authorities and local partners to implement program activities.

MAIN RESPONSIBILITIES:

  • The position supports WV Vietnam to maintain high standards of financial stewardship.

  • The position assists the ADP Manager in maintaining the books of accounts and other financial records of the ADP and adhering to the financial standards of World Vision financial system to ensure accountability.

FINANCIAL POLICY COMPLIANCE

  • Provide administrative financial services to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.

  • Collaborating and working closely with all of the team members of the ADP to ensure consistent service delivery

  • Conduct all the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM).

  • The ADP staff is provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

  • Assist the project team in verifying quotations, procurement, service supply contracts for project- related activity.

  • Ensure adequacy and correctness of the supporting documents for payments and/or voucher preparation (using Voucher Interface) in consistency with WV’s Policy and donor requirements.

  • Monitor the financial transactions regularly to maintain project financial account in place and in order.

  • The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.

  • The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.

  • Communicate WV accounting policies and procedures to all staff and relevant partners.

BUDGET MANAGEMENT & FINANCIAL REPORTS

  • Assist the ADP Manager in planning and developing project budget in line with the ADP’s Plan of Action and log frame.

  • Prepare the financial reports cover memo with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), update the asset register, perform the bank reconciliation and sent on time to the Cluster Finance Officer for posting.

  • Review the Sunsystem generated financial reports with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.

  • Assist the Manager with the necessary management financial report as and when required.

FILING

  • Establish and maintain filing system of key documents (in hard copy and soft copy) and in line with audit requirements.

  • Maintain all financial and other records required for audit purposes, and assistance provided in regular auditing of the ADP.

REQUIREMENTS:

The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on the job training:

  • Bachelor Degree;

  • Majored in finance/ accounting.

  • Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

  • Good time management and organizational skills;

  • Good interpersonal and communications skills;

  • Fair English, especially report writing skills;

  • Good computer skills in Word, Excel, PowerPoint and email;

  • Ability and passion to learn about accounting

  • Experience in bookkeeping.

  • Work in a team environment

  • 25% field visits are expected

World Vision Vietnam is a Christian humanitarian organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are:

People and Culture Department – Ms Nguyen Dieu Trang

World Vision International – Vietnam

Address 14-16 Ham Long Street, Hoan Kiem District, Hanoi, Vietnam

Email: nguyen_dieu_trang @wvi.org

Tel: 84 4 3943 9920. Ext. 114

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

World Vision is a Christian humanitarian organization which works to improve the quality of life of people, especially children, who are marginalized and living in poverty regardless of religion, race and gender.