WVV People and Culture Assistant

17973-12N22093
Thu Do Ha Noi
Quan Hoan Kiem
31-Jan-21
International Role - No - Only National applicants will be considered.
2+ Years

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 16,000,000 (FY21) with funding from 13 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 420 staff, of which more than 99% are Vietnamese nationals.

The strategic focuses of WVV include: children protection from all forms of abuse, exploitation, violence and injury; reduction of malnutrition rate of children under 5 through integrated approach; sustainable livelihood for poor households to support sustainable well-being of children.

Currently, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North 1 (Hoa Binh - Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa - Hung Yen - Hai Phong), Central (Quang Tri - Quang Nam – Danang) and South (Quang Ngai - Binh Thuan – DakNong - Ho Chi Minh). WVV’s APs work with government partners and communities on a daily basis. Beside the APs, WVV is also implementing Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

WVV has a representative office in Hanoi, which is the work-base of about 60 staff.

PURPOSE OF POSITION:

  • To provide assistance and support to Senior People and Culture Officer.

KEY RESPONSIBILITIES:

I. Recruitment of employees and consultants – 45%

  • Support in revising and updating job descriptions, and preparing Term of Reference.

  • Advertise jobs and consultancy work on internal and external recruitment channels in a timely manner.

  • Support in screening and shortlisting potential candidates.

Arrange, prepare and coordinate interview process (documents, interview room, interview invitation, interview result information,…)

II. Employment – 40%

  • Register new employee/consultant data on Employee Information Management (EIM) system/Consultant Master list accurately and timely

  • Prepare and give logistic instructions to new employees and separation

  • Support labor registration to DIPSERCO in a timely and accurately manner

  • Prepare contracts/ Appendixes and follow up contract extension.

  • Maintain and update staff/consultants personal files (hard copies)

  • Update all changes of employees/consultants on EIM (Our People system)/Master list timely and accurately

III. Salary and benefit – 10%

  • Update staff changes to Finance, Social Insurance, Personal Health and Accident Insurance on a monthly basis.

  • Pay trade union fees and claim trade union benefits on a quarterly basis. Ensure that staff receive the benefits in a timely manner.

Follow up and update staff health – check record

IV. Administration – 5%

  • Support to prepare reports if requested

  • Do payment to suppliers on Provision

  • Place order of material for the PnC department

Other task as required by direct supervisor

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

  • A bachelor degree in a related field, preferably in human resources management and business administration.

Knowledge & Skills

  • Knowledge on Human Resource Management functions

  • Good interpersonal skills

  • Proficient in Microsoft Office and office equipment

  • Highly attentive to detail

  • Critical thinking

  • Cross-cultural sensitivity and a good team player

  • Good written and spoken communications skills in English and Vietnamese

  • Well-organized work style including sound process management skills.

  • Demonstrated judgment and discernment skills, maturity and the ability to maintain strict confidentiality of staff and organizational records.

  • Willing to support the philosophy, purpose and values of WV in its work with the poor in Vietnam.

Experience

  • At least 1 year relevant working experience in Human Resource management

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture Department -World Vision International – Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi,

Tel: 024. 39439920 (ext.123) – Ms. Huong Pham

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.