WORK CONTEXT / BACKGROUND:
World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY18) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 440 staff, of which 99% are Vietnamese nationals.
In 2018, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North 1 (Hoa Binh, Dien Bien), North 2 (Yen Bai, Tuyen Quang), North 3 (Hung Yên, Thanh Hoa, Hai Phong), Central (Quang Tri, Quang Nam, Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s APs focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. A uniqueness of WVV’s AP approach and structure is that team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.
PURPOSE OF POSITION:
To undertake all P&C functions in the National Office (Hanoi office) including Recruitment, Employment/ Employee Relations, Performance Management, Learning and Development, Staff Care and Employee Engagement and P&C Information Management with minimum supervision and support from P&C Director
To add values to the PnC Strategic Functions including Organizational Development and Culture, Leadership Development and Succession Planning, HR Policies to ensure compliance with Partnership P&C standards and effectively support the implementation of LEADER Strategy and WVV’s national strategy.
To supervise one to two PnC Officers as assigned by PnC Director and support the PnC functions in the zones that are handled by these PnC Officers.
ROLE DIMENSION / DESCRIPTION
END RESULTS EXPECTED
Facilitate the multi-year and annual workforce planning to understand current and future staffing needs in alignment with strategic directions and operating plans, then define appropriate recruitment, retention and downsizing strategies.
Facilitate the standard recruitment processes (including reviewing JDs/TOR; advertising vacancies on different channels including social media and professional networks; screening; shortlisting; interviewing using competency based behavioral interviewing technique, preparing written test and organizing fieldtrip with job shadowing assignments; checking reference; proposing job offer and preparing employment contracts)in an effective, timely, fair and transparent manner to select qualified candidate for the job.
The average time to fill a vacancy meet the target of PnC team (less than 60 days).
No position is vacant for more than 90 days.
New hires stay with WVV for at least 24 months and perform at “Fully Competent” level.
Employment/ Employee Relations
Coordinate onboarding/ orientation process for new hires to equip them with understanding of WVV’s ethos, core values, approaches, policies, procedures, strategies and operations to perform their job.
Handle staff grievances and disciplinary action processes in consultation with the P&C Director and line managers following Vietnam Labor Law, HR policy of WVV and WV principles on Employee Relations.
Facilitate separation process in compliance with WV’s Policies, procedures and labor law.
Facilitate staffing changes (promotion, new appointment, relocation, additional responsibility, secondment, etc.) in consultation with relevant line manager and technical staff.
Update all staff changes in the assigned zone to relevant partners including Social Insurance Department, Personal Health and Accident Insurance Provider and Labor Management Agency in an accurate and timely manner.
Administer Personal Income Tax, insurance claims and other benefits (absences, health check-up, etc.) for staff in the assigned zone in compliance with relevant laws, regulations and HR policies
This includes providing ongoing coaching and support to line managers and individual staff to ensure that performance and development goals are SMART, contributing to team objectives and WVV’s Strategic Implementation Plans.
Support the development of individual development plans in collaboration with line managers and employees.
Equip line managers with relevant skills to inspire high performance, support career development and address poor performance in a timely and professional manners.
Recognize staff for their additional efforts/ contribution and outstanding performance in a timely and appropriate manner.
Coach the supervised staff (PnC Officers) to set and implement clear and challenging performance and development objectives in alignment with PnC department objectives.
A performance culture is further strengthened, where high performance is recognized and poor performance is addressed in a timely and decisive manner.
Staff are provided with learning and development opportunities to fill their competency gaps and develop their career with WVV.
Performance and potential of direct reports are maximized
Staff Care/ Employee Engagement
In collaboration with line managers, create and maintain a conducive working environment where staff enjoy wellbeing as well as are highly motivated to make valuable contribution to the organization.
Support in strengthening WV’s Christian identity and values and improving employee engagement.
Administer the engagement survey (Our Voice Survey) to get feedback from staff on the organizational and staff wellbeing and coordinate follow-up actions to improve the result for the assigned zone.
Support line managers in change communication, strategy, identify Innovators and Early adaptors for change, motivating and implementing the change.
PnC Information Management
Record all employee information and recruitment processes on Our People in a timely and accurate manner.
Generate queries, analyses and use data on Our People to inform PnC related recommendations/ decisions.
Record all employee information properly in hard and soft copies, including personal documents, contracts and appendices, policies sign-off, performance and training records, etc.
Prepare P&C monthly reports, payroll and other updates in a timely and accurate manner.
Provide statistics of the assigned zone as required
Employee data on Our People are accurate and up-to-date to support other systems such as Horizon 3.0, GEMS, LDR approval, etc.
PnC statistics and analysis are available to inform decisions.
Records are in place to prove that all PnC processes/ procedures are transparent and in compliance with relevant policies and laws.
Leadership Development and Succession Planning
Assess and identify competency gaps against competency frameworks for key roles.
Provide coaching/ support and tools to line managers to conduct talent review, identify second liners for key roles, develop/ update their talent profiles, conduct career conversations and facilitate their career development
Support the PnC Director in developing and delivering learning and development activities that help close employees competency and skill gaps as identified in IDP and talent profiles.
Use all available resources (in house trainers, WVI regional office’s programs, WVI online learning, consultancy, etc.) using blended learning approach including Webinar, simulation, coaching, mentoring, etc. to support the development of leaders and potential successors.
Track learning application and evaluate the effectiveness and impact of learning and development activities/ activities to justify the ROI.
Bench strengths are in place. All line managers are well equipped and able to inpire high performance by his her leadership style and manage and lead the changes effectively
Potential successors are identified and developed for key roles.
PnC Policies and legal matters
Regularly track the legal changes including Labor Code and related laws (Insurance, PIT etc.) to propose appropriate revision for the HR policy for National Staff/ Micro Finance Branches and expatriate staff.
Focal person to get legal advice from the lawyers and support the team in handling employee relations cases in compliance with the law.
Support PnC Director in deploying innovative ways and resources to attract committed and competent candidates, develop bench strength and retain committed talents.
KNOWLEDGE, SKILLS, ABILITIES:
- Degree in Human Resource Management
Knowledge & Skills
Good knowledge and understanding of HR functions such as recruitment, employee employment/relations, performance management, employee engagement, learning and development, etc.
Thorough understanding of Vietnamese labour law and practices
Good understanding about humanitarian industry, WVV’s operation and its programs.
Ability to champion the cause and concerns of the employees without compromising the values and resources of the organization.
Ability and skills to support the development of staff and leaders to meet and exceed the competencies required to achieve organizational goals and objectives.
Good interpersonal skills.
Good written and spoken communications skills in English and Vietnamese.
Well-organized work style including sound process management skills.
Demonstrated judgment and discernment skills, maturity and the ability to maintain strict confidentiality of staff and organizational records.
Ability to coach, mentor and manage staff’s performance
Willing to support the philosophy, purpose and values of WV in its work with the poor in Vietnam.
World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.
Our contact details are:
People and Culture Department – Ms. Nguyen Thi Thanh Hang
World Vision International - Vietnam
Address: No. 988 Ngo Quyen street, Son Tra District, Danang.
Tel: 0236. 3828 459 (Ext:21)
We give equal opportunity to every candidate, regardless of religion, race and gender.
A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.