WORK CONTEXT / BACKGROUND:
World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY18) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 440 staff, of which more than 99% are Vietnamese nationals.
In FY18, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North (Hung Yen, Hoa Binh, Hai Phong and Dien Bien), Yen Bai – Tuyen Quang, Thanh Hoa, Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). Usually, WVV’s APs focus within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Private Non Sponsorship (PNS) and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.
WVV has a representative office in Hanoi, which is the work-base of about 60 staff. The Administration Unit also provides support to WVV staff across the country.
Starting from FY14 WVV is mandated to implement the Strategic Sourcing Project, which is led by the Administration Unit. The Unit facilitates the procurement of ministry materials as required by the ADPs/projects as well as the representative office in Hanoi.
PURPOSE OF POSITION:
To lead, manage and coordinate administrative and procurement functions under the leadership the Director - Finance and Support Services to ensure that the Office Administration runs effectively and the Strategic Sourcing including the Procurement Management is cost effective.
ROLE DIMENSION/ DESCRIPTION
END RESULTS EXPECTED
Monitoring measures are developed and applied regularly to ensure the administrative quality.
The Office services are managed effectively and efficiently.
The ad-hoc issues are timely and properly handled
Logistic arrangements for visitors’ trips are professionally managed and their stay is comfortable
The sourcing strategy and Action Plan are developed and contextualized for WVV
The National Procurement Committee is functioned effectively and efficiently
Procurement plans are developed and implemented with high quality and in a timely manner
Procurement budgets are closely monitored to facilitate ADPs’ disbursement.
A highly qualified pool of supplier is identified and contracted.
High quality goods and services are provided to ADPs/projects at favorable rates and in a timely manner
The implementation of the framework contracts is closely monitored to ensure suppliers’ and ADPs’ compliance
The suppliers’ offers and quotations are obtained with the best rate and fit with the ADPs/projects’ requirements.
The ProVision is launched smoothly for improved procurement processes, increased saving and spend through framework contract
The quality reports are prepared and submitted as required.
Knowledge, Skills, Abilities:
(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)
- A Bachelor degree.
Knowledge & Skills
The position has to frequently deal with service providers and suppliers therefore the position holder needs to have a very high level of honesty.
Achieving quality results and service
Practicing accountability and integrity
Communicating information effectively
Demonstrating Christ-centre life and work
Learning for growth and development
Maintaining work/life balance and effectiveness
Thinking clearly, deeply and broadly
Understanding the Humanitarian Industry
Understanding World Vision’s mission and operations
Practicing innovation and creativity
Building collaborative relationships
Practicing gender and cultural diversity
Influencing individuals and groups
World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.