Administrative Assistant

18333-14N00082
Lusaka
28-Feb-21
International Role - No - Only National applicants will be considered.
2+ Years

JOB OPPORTUNITY

World Vision Zambia (WVZ) Limited is a faith-based Organization dealing with Relief aid, Development, and Advocacy dedicated to working with children, families, and communities to overcome poverty and injustice. WVZ is part of World Vision International and serves all people regardless of religion, race, tribe, or gender. We are currently working on 38 large-scale programs in over 30 districts in Zambia.

Position: Administrative Assistant

Reporting to: Integrated Programmes Director

Location: Lusaka, Zambia

Purpose of the Position

The incumbent will be responsible for Provides office and administrative support to the IPD. This role is vital for the smooth-running of the directorate.

Major Responsibilities:

  1. Administration Support

  • Ensure adequate flow of information and effective communication on all activities/ events relevant to the Integrated Programmes Directorate

  • Create and maintain appointments, workshops and other relevant tasks for the IPD department. Screen, respond to or re-route correspondences and inquiries.

  • In collaboration with relevant administrative assistants or department heads, consolidate meetings, trainings and workshops calendars as well as coordinate implementation of calendar events.

  • Manage travel and logistics calendar for Integrated Programme Director’s travels, meetings in the office, boardroom, workshops booking

  1. Financial and Procurement

  • Prepare and monitor consolidated budgets for the Integrated Programmes Directorate (IPD)

  • Share and monitor Annual Budget planning calendar for Area Programmes in conjunction with Operations and Partnership Managers.

  • Ensure that general office supplies and requisitions for IPD are processed and prepared in accordance with procedures and standards

Qualifications: Education/Knowledge/Technical Skills and Experience:

  • Degree in Business Administration/Management or Any social science related

  • Internship in Development related NGO is added advantage

  • Excellent Organizational Skills and Interpersonal Skills

  • Can work under pressure

  • Ability to work in a cross-cultural environment, and must be a mature Christian.

NOTE:

“World Vision Zambia is committed to the protection of children and adult beneficiaries from all forms of abuse and sexual exploitation. All employment is conditional upon the successful completion of all applicable background checks, including criminal record checks”.

Applications will close by 26 February 2021. Only those who meet the requirements will be contacted.

Women are strongly encouraged to apply; ONLY shortlisted candidates will be contacted!