World Vision International

Assistant Accountant

Job Description

POSITION: ASSISTANT ACCOUNTANT

LOCATION: CHIKOMENI AREA PROGRAMME - LUNDAZI DISTRICT

PURPOSE

To Contribute to improved and sustained well-being of children by; (a) Assist the Program Accountant in Supporting the effective decision-making and financial sustainability of the program through being a business partner, internally (to the Programme/Project Team) and externally (to local partners and collaborations); (b)Assist the Program Accountant in ensuring stewardship, accountability and transparency at all levels through the active resourcing and empowerment of the organization and partners; (c) Strengthening community financial management capacity; (d) Participate in financial planning and (e) assist in minimizing risk exposure to the organization and the partner’s operations.

Planning and Budgeting

  • Assist Programme Accountant to ensure project planning and budgeting work schedule to meet the requirements/deadlines by the National Office and other relevant stakeholders.

  • Support Programme Accountant & programme/ project team to ensure programme/project budgets are clear and aligned with project goals and outcomes, by giving due consideration to WVI Finance Policies and donor regulations.

Accounting

  • Prepare and process bank deposits/withdrawals and petty cash payments

  • Prepare vouchers, process invoices for payment.

  • Post transactions to general ledger/voucher interface.

  • Track staff advance, other balance sheet accounts, reconcile and clear on a monthly basis.

  • Review employee expense reports and code appropriately

  • File accounting related documents for easy retrieval.

  • Verify the fund transfer (if financial partnering involved) to partners and documentation as per agreements; and review and amend (if necessary) financial information provided by partners for consolidation in WV.

  • Ensure timeliness, completeness and accuracy in all accounting documents.

  • Supervise the ware house record keeping and asset maintenance

  • Update fixed asset registration, tagging, reconciliation and reporting

Reporting and Compliance

  • Assist programme/project team in preparing budget vs. actual variance explanations report.

  • Contribute to the development of financial monitoring system, analyzing and sharing financial reports/ information.

  • Identify key donor requirements and communicate to programme/project team.

  • Support compliance with key Finance requirements (monthly field financial report (FFR), completed Labour Distribution Report (LDRs) by all Area Programme (AP) staff, monthly reconciliations (fixed assets and balance sheet accounts)

  • Perform monitoring on partners’ financial and accounting operations as per agreements, local government, WV requirements and donor regulations; review and analyze partners’ financial reports; and assist necessary amendments on partners’ financial reports.

Risk Management and Internal Controls

  • Support adherence to proper internal control system by programme/project team.

  • Promote and practice transparency and integrity for good stewardship of resources.

  • Communicate to appropriate people potential risk observed in the program implementation.

  • Assist Programme Accountant to take corrective actions/measures on audit recommendations and regularly monitor progress, in partnership with NO and partner finance departments.

  • Assist partners to identify areas for improvements on internal control systems to carry out the activities as per agreements; and support to develop internal control system/manual as required.

Staff Capacity Building

  • Assist Program Accountant in conducting orientation on finance policies and procedures to newly hired staff

Partner Capacity Building

  • Assist the Program Accountant in financial training and mentorship with Partners

Qualifications/Education/Knowledge/Technical Skills and Experience

  • Diploma in Accounts; ZICA membership required, ACCA/CIMA level 2 or equivalent a plus

  • Solid Knowledge of accounting principles, financial systems, budget/cash – flow monitoring and internal accounting controls

  • At least 1 year experience in finance, accounting/bookkeeping activities, auditing, business administration or related field.

  • Computer literate in Ms Word, Excel, PowerPoint

  • Capacity to function well in a team and contribute effectively to team efforts.

  • Knowledge of and work experience with government grant regulations and financial reporting requirements preferred

Competencies/Attributes:

  • Good understanding of local partnering

  • Experience and proficiency on financial software and reporting systems

  • Self-guided, strong organizational and planning skills; ability to work independently and under pressure

  • Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multiethnic environment while showing sensitivity and respect for diversity.

  • Proficiency in Microsoft Office programs including Excel and Word

  • Good written, oral communication and facilitation skills

  • Able to work on a cross-cultural environment with a multi-national staff.

Working Environment / Conditions:

  • Work environment: Office-based 60% : field 40%

  • Travel: international as required.