Position: Assistant Accountant
Location: Chipapa Area Programme – Chilanga (1) and Chikomeni Area Programme- Lundazi (1)
Purpose of the Position
To Contribute to improved and sustained well-being of children by; (a) Assist the Program Accountant in Supporting the effective decision-making and financial sustainability of the program through being a business partner, internally (to the Programme/Project Team) and externally (to local partners and collaborations); (b)Assist the Program Accountant in ensuring stewardship, accountability and transparency at all levels through the active resourcing and empowerment of the organization and partners; (c) Strengthening community financial management capacity; (d) Participate in financial planning and (e) assist in minimizing risk exposure to the organization and the partner’s operations.
Planning and Budgeting
Assist Programme Accountant to ensure project planning and budgeting work schedule to meet the requirements/deadlines by the NO and other relevant stakeholders.
Support Programme Accountant & programme/ project team to ensure programme/project budgets are clear and aligned with project goals and outcomes, by giving due consideration to WVI Finance Policies and donor regulations.
Prepare and process bank deposits/withdrawals and petty cash payments
Preparevouchers, process invoices for payment.
Post transactions to general ledger/voucher interface.
Track staff advance, other balance sheet accounts, reconcile and clear on a monthly basis.
Review employee expense reports and code appropriately
File accounting related documents for easy retrieval.
(if financial partnering involved)Verify the fund transfer to partners and documentation as per agreements; and review and amend (if necessary) financial information provided by partnersfor consolidation in WV.
Ensure timeliness, completeness and accuracy in all accounting documents.
Supervise the ware house record keeping and asset maintenance
Update fixed asset registration, tagging, reconciliation and reporting
Reporting and Compliance
Assist programme/project team in preparing budget vs. actual variance explanations report.
Contribute to the development of financial monitoring system, analyzing and sharing financial reports/ information.
Identify key donor requirements and communicate to programme/project team.
Support compliance with key Finance requirements (monthly FFR report, completed LDRs by all ADP staff, monthly reconciliations (fixed assets and balance sheet accounts), etc).
(If financial partnering involved) Perform monitoring on partners’ financial and accounting operations as per agreements, local government, WV requirements and donor regulations; review and analyze partners’ financial reports; and assist necessary amendments on partners’ financial reports.
Risk Management and Internal Controls
Support adherence to proper internal control system by programme/project team.
Promote and practice transparency and integrity for good stewardship of resources.
Communicate to appropriate people potential risk observed in the program implementation.
Assist Programme Accountant to take corrective actions/measures on audit recommendations and regularly monitor progress, in partnership with NO and partner finance departments.
(If financial partnering involved) Assist partners to identify areas for improvements on internal control systems to carry out the activities as per agreements; and support to develop internal control system/manual as required.
Staff Capacity Building
Assist Program Accountant in conducting orientation on finance policies and procedures to newly hired staff
Partner Capacity Building
Assist the Program Accountant in financial training and mentorship with Partners
Good understanding of local partnering
Basic understanding of VFI/MFI/MED
Experience and proficiency on financial software and reporting systems
Self-guided, strong organizational and planning skills; ability to work independently and under pressure
Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multiethnic environment while showing sensitivity and respect fordiversity.
Proficiency in Microsoft Office programs including Excel and Word
Good written, oral communication and facilitation skills
Able to work on a cross-cultural environment with a multi-national staff.
Qualifications: Education/Knowledge/Technical Skills and Experience
Diploma in Accounts; ZICA membership required, ACCA/CIMA level 2 or equivalent a plus
Solid Knowledge of accounting principles, financial systems, budget/cash – flow monitoring and internal accounting controls
At least 1 year experience in finance, accounting/bookkeeping activities, auditing, business administration or related field.
Computer literate in Ms Word, Excel, PowerPoint
Capacity to function well in a team and contribute effectively to team efforts.
Knowledge of and work experience with government grant regulations and financial reporting requirements preferred
Working Environment / Conditions:
Work environment: Office-based 60% : field 40%
Travel: international as required.
“World Vision Zambia is committed to the protection of children and adult beneficiaries from all forms of abuse and sexual exploitation. All employment is conditional upon the successful completion of all applicable background checks, including criminal record checks".
Women are strongly encouraged to apply, ONLY shortlisted candidates will be contacted!