World Vision International

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Supply Chain Management Officer

Job Description

Position: Supply Chain Management Officer

Location: National Office

Purpose of the position: To assist in the development of the Directorate’s procurement strategy in accordance with World Vision Zambia Strategy and to take an active lead in the introduction, development and implementation of procurement plans. Appropriately and accurately perform and leverage market analysis to support Supply Chain Management decisions on buying methods. Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.

Major Responsibilities

Identification of business needs from Programme Operations

  • Participate in project designing

  • Participate in strategic planning to ensure that SCM is utilized by WVZ early enough to allow professional input during planning stage

  • Provide pricing information based actual purchases and price projections during budgeting process

Consolidation of Procurement Plans

  • Proactively manage procurement plans and implementation plan to initiate strategic sourcing activities by utilizing strategic sourcing methodology in timely manner.

  • Promote integration of procurement activities across World Vision Zambia

Monitoring of vendor performance

  • Develop supplier key performance indicators

  • Continuously monitor and evaluate suppliers to ensure the desired level of contractual performance is achieved

  • Measure and report on the performance of suppliers

Market Analysis

  • Continuously review the supply market to assess which suppliers can meet our needs

  • Collect and analyse market and internal data

  • Collect and analyse category and spend data

  • Contribute to the development and implementation of sourcing strategies

  • Support supplier selection activities including qualitative and quantitative analysis, selection criteria, long and short lists

  • Provide historical spend, utilization and compliance data to strategic sourcing initiatives, as needed

Contract Review

  • To ensure that value for money is demonstrated on contracts ensuring that all contracts deliver the most cost effective solution.

  • To ensure that construction contracts are awarded to competent contractors in accordance with the National Construction Council’s Guidelines and that the Council’s rules of engagement are strictly adhered to.

  • To ensure that tender and contract documentation is compliant with WV Global Supply Chain Management Procurement Reference, Policy and Process Manual.

  • Ensure that contractual conditions and performance indicators are understood by suppliers and requestors

  • Identify potential contract improvement opportunities

Payments

  • To ensures that payment recommendations are made in accordance with the terms of the contract and WVI field financial manual

  • Ensure timely submission of payments to Finance

Standardization

  • Develop and create standardized contracts with suppliers and promote standardization of procurement activities across World Vision Zambia.

  • Lead the standardization of product categories to rationalize the number of items purchased

Qualifications, skills, knowledge and experience

  • Degree in Business Administration, Social Science, Procurement/CIPS or similar degree

  • Professional Qualification preferred, CIPS

  • At least 3-5years experience in supply chain contract management, purchasing and procurement

  • Knowledge of the 7-Step Sourcing Process

  • Negotiation experience

  • Contract Management experience

  • Basic knowledge of local legal positions for contracts

  • Ability to analyse and report on Supply Chain Management and financial metrics

  • Understanding of market analysis, supplier evaluation, total cost of ownership analysis, category strategy development & implementation.

  • Good communication skills

  • Technical skills in computing and using standard software (Excel, Word, PowerPoint, Access and Internet)

  • Proven problem analysis and decision making skills

  • Good skills in English and regional used language(s)

  • Customer focused

  • Ability to think creatively and develop innovative strategies.

  • Ability to work at senior level and contribute proactively and positively in a team environment

  • Demonstrates Christ-centred life and work

  • Understands and is committed to WV’s vision, mission and core values

Work Environment

  • Travel: 20% Domestic/international travel is required.

  • Field: 80% Office

  • On call: 100%