Position: Supply Chain Management Officer
Location: National Office
Purpose of the position: To assist in the development of the Directorate’s procurement strategy in accordance with World Vision Zambia Strategy and to take an active lead in the introduction, development and implementation of procurement plans. Appropriately and accurately perform and leverage market analysis to support Supply Chain Management decisions on buying methods. Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.
Identification of business needs from Programme Operations
Participate in project designing
Participate in strategic planning to ensure that SCM is utilized by WVZ early enough to allow professional input during planning stage
Provide pricing information based actual purchases and price projections during budgeting process
Consolidation of Procurement Plans
Proactively manage procurement plans and implementation plan to initiate strategic sourcing activities by utilizing strategic sourcing methodology in timely manner.
Promote integration of procurement activities across World Vision Zambia
Monitoring of vendor performance
Develop supplier key performance indicators
Continuously monitor and evaluate suppliers to ensure the desired level of contractual performance is achieved
Measure and report on the performance of suppliers
Continuously review the supply market to assess which suppliers can meet our needs
Collect and analyse market and internal data
Collect and analyse category and spend data
Contribute to the development and implementation of sourcing strategies
Support supplier selection activities including qualitative and quantitative analysis, selection criteria, long and short lists
Provide historical spend, utilization and compliance data to strategic sourcing initiatives, as needed
To ensure that value for money is demonstrated on contracts ensuring that all contracts deliver the most cost effective solution.
To ensure that construction contracts are awarded to competent contractors in accordance with the National Construction Council’s Guidelines and that the Council’s rules of engagement are strictly adhered to.
To ensure that tender and contract documentation is compliant with WV Global Supply Chain Management Procurement Reference, Policy and Process Manual.
Ensure that contractual conditions and performance indicators are understood by suppliers and requestors
Identify potential contract improvement opportunities
To ensures that payment recommendations are made in accordance with the terms of the contract and WVI field financial manual
Ensure timely submission of payments to Finance
Develop and create standardized contracts with suppliers and promote standardization of procurement activities across World Vision Zambia.
Lead the standardization of product categories to rationalize the number of items purchased
Qualifications, skills, knowledge and experience
Degree in Business Administration, Social Science, Procurement/CIPS or similar degree
Professional Qualification preferred, CIPS
At least 3-5years experience in supply chain contract management, purchasing and procurement
Knowledge of the 7-Step Sourcing Process
Contract Management experience
Basic knowledge of local legal positions for contracts
Ability to analyse and report on Supply Chain Management and financial metrics
Understanding of market analysis, supplier evaluation, total cost of ownership analysis, category strategy development & implementation.
Good communication skills
Technical skills in computing and using standard software (Excel, Word, PowerPoint, Access and Internet)
Proven problem analysis and decision making skills
Good skills in English and regional used language(s)
Ability to think creatively and develop innovative strategies.
Ability to work at senior level and contribute proactively and positively in a team environment
Demonstrates Christ-centred life and work
Understands and is committed to WV’s vision, mission and core values
Travel: 20% Domestic/international travel is required.
Field: 80% Office
On call: 100%