Finance and Administrative Assistant
Procurement/requisition of stationery and other office material.
Maintaining the departmental and the Project Coordinator’s files, ensuring the confidentiality and security of documents.
Maintaining and accounting for petty cash.
Assist in the logistics needs of all staff pertaining to all travel and accommodation.
Prepare departmental budgets and Labor Distribution Reports and Attendance Registers on a monthly basis.
Receive and screen telephone calls for the staff, ensuring that messages are passed on to the correct staff.
Stationery inventory control for the department.
Prepare payment requests for the department’s expenses for submission to the bookkeeper and making follow up on payment requests and ensure that cheques are delivered to the suppliers.
Organise for department’s meetings and taking minutes for staff meetings.
Knowledge and Skills:
A Diploma in Secretarial, Finance or Accounting
At least 2 years’ experience in an NGO Finance and administration position.
Knowledge and experience in computers especially Microsoft word, Excel, Spread sheet software, Lotus Notes.
Knowledge of database management.