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Finance and Admin Assistant

International Role - No - Only National applicants will be considered.
Less Than 1 Year

Finance and Administrative Assistant

Major Accountabilities/Responsibilities:

  • Procurement/requisition of stationery and other office material.

  • Maintaining the departmental and the Project Coordinator’s files, ensuring the confidentiality and security of documents.

  • Maintaining and accounting for petty cash.

  • Assist in the logistics needs of all staff pertaining to all travel and accommodation.

  • Prepare departmental budgets and Labor Distribution Reports and Attendance Registers on a monthly basis.

  • Receive and screen telephone calls for the staff, ensuring that messages are passed on to the correct staff.

  • Stationery inventory control for the department.

  • Prepare payment requests for the department’s expenses for submission to the bookkeeper and making follow up on payment requests and ensure that cheques are delivered to the suppliers.

  • Organise for department’s meetings and taking minutes for staff meetings.

  • Asset administration.

Knowledge and Skills:

  • A Diploma in Secretarial, Finance or Accounting

  • At least 2 years’ experience in an NGO Finance and administration position.

  • Knowledge and experience in computers especially Microsoft word, Excel, Spread sheet software, Lotus Notes.

  • Knowledge of database management.