World Vision International

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Deputy Chief of Party - ENSURE

Job Description

POSITION: DEPUTY CHIEF OF PARTY (DCOP)

This is a one year contract up to 30th June 2018. The extension of the contract is subject to approval of a 2 years extension for the program which is still under discussion with the donor.

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PURPOSE OF THE POSITION:

The Deputy Chief of Party (DCOP) works with WV’s existing national office in Zimbabwe and supports the Chief of Party (COP) in all aspects of program management and in the absence of the COP, assumes overall responsibility for the program. The DCOP will serve as a senior team leader of the Zimbabwe DFAP staff and provides strategic vision for the agriculture, food assistance and other key components of the program. The DCOP supports the COP in the overall management of this 5-year Development Food Aid Programme. The DCOP has a keen understanding of the unique political in-country dynamics and will work carefully and collaboratively with the various political entities. The DCOP should have a holistic understanding of international development, including FFP priorities and emerging trends and should embrace the shared USG/WV vision for the project and effectively manage available financial and human resources to make that vision a reality.

MAJOR RESPONSIBILITIES:

The DCOP will assist the COP in leading a professional team of Technical Managers/Advisors and Provincial Program Managers of the Implementing Partners in the accomplishment of the programmestrategic objectives and intermediate results, in a complex implementation context. S/he must have a broad vision/strategy linked with a sound ability to get things done amid the constraints of the Zimbabwean context. The DCOP will support the COP in the overall responsibility for managing programmeactivity planning and implementation, programmepersonnel and sub-grantee(s) and sub-contractor(s) in-country, monitoring & evaluation (M&E) efforts, commodities (includingdirect distribution logistics), and finance. S/he is also responsible for ensuring the security, feasibility, and sustainability of the programmeunder his/her supervision. Considering an extension of the program for 2 years beyond the original end date of June 2018, of the programme, the DCOP will spearhead the re-focus of the program from being primarily focused on a number of hardware based interventions, including food aid, to that of facilitation/brokerage and capacity building of the beneficiary groups to ensure sustainability of project activities.

Duties and Responsibilities

  1. In collaboration with the COP, direct and oversee the programme, ensuring that all programmestrategic objectives are met through proper detailed component planning, staffing, and results-driven implementation.

  2. Establish leadership and personal credibility and implement and maintain clearly understood chain of authority and accountability.

  3. Identify and promote clear communications on issues of budget management and programmatic activities, compliance, project operations and documentation.

  4. Coordinate with other WV and/or USAID-funded in-country programmes and partners to ensure enhanced integration and synergies.

  5. Assist the COP in organizing and directing the work of programmestaff and short-term advisors. Provide supervision, training and performance appraisals.

  6. Support the COP in the overall responsibility of commodity management of the programme.

  7. Evaluate programmeperformance and determine management plan needed to improve goal achievement by participating and conducting agricultural and health surveys, operations research studies, and rapid appraisals.

  8. Establish and maintain effective project communication systems and knowledge management, including reporting, assessment, and evaluation. Submit to WVUS timely, accurate, and professional programmereports, including lessons learned and best practices, which meet donor requirements and WV standards.

  9. Develop and maintain an adequate human resource plan consistent with WV policies, donor requirements (such as A-110, A-122, A-133, 22 CFR 211, etc.) and local laws. Ensure and invest in proper technical capacity of the programme staff to manage complex USG funded projects.

  10. Coordinate and oversee hiring process for programme management level staff.

  11. Manage programme budget within approved spending levels and ensure accurate and timely financial reports to donors and WVUS IPG headquarters staff.

  12. Ensure programme expenses are reasonable, allocable, and allowable and spent in accordance with donor rules and regulations to ensure clean OMB A-133 audits.

  13. Oversee property and equipment acquisition, disposition, and management in compliance with WV internal and donor requirements.

  14. In the absence of the COP, represent the programme to USAID, GoZ, UN and other appropriate bodies.

  15. Carry out additional responsibilities and projects as assigned, including administrative and planning functions.

  16. Identify opportunities for synergy and ensure integration across programmesectors, with other World Vision Zimbabwe programmes and/or with other service providers tomaximiseimpact for beneficiary households and communities.

  17. Ensure strong integration of gender, do no harm, and accountability to communities (as defined by the World Vision Humanitarian Accountability Partnership), including greater participation of community stakeholders across all sectors, regular communication to communities, and systematic collection of complaints and feedback.

EDUCATION AND EXPERIENCE:

  • Bachelor’s degree in Agriculture, Health, Nutrition, Business, or another field directly related to the programmefocus above preferred.

  • A minimum of four years’ experience, preferably in administering USAID and/or Food for Peace programmes with at least two years’ experience overseeing USG food aid programmes (Title II or USDA).

  • Bachelor’s degree with commensurate work experience and knowledge.

  • A Master’s degree would be an added advantage.

  • Ideal candidates should have an additional expertise (two years or more) in one or more of the following areas: Zimbabwe’s food security programming, grants/compliance, food commodities/logistics, disaster risk management, and/or gender.

  • Experience as a DCOP or senior leader/expert advisor also required. Proven ability to manage technical assistance teams is necessary. Knowledge of and familiarity with U.S. Government international assistance programmerequirements, preferably USAID and/or other bilateral funding agencies is a must.

  • Proven ability in the management of large integrated programmes in developing countries; familiarity with USG programmes, understanding of USAID regulations governing such programmes; ability to integrate teams of professionals around common goals; demonstrated accomplishment in collaboration and negotiations with host-country professionals, government ministries and with donor agencies in country; leadership of large and diverse teams; diplomacy, strong presentation skills, speaking and writing. The successful candidate will have strong skills in financial and personnel management.

  • Experience managing USG complex contracts and agreements required.

  • Diplomacy, strong presentation skills, speaking and writing.

  • Management operational and administration experience expertise.

  • Speaking and writing fluency in English

  • This job requires a criminal background check

Working Environment / Conditions:

Standard office environment. Position based in Mutare with frequent travel to Harare and extensive in-country travel required; must be willing to travel and work for periods of time to field project sites, including rural sites with few amenities.