World Vision International

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Program Manager

Job Description

Title

PROGRAM MANAGER

Reporting To

DEPUTY CHIEF OF PARTY

Department

ENSURE DFAP

Location

MUTARE

PURPOSE OF POSITION

WV acquired a 5-year grant, multi-million Development Food Assistance Program (formerly Multi-Year Assistance Program or “MYAP”) in Zimbabwe. The programme is focused on food security, nutrition, and market-based agriculture and livelihoods interventions in two provinces (Masvingo and Manicaland) of Zimbabwe. The Program Manager is responsible for operations, administration and human resources management of all staff in the 3 districts of Manicaland where World Vision is operating. S/he reports to the programme’s Deputy Chief of Party.

MAJOR RESPONSIBILITIES

Percentages

KEY RESULT AREAS AND RELATED ACTIVITIES

End Results Expected

OVERALL PROJECT MANAGEMENT FUNCTION

  • Coordinates reviews and consolidates project team members Individual Operating Plans.

Technical support provided to all programme key processes

  • Provides input into programme design and development processes

  • Represents WV at Provincial meetings and provides feedback to the DCOP through meetings and reports

  • Working with M&E, consolidates monthly and quarterly reports from the districts for submission to the DCOP

PROJECT PLANNING

  • Reviews and analyses project PREP documents such as proposals, results framework, budget, DIP and other approved project documents

Activities implemented and impact monitored

  • Develops, reviews and updates project implementation plan (including project staffing, procurement, financial and vehicle use and other resources) and submits to the DCOP

  • Provides input into the consortium level planning as required (monthly, quarterly, and annually)

PROJECT IMPLEMENTATION

  • Leads internal project start up processes and activities

Activities implemented and impact monitored

  • Provides input into consortia led start-up activities with staff and stakeholders such as partners, Government, communities

  • Oversees the implementation of the districts project work plan

  • Provides oversight and technical assistance to district project staff and implementing partners as per approved work plan

  • Coordinates staff inputs to the Consortia M&E and Technical Working Groups

  • Manages project material, assets, equipment, from project inception and closure

  • Oversees the development of distribution plans and ensures that commodities and project materials are distributed per plan

  • Prepares and implements project close out plan and monitors compliance with internal guidelines and donor contractual guidelines

STAKEHOLDER COORDINATION

  • Serves as the focal point for WV’s operational and contractual responsibilities and coordinates with the SO Technical Leads

Collaborated relations and conducive operating environment

  • Ensures engagement of external stakeholders in WV’s ENSURE districts of operation through the District Coordinators

  • Provides support to consortia led processes that engage external Stakeholders including:

  • Conducting sensitization and review meetings

  • Organizing and hosting field visits

  • Sharing activity plans

  • Preparing and sharing stakeholder reports

  • Coordinates, through the District Coordinators, all consortia partner activities in the WV geographic areas of operation

PROJECT REPORTING

  • Receives project information from the District Coordinators and prepares project reports in compliance with donor and internal requirements

Quality reports, outputs and outcomes

  • Reviews and inputs into the consortia led consolidated donor report

  • Working with M&E in checking for accuracy and consistency of the district information on the database.

MANAGEMENT OF STAFF

  • Develops staff on overall project objectives, implementation strategy, reporting systems and internal controls

Motivated staff with ability to deliver and meet project goals

  • Carries out ongoing evaluation of staff, identifies performance strengths and deficiencies, and arranges for necessary action (for example further on the job training);

  • Monitors the overall welfare of staff (such as sickness, death of family, workload balance), and takes the appropriate action for immediate assistance

  • Approves, or signs off and monitors (as applicable) leave, and requisition requests

  • Identifies disciplinary problems or issues among staff, and through the Human Resources Department, arranges for the necessary disciplinary action.

  • Handles grievances from project staff

FINANCIAL CONTROL & BUDGET

  • In collaboration with Grant Accountant, prepares monthly and quarterly forecasts and implements project activities in line with budget

Financial resources effectively used and transactions are compliant with WV and donor policies and procedures

  • Reviews project expenditure reports on a monthly basis and donor reports monthly and quarterly and provides feedback to Finance

  • Discusses performance against the budget with the DCOP and SO Leads and the Project Accountant and takes corrective action

  • Approves project expenditure in line with budget and approval limits in compliance with donor requirements and internal policies

KNOWLEDGE, SKILLS AND ABILITIES

Minimum Education, Training and Experience Requirements to Qualify for the Position:

  1. Requires a Bachelor’s Degree (Masters will be preferred) in agricultural economics, Business / Agribusiness, agronomy, development studies, or related field.

  2. A minimum of five years of experience in agribusiness, development work, agricultural development or economic development is required

3.  Ability to supervise field staff and work collaboratively with national and local government officials is necessary. Demonstrated ability to work cross-sectorally.  

4. Representation of the organization to the donor community. Taking donor to sites and sharing project documentation, success stories and progress reports.

5.   Ability to represent organization and programme on technical matters to host-country professionals, ministries, and donor colleagues. Diplomacy and strong presentation skills, speaking and writing are required        

List additional work experience required as a minimum qualification for this position.

.

  • Prefer candidate with strong experience in relief and development, Health, Nutrition and Agriculture

  • Proven experience with integration of gender and environment into agriculture-led economic programming required.

  • Progressive management experience required, preferably in USG grant-funded projects or programs. Ideal candidates would have experience with Title II or USDA programmes

Preferred Skills, Knowledge and Experience:

List academic, technical skills or other knowledge preferred for this position.

1. Experience with Title II or USDA programmes, preferably Multi-Year Assistance Programmes, MYAPs.