Position Title: Finance and Administrative Assistant (1)
World Vision seeks to recruit a qualified Finance and Administrative Assistant for an anticipated livestock value chain project in Zimbabwe. World Vision and its partners will support the development of a strong, competitive Beef Value Chain (BVC) that promotes enhanced trade, employment creation, food security and inclusive green economic growth; as well as improving the enabling environment for a sustainable and inclusive BVC in Zimbabwe.
Purpose of the Position:
To provide wide range of finance & administrative support services for the Project, develop and maintain efficient office systems and procedures.
Major Accountabilities/ Responsibilities:
Responsible for procurement/requisition of stationery and other office material.
Maintain the departmental files, ensuring the confidentiality and security of documents.
Provide typing, photocopying, filling and other secretarial support needs for the department.
Prepare departmental budgets and Labor Distribution Reports and Attendance Registers on a monthly basis.
Maintain and accounting for petty cash.
Stationery inventory control for the department.
Prepare payment requests for the department’s expenses for submission to the Grant Accountant and making follow up on payment requests and ensure that cheques are delivered to suppliers.
Organise for department’s meetings and taking minutes for staff meetings.
Assist in the logistics needs of all staff pertaining to all travel.
Knowledge and Skills:
Diploma in Accounting, Secretarial Studies, Office Administration or Equivalent.
2 years relevant experience.
Good typing skills and speed.
Knowledge and experience in computers especially Microsoft word, Excel, Spreadsheet software, Lotus Notes.
Knowledge of database management.
Ability to handle confidential matters and a high degree of professional integrity.
Ability to achieve pre-defined results and outcomes using ethical, best practice methods.
Ability to complete tasks in a timely, cost effective way.
NB: Shortlisting will be done as applications are received. Only shortlisted candidates will be contacted.
Female applicants are encouraged to apply.