Finance and Administration Assistant
Title: Finance and Administration Assistant
Report To: District Coordinator
Purpose of the Position:
To provide wide range of administrative support services, develop and maintain efficient office systems and procedures.
Responsible for procurement/requisition of stationery and other office material.
Maintain the departmental and the District Coordinator’s files, ensuring the confidentiality and security of documents.
Provide typing, photocopying, filling and other secretarial support needs for the department.
Prepare departmental budgets and Labor Distribution Reports and Attendance Registers on a monthly basis.
Maintain and accounting for petty cash.
Receive and screen telephone calls for the staff, ensuring that messages are passed on to the correct staff.
Stationery inventory control for the department.
Prepare payment requests for the department’s expenses for submission to the Finance Officer and making follow up on payment requests and ensure that cheques are delivered to suppliers.
Organise for department’s meetings and taking minutes for staff meetings.
Assist in the logistics needs of all staff pertaining to all travel.
Qualifications and Skills:
Diploma in Accounting or Equivalent
Knowledge in SUN Systems
1 year experience
Good typing skills and speed.
Knowledge and experience in computers especially Microsoft word, Excel, Spreadsheet software, Lotus Notes.
Knowledge of database management.
Ability to handle confidential matters and a high degree of professional integrity.
Ability to prioritise many demands without losing focus.
Ability to achieve pre-defined results and outcomes using ethical, best practice methods.
Ability to complete tasks in a timely, cost effective way.