Grant Accountant- IGATE Project
Purpose of the Position:
To perform grant accounting and budgetary functions for assigned Grants and ensure that there is conformity with World Vision International reporting requirements and the stringent compliance standards established by each donor or government or regulatory agency to minimize incidences of any disallowed costs and/or significant expenditure variances.
Financial Planning and Management
Work with program managers and officers to come up with grant budgets that support program designs, and are in line with the WVZ budgeting guidelines, specific donor guidelines and formats and Support office recommendations.
Translate donor budget formats to LEAP budget format (or any future standard budget that WVI may recommend), and post the full budget into the planned budgets screen of Sunsystems for donor reporting purposes.
Communicate with relevant Support Offices on PBAS commitments and, as soon as possible, advise the Regional Finance Manager of any challenges in getting the commitments on PBAS for his/her support and follow up.
Analyse PBAS commitments and prorate them against the grant life budgets for uploading into the PBAS budgets screen of Sunsystems for WVI internal reporting and cashflow management purposes.
Design and implement a spending tracking system to make sure all expenses are within budget before signing any requisition.
Analyse and ensure for clearance, any balance sheet items (for example, employee150 accounts, sub grantee accounts, amounts in accruals account, prepayments/deposits and any program receivables) that relate to the assigned grants.
Review coding on vouchers (journals and payments vouchers) for valid account, cost center, donor combinations, recommend necessary adjustments to the originator.
Design specific donor reports in Vision Executive, and produce timely and accurate financial reports that meet the various donor reporting specifications; interpret the report to program managers, officers and other internal stakeholders.
Share the reports after internal reviews, with the relevant Support Offices and/or donors, depending on the grant funding structure, and attend to any queries from SOs and/or donors on the report.
Analyze and reconcile the donor reports, the Sunsystems ledger and other WVZ internal reports, and address any variances on a monthly basis.
Ensure report is uploaded in FMS, and costs are analyzed to avoid overspending in each Cost Category.
Analyze consolidated Consortium Financial Report, and ensure it meets Fund Manager Requirements.
Donor Compliance Management
Advise the Regional Finance Manager, Consortium Leader and Program managers, officers and key stakeholders of key grant contractual clauses, and ensure that all transactions and business processes do not violate those clauses.
Maintain a file of all key grant documents, and make sure they are easily accessible whenever needed.
Design, produce and interpret management accounting reports that can be shared with local management for local decision making and value addition to WV operations.
Leadership, Personnel and Capacity Building
Set performance objectives with subordinates and give regular feedback, with formal reviews every six months, or as may be prescribed by P&C from time to time.
Administration, Supply Chain
Ensure compliance with WVZ guidelines, and the FFM on grant start up and closeout procedures.
Maintains cash flows and does variance explanations for grants with varying budget sizes from time to time.
Knowledge and Skills:
A first degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage.
In-depth working knowledge of accounting software packages, especially Sun Systems, Vision XL and Vision Executive.
Excellent computer literacy skills, especially in MS Excel.
In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI FFM.
In-depth working knowledge of grant accounting.
Knowledge of how to prepare, review, and present financial statements and financial reports.
Good analytical skills.
Ability to understand connections between financial and operational issues.
In relief situation, knowledge of Sphere, Red Cross and NGO Code of Conduct and standards.