World Vision International

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PROCUREMENT ASSISTANT

Job Description

PROCUREMENT ASSISTANT

PURPOSE OF POSITION

To plan, monitor and organize the Procurement function, recording, make follow ups on requisitions and orders. Engage with all programs on their requirements and give the necessary support.

Major Accountabilities and responsibilities

  1. Work directly with all Southern ADPs, Operations, Grants, Finance, Admin, Stores and all other Support Departments on all issues of Procurement.

  2. Implement procurement procedures in line with WV policies and guidelines while executing duties.

  3. Ensure competitive bidding prevail in all procurements and maintain integrity and all times while sourcing. Also ensure that the Regional and Internationals suppliers are considered during the sourcing phase of procurement.

  4. Always negotiate for the best bearing in mind the procurement five right (right price, right quality, right source, right place and the most economic delivery time.)

  5. In recognition of the procurement policy ensure that all procurements within the contract thresholds are accompanied by fully approved and legally binding contracts.

  6. Preparations of all relevant documentation required for orders to be placed.

  7. Monitor Supplier performance record against orders/contracts issued.

  8. Maintain and cultivate relationships between the organization and suppliers and always ensure sound relationship prevails with other procurement and logistics offices of World Vision for clustering purposes so as to enhance NO performance.

  9. Always ensure that all the procurement transactions are auditable and are ready all the time for audit.

  10. Carry out any other duties assigned by the Procurement Officer and attend to weekly devotions and attend.

KNOWLEDGE, SKILLS AND ABILITIES

  • HND in Purchasing and Supply

  • In-depth Knowledge of procurement under a hyper inflationary environment and also knowledge on grant and Sponsorship management will be essential.

  • Be a professional in Procurement and Logistics, with at least three years experience in procurement especially with NGOs and have an in-depth knowledge on Supply Chain Management.

  • Excellent computer skills especially MS excel. A procurement system will be an added advantage.

  • Ability to understand and appreciate connections between procurement and Finance, Operations, Grants and other Sponsorship activities.

  • Accurate, methodical and tidy work habits

  • Ability to work as a team

  • Self motivated and desire to get things right at first time.

  • Ability to deal with local, Regional and International Stakeholders and bear in mind different cultures and beliefs while executing duties.

  • Ability to Network with other Procurement colleagues on procurement issues