Stewarding nossos recursos

Nós levamos a administração de nossos recursos a sério e estabelecemos altos padrões de competência profissional e responsabilidade financeira. Nosso compromisso com nossos doadores é sermos bons administradores de seus recursos. A sua visão é a nossa visão?

Accounts Payable Officer

Position: Accounts Payable Officer

Purpose of Position:

The purpose of the position is to ensure compliance with local legislation, WVI and donor requirements, to ensure sufficient Liquidity for smooth operations and to contribute to achieving the Finance function KPIs.

Major Responsibilities:

Local (Government) Reporting

Ensure Compliance with Local legislation, WVI and donor requirements.

Ensure accurate and timely submission of tax, social security and other mandatory reports required by local governmental bodies.

Accounting, Compliance and Monitoring

· Ensure review of the source documents/ payment packages before processing the payments to ensure alignment with local legislation and WVI and donor regulations.

· Ensure accurate and timely financial data into the standard registers as required.

· Ensure payments are processed within 3 working days after complete supporting documents submitted to the Accounting

· Ensure all bank accounts balances reconciled monthly

· Ensure all submitted EERs are reviewed timely and there are no outstanding advances to the staff.

· Assist Accounting team Lead in audit preparation to provide required information

· Assist the Reporting and Analysis team with monthly reconciliations as required

· Perform site and partner monitoring visits

Perform other duties as required

· Attend and participate in capacity building trainings locally and internationally.

· Attend and participate in WVL’s spiritual nurture and other organizational events.

· Responsible of own security and actively contribute to a positive security culture.

· Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.

· Perform other duties as assigned by the Line Manager

Knowledge and Skills:

· Bachelor’s degree in Accounting, Finance or Business Administration, or a related field

· Minimum 3 years of experience in accounting position with medium business/medium NGO/government agency

· Experience with humanitarian aid in-country is a plus.

· Practical Knowledge of financial systems, budget/cash flow monitoring and internal accounting controls.

· Computer aptitude and experience with word processing, database, management and spreadsheet software..

· Analytical skills and good attention to details.

· Proficiency in written and spoken English and local language

· Ability to travel within the country

Finance Assistant – Cost Allocation and WVUS Settlement Advice

PURPOSE OF POSITION:

This position will be responsible for performing cost allocation data processing, review and analysis. By using data consolidation and reconciliation tools such as Cost Allocation PMQA Tools, this position will perform tasks on behalf of the National Offices as part of FRSC’s centralization support for the field.

This position will also be responsible for processing Settlement Advices on behalf of WVUS.

KEY RESPONSIBILITIES:

  • CAL Centralization – performing cost allocation run/process on behalf of the National Offices. It acts as a shared service team catering to majority of National Offices in the partnership.

  • Coordinate adjustments with the NO’s on any issues related to A-codes and T-codes invalid combinations and errors.

  • Prepare and review the Cost Allocation PMQA tools design template on the 1st week of each month.

  • Run the Cost Allocation (CAL) review and reconciliation tool and ensure that the control figures are consistent accurate.

  • Perform Ledger Import and Ledger Import Validation.

  • Run LEH Validation Tool before final posting. Run the Cost Allocation Reconciliation Template when necessary.

  • Prepare issue logs for all issues encountered during the CAL run period.

  • Do other tasks that involves initiatives of the CAL Centralization Team and FRSC.

  • Perform SA processing for WVUS.

  • In occasional cases, prepare SAs and PAs if needed.

  • Prepare entries in WVUS general ledger to close outstanding SA’s in the ledger.

  • Prepare monthly reconciliation of the SAs every 15th of the following period.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor of Science in Accountancy.

  • Knowledgeable in MS Office particularly MS Excel.

  • Keen on details; willing to learn and do routine tasks; willing to extend hours as needed.

  • At least 1 to 2 years of relevant experience, preferably with a Non-Government Organization (International/Local).

  • Proficiency in both oral and written communication.

Preferred Skills, Knowledge and Experience:

  • General knowledge and some experience on financial reporting.

  • Some knowledge and experience on inter-office charging and reconciliation.

  • Ability to extract data, retrieve and analyze financial information.

  • Possess advanced knowledge in MS Excel.

  • Ability to work in a fast paced team environment & strong analytical problem solving capabilities.

Finance Assistant

PURPOSE OF POSITION:

This position will be responsible for performing bank reconciliation and cost allocation data processing, review and analysis. By using data consolidation and reconciliation tools such as SunSystems Bank Reconciliation Manager module, and Cost Allocation PMQA Tools, this position will perform tasks on behalf of the National Offices as part of FRSC’s centralization support for the field.

KEY RESPONSIBILITIES:

Reconcile bank accounts on behalf of national offices using the automated procedures of the Sun6 Bank Reconciliation Manager utility.

This includes but is not limited to:

  • Directly accessing national offices’ bank statements (thru bank’s online facility) and cash ledger in Sun6.

  • Loading all required data in Sun6 and managing the reconciliation of accounts using Bank Recon Manager Facility.

  • Extracting all reconciling items in Sun6 using PMQA template.

  • Analyzing and monitoring bank reconciling items. This includes close engagement with NOs (and or region) to clear these items.

  • Assisting the NOs on the accounting entries needed to clear bank reconciling items.

  • Posting of final bank reconciliation reports in the FFR database and communicating with NOs.

Identify, raise/flag, follow-up and clear differences on the bank account balance and the office’s financial records as part of internal control:

  • Prepare and review the Cost Allocation PMQA tools design template on the 1st week of each month.

  • Run the Cost Allocation (CAL) review and reconciliation tool and ensure that the control figures are consistent accurate.

  • Perform Ledger Import and Ledger Import Validation.

  • Run LEH Validation Tool before final posting.

  • Run the Cost Allocation Reconciliation Template when necessary.

  • Prepare issue logs for all issues encountered during the CAL run period.

Test and analyze National Office bank accounts and SunSystem financial data to prepare an office to ‘go-live’ on the FRSC BR Centralization.

Assist the National Office and the lead in implementing Cost Allocation Centralization for each office.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelors’ degree in Accounting or Finance.

  • Knowledgeable in Microsoft Office particularly Microsoft Excel.

  • Knowledgeable in preparing Bank Reconciliation Reports.

  • Keen to details, willing to learn and do routine tasks, willing to extend long hours, as needed.

  • 1-2 years of experience in Accounting and Finance.

  • At least 1 year experience doing bank reconciliation or working on financial accounting.

Preferred Skills, Knowledge and Experience:

  • General knowledge of Financial reporting.

  • Ability to extract data, retrieve and analyze financial information.

  • Possess advance learning of Microsoft Excel.

  • Ability to work in fast paced team environment & strong analytical / problem solving capabilities.

Team Lead – Grants Solutions (WVUS)

PURPOSE OF POSITION:

The Team Lead will be responsible for the day to day supervision of a team of hosted and shared service staff, particularly staff supporting WVUS. The individual will be responsible for onboarding and training of staff, and to engage with the FRSC and SO managers/primary contacts when it comes to staff output, deliverables and performance.

Review and identify areas for increasing efficiencies and creating synergies. Identify gaps in the current grant compliance, training and policy resources, and recommend new materials, training modules and communication that will improve grant compliance, training and policy. An adequate amount of time will be spent on training stakeholders, and in preparing training materials, and high-level, complex reports, analysis and templates.

The Team Lead will also be responsible for a range of reports, analysis, coordination and other assignments necessary to deliver the expected services to Support Offices.

KEY RESPONSIBILITIES:

Supervise a team supporting and/or providing services to World Vision Support Offices and National Office grant staff:

  • Play a role in hand-offs of tasks from the line manager to the staff, as needed

  • Coordinate and ensure proper onboarding of new staff

  • Coordinate and ensure learning and development of staff

  • Coordinate and communicate regularly with host/line managers for performance management and staff management.

  • Train staff on technical skills and identify resources they need to get the work done, including use of online options for training materials.

  • Oversee the administrative and local requirements of staff reporting to this position, and report issues or concerns to the FRSC Manager.

  • Work with the FRSC manager for staff management and overall oversight.

  • Identify inefficiencies and gaps in the current grant compliance, training and policy resources and recommend new materials and operational efficiencies; Review and coordinate efforts, processes and skillsets of the staff and identify areas where quality and efficiencies can be achieved.

  • Recommend and implement processes, projects or outputs that will maximize productivity and efficiencies, including grant protocols and compliance topics such as Open Data.

  • Devise, create or formulate new standard and value-adding materials, products and services (e.g. reports, training modules, desk guides, wvcentral pages, WebEx Refreshers).

  • Recommend new or revisions to grant and field finance policies; Participate in policy review and improvements.

  • Develop, design and prepare training materials, reports and analysis on a regular basis or as required in accordance with Terms of Reference or agreements with client groups (e.g., policies, grant regulations, audit, grant data, budgeting cost center or programmes reporting, chargebacks and carryforward analysis and application).

  • Coordinate, communicate and collaborate with the project/NO finance staff and the SO programme, legal contracts and finance/officers.

  • Submit timely accurate and professional training plans, materials, reports and analysis.

  • Assist the FRSC Manager and the rest of the leadership team in various assignments, tasks and projects that support the FRSC Shared Services team.

  • Carry out additional responsibilities and projects as assigned, including team, leadership and planning functions.

  • Attend and participate in meetings.

  • Attend and participate in chapel services, daily and group devotions.

  • Promote World Vision’s values through example and hold others accountable for the same across the team.

KNOWLEDGE, SKILLS & ABILITIES:

  • University degree in business, finance or accountancy.

  • Extensive knowledge and experience in all areas of finance and accounting and strong analytical skills.

  • Demonstrated leadership and people management skills, time management, problem solving, interpersonal relations, decision-making.

  • Able to effectively communicate with all levels in the organization (verbally and in writing).

  • Strong MS Excel skills, MS Powerpoint, MS Access and MS SharePoint.

  • 2 years managerial experience preferably in a non-profit or development organization or the like.

  • 3 years of experience with project reporting, analysis and coordination with field or support offices, or donor organisations.

  • Extensive experience in preparing and analysing compliance, accounting and financial reports for internal and external clients.

  • Experience with grant, financial and data management systems (e.g. OLAP, SunSystems, myPBAS, PowerPivot, Our People).

  • Experience with developing training materials, protocols, and face-to-face training in grant compliance and management.

  • Certified Public Accountant.

  • Gateway to Grants (can be done as part of orientation).

  • Traning of Trainers (can be done as part of orientation).

  • HEAT (can be done as part of orientation).

Preferred Skills, Knowledge and Experience:

  • Excellent multi-tasking and organization aptitudes.

  • Strong technical/IT training experience.

  • Field-based training and management experience.

  • Experience working with grant, finance or programmes team in Support Offices, National Offices and projects within World Vision (or the like).

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 25% of the time.

Account Payable Analyst (French)

PURPOSE OF POSITION:

The accounts payable Analyst is responsible for reporting to the accounts payable team lead for processing invoices and verification of invoices while delivering a high level of service that meets or exceeds the Service Level Agreement on behalf of World Vision (WV) Shared Services Center (SSC) Ghana.

KEY RESPONSIBILITIES:

Daily Integration Report:

  • Reconcile Invoices from COUPA and Sunsystem6.

  • Prepare and submit Daily Integration Report to the National Office.

  • Re-export invoices not integrated.

Month-End Accruals:

  • Submit Accrual Lists to NO for confirmation.

  • Record month-end accruals.

Pre-Payments ( 170 Accounts):

  • Monitor balances of 170 accounts.

  • Submit 170 Account Balances to NO on a monthly basis for confirmation.

Payment Runs:

  • Check details of Invoices for payment before generating payment run to ensure no double payment.

Communication:

  • Respond to queries of National Offices on a timely basis both in French and English.

  • Participate/Lead in Meetings with NO’s.

  • Manage records, including retention, tracking and reporting for tax purposes.

  • Deal with supplier account queries via telephone, email and fax and resolve queries promptly.

Leadership:

  • Provide coaching/training to staff

  • Assist Immediate Manager in developing plans and strategies that are aligned with organizational strategic directions.

  • Assist in the review of current processes and initiate improvements.

  • Ensures that staff under supervision adheres to organizational policies, standards and procedures.

Others:

  • Compliance to organizational polices, standards and processes.

  • Perform other tasks assigned by Immediate Supervisor.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor´s Degree, preferably in Accounting or Finance.

  • French Certificate (Requirement).

  • At least 3 years of related professional experience, or equivalent combination of education and experience.

  • Communicate, write and understand French.

  • Reasonable knowledge of bookkeeping principles.

  • French is a language requirement.

Preferred Skills, Knowledge and Experience:

  • Experienced in interfacing with business customers in defining procurement service requirements or procurement/accounting information.

  • Broad based experience in accounting and financial systems.

  • Ability to work in a time sensitive environment.

  • Experience in interfacing with business customers in resolving payment issues.

  • Knowledge of WV’s policy and procedure in the area of finance, systems and products.

Senior General Ledger Accountant

World Vision Shared Services

Position: Senior General Ledger Accountant

JOB PURPOSE

Execute sensitive accounting procedures as shown below for NOs and RO with emphasis in planning, analysis and accounting close process ensuring standards of excellence through quality of the services provided according to the Field Finance Manual (FFM), and Partnership guidelines.

MAJOR RESPONSIBILITIES

Cash management.

Manage petty cash for NO-ROs and make the respective reports for reimbursements.

Manage the cash flow and availability of funds in bank accounts for NOs and RO on a weekly basis.

Calculate monthly funding request and quarterly forecast of cash for NOs and RO keeping the days of cash target under partnership guidelines

Receive cash and coordinate bank deposits for NOs and RO.

Record and control direct funds sent by SOs to NOs/RO.

Perform surprise petty cash counts.

Pay and record local payroll to NOs whom SSC offers this service.

Budget and planning

Update Pbas records as needed by NOs/RO.

Reconcile My Pbas for NOs and RO.

Review and record into Sun6 the budget changes for NOs/ROs projects.

Support GL lead in the annual budget for RO and uploaded into Sun6.

Month/ Year end close

Perform Cal - cost allocation process for NO.

Review and record international payroll.

Review, record and control RO severance pay and repatriation assistance liability.

Reconcile local income and direct funding.

Perform monthly rate calculation (as need it) and revaluation process

Upload Assets monthly report.

Prepare and post the NO-RO financial reports in the FFR database.

Perform and upload year end process, reports.

Posting journal entries.

Reporting and Analysis

Support in the quarterly RO budget forecast

Support financial analysis to Regional Senior Leadership.

Support NOs with financial analysis as need it.

Support in the annual cashflow preparation for RO.

Analyze and Update NOs chart of accounts according with Field Financial Manual.

Perform validation codes for NO-RO core budget and projects.

KNOWLEDGE, SKILLS AND ABILITIES

Bachelor´s degree with a major in finance, business or accounting.

Functional knowledge of accounting processes

Flexibility and ability to work on different aspects of the general ledger

A good knowledge of best practices within a project accounting environment and how to drive performance through better behaviors

Ability to perform and direct root cause analysis over various aspects of performance

Knowledge of technology; including data structure, analysis codes and business rules

Familiarity with multidimensional reporting concepts and structures

Understanding of internal control elements and best financial practices

Good written and oral communication skills

Ability to work in a team environment

Highly organized

Ability to meet strict deadlines

Excellent customer service skills

Demonstrated strong work ethic and flexible hours as needed; ability to drive results and meet strict deadlines

+4 or more years of experience in working in a General Ledger department.

Experience in interfacing with the business from a Shared Service Centre desirable

Broad based experience in accounting and financial systems

Proficient in using Finance ERP solutions

Good knowledge and understanding of Generally Accepted Accounting Principles (GAAP), NIIFs .and NIAs and Internal Control Principles.

Fluent in spoken and written business English and Spanish, Portuguese desirable

Fluent in spoken and written business Portuguese

1 year of audit experience

Certified Private accountant.

General Ledger Accountant

World Vision Shared Services

Position: General Ledger Accountant

PURPOSE OF POSITION

To support transactional processes within the GL department, as detailed in the major responsibilities, as requested by customers, timely and correctly according to Month End and Year End calendar deliverables, by ensuring the compliance of all internal controls, Partnership Finance Manual and General Accounting principles.

MAJOR RESPONSIBILITIES

To prepare and analyze monthly bank and 300 balance sheet account reconciliations

To prepare, review and follow up Aging Analysis of Balance Sheet Accounts for reporting purposes, including the monitoring of late balances

To prepare, monitor and control Pre-approvals and Settlement Advices

Upload/import journal entries and adjustments

To prepare and send a variety of reports, as needed by customers

Record and control of Direct Charges

Maintenance of SOPs and flow charts of GL processes

To execute another tasks related of his/her area of expertise as needed and requested by R2R Team Lead.

Requirements

Technical degree in accounting or advanced university studies in Accounting (Third year minimum)

Preferred Bachelor´s degree with a major in Finance, business or accounting or advanced studies in bachelor degree.

Functional knowledge of accounting processes

Fluent in English spoken and written, desirable.

Flexibility and ability to work on different aspects of the general ledger

A good knowledge of best practices within a project accounting environment and how to drive performance through better behaviors

Ability to perform and direct root cause analysis over various aspects of performance

Knowledge of technology; including data structure, analysis codes and business rules

Familiarity with multidimensional reporting concepts and structures

Demonstrated strong work ethic and flexible hours as needed; ability to drive results and meet strict deadlines

High knowledge and understanding of Generally Accepted Accounting Principles (GAAP)

High knowledge of internal controls principles.

At least one or more years of experience in General Ledger activities.

Excellent customer service skills.

Demonstrated strong work ethic and flexible hours as needed; ability to drive results and meet strict deadlines.

Good written and oral communication skills

Ability to work in a team environment

Highly organized

Proficient in using Finance ERP solutions

Good knowledge and understanding of Generally Accepted Accounting Principles (GAAP)

Accounting and Finance Assistant - GCMO

PURPOSE OF POSITION:

The Accounting and Finance Assistant – GC Manila serves as an assistant to the Accounting and Finance Officer and GC Accounting Operations Manager in managing the major financial accounting, budgeting and forecasting, payroll, taxation, internal and external audit requirements, as well as the local government and statutory compliance of the GC Manila Office.

KEY RESPONSIBILITIES:

Financial Accounting:

  • Act as local administrator for GT funding system. Forecasting and requesting funding three months in advance.

  • Analyzes overall cash positions and determines funding needs.

  • Reviews and approves accounting transactions.

  • Prepares and reviews the monthly FR package (including BS/INC, Aging Analysis, Bank Recon, PBAS recon and Ac300 recon).

  • Reviews and monitors analyses of BS/INC accounts.

  • Assist in the GCMO year-end closing process and reporting.

  • Coordinates with Global Treasury, GC Accounting, FRSC, P&C and other offices/departments in relation to GCMO financial transactions.

Payroll:

  • Acts as an assistant payroll master for GCMO.

  • Prepares/reviews GCMO payroll and ensures compliance to regulatory requirements.

  • Prepares and approves payroll related journal entries.

  • Ensures timely and accurate computation and reporting of salary and statutory deductions/gov’t contributions.

  • Monthly and yearly statutory forms are submitted to relevant authorities.

  • To compute expat tax based on information provided by expat.

  • Streamline payroll processes.

  • Maintains Sprout Payroll System.

Settlement Advise and Direct Charges:

  • Reviews and monitors the SA & Direct Charges activities of GCMO.

  • Ensures that all expenses are correctly charged out to different cost centers.

  • Review PA creations for recurring or one offs to ensure amount is as per agreement.

  • Prepares CCA10 and Ac300 Reconciliation and clear any reconcile items.

Audit and Tax:

  • To ensure accurate and timely audit and tax compliance.

  • To assist tax agent and auditors on any request.

  • Prepare/Review tax schedules and payments.

Finance Related Matters:

  • To assist in other finance matter and new initiatives as required by the manager.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree in Accountancy.

  • Professional accountancy qualification preferred (e.g. Certified Public Accountant).

  • Typically requires 2-3 years of accounting, finance and related IT software experience.

  • Experience on financial reporting, payroll and taxation.

  • Effective in written and verbal communication in English.

Preferred Skills, Knowledge and Experience:

  • Experience in using Sunsystem or any related accounting/payroll software system.

  • Computer aptitude and experience in accounting software (especially SunSystems), work processing, database management (especially Lotus Notes) and spreadsheet software (advanced knowledge of MicroSoft Excel).

  • Good interpersonal skills and experience in inter-relation with people in cross-cultural backgrounds.

  • Experience in a service environment and ability to respond to deadlines.

  • Non profit work environment to work in change management to improve the processes and efficiency of the accounting departments.

  • Field experience in finance is preferred but not required.

Work Environment/Travel:

  • Work environment: Office based

  • Travel: Not more than 5%

  • On call: 15%

Finance Officer

Purpose of the position:

To manage all day-to-day financial transactions of the Programmes/projects to ensure effective programme implementation within World Vision International Financial policies and procedures and donor requirements

To assist the Base Accountant in providing efficient financial management for improved ministry quality and achievement of overall organizational objective.

Planning and Budgeting

  1. Assist Team Leader to ensure project planning and budgeting work is scheduled to meet the requirements/deadlines by the NO and other relevant stakeholders and into Horizon.

  1. Assist programme/project team to ensure programme/project budgets are clear and aligned with project goals and outcomes, by giving due consideration to WVI Finance Policies and donor regulations.

  1. Assist Team Leader for budget-related- communication with relevant stakeholders.

  1. Determine cash requirements of the programme/project and assist Team Leader for funding request to NO.

  1. Financial partnering–Participate in the financial capacity assessment of potential partners and the partner selection process; assist the partners’ project planning and budgeting; engage in the development of agreements with the partners; and consolidate partners’ budget to WV project budget.

Accounting

  1. Prepare and process bank deposits/withdrawals and petty cash payments.

  1. Prepare vouchers and process invoices for payment.

  1. Post transactions to general ledger/voucher interface.

  1. File accounting related documents for easy retrieval.

  1. Financial Partnering –Verify the fund transfer to partners and documentation as per agreements

Reporting and Compliance

  1. Produce financial reports in response to FFM, local government and donor regulations.

  1. Assist programme/project team in preparing budget versus actual variance explanations report.

  1. Develop a financial monitoring system, analyzing and share financial reports/ information with the various stakeholders.

  1. Identify key donor requirements and communicate to programme/project team.

  1. Financial Partnering –Participate in the monitoring of partners’ financial and accounting operations as per agreements, local government, WV requirements and donor regulations; review and analyze partners’ financial reports; and assist necessary amendments on partners’ financial reports.

Risk Management and Internal Controls

  1. Assist to set up proper internal control system in programme/project team.

  1. Promote and practice transparency and integrity for good stewardship of resources.

  1. Communicate to appropriate people potential risk observed in the program implementation.

  1. Take corrective actions/measures on audit recommendations and regularly monitor progress, in partnership with NO and partner finance departments.

  1. Financial Partnering –Work with partners to identify the areas for improvements on internal control systems to carry out the activities as per agreements; and support to develop internal control system/manual as required.

  1. Ensure that Partners adhere to financial WV and donor policies, procedures requirements

Staff Capacity Building

  1. Conduct orientation on finance policies and procedures to newly hired staff.

  2. Assess staff financial training needs and deploy a capacity building plan.

  3. Work with partners to identify their financial learning needs referring partner financial capacity assessment results.

  4. Support financial training and mentorship with partners.

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Attend and participate/lead in daily devotions and monthly Chapel services.

  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

  • Minimum Educational level required: Bachelors Degree Accounting/Finance preferred / Business Administration -Accounting/Finance or Part 11 of ACCA, CA/CIMA.

  • Experience: Minimum of three years in similar position.

  • HND Accounting/Finance with 5 years experience

  • Technical Training qualifications required: Good working knowledge in accounting software. Advanced knowledge in MS Excel/Word/PowerPoint.

Other: Good analytical skills.

Working Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field

  • Travel: 10% Domestic travel is required.

  • On call:

Audit Coordinator- Global Internal Audit (GIA)

PURPOSE OF POSITION:

The position will be accountable to deliver a centralized dynamic global annual audit plan that is aligned to available resources.

In working with the Business Analyst, this role will also involve leveraging data analytics to design and produce reports that cater to the needs of key stakeholders.

The position will be responsible for facilitating timely issuance of the audit reports in coordination with audit teams and other stakeholders such as Legal department, external reviewer (Simon Mort, UK) and the internal reviewers.

The position will be responsible for coordinating the planning and managing of the GIA budget and staffing matters in addition to operational responsibilities such as maintenance of the department intra-net website.

KEY RESPONSIBILITIES:

Dynamic Central Global Audit Plan:

  • Gather inputs on areas of risks from Audit Committees, Partnership Leaders, and Executive, Regional, Support Office and National Office leadership and consolidate to be considered for the annual Audit Plan.

  • Collaborate with the various Audit Teams and Audit Leadership to develop an audit plan based on identified risks and allocate resources.

  • As new risks emerge, make necessary changes to the audit plan and resource allocation to keep it dynamic with necessary approval.

  • Track the execution of the audit plan using Audit Management System (MK Insight) and provide necessary reports.

Data Analytics:

  • Extract data from the Audit Management System and generate/design reports that would cater to the needs of the key stakeholders such as Support Offices, donors and external auditors.

  • Work with the Data Analytics Team in the production of quarterly executive and leadership reports.

  • Support the GIA Business Analyst with other data analytics needs.

GIA Budget and Assets Management:

  • Support the Global Director, GC Audits and Operations in planning and managing the GIA budget.

  • Coordinate with various cost center managers to track expenses and work with Finance and Planning Department to make corrections as needed.

  • Manage GIA assets including laptops and other equipment and licenses.

Audit Reports:

  • Track timeliness of the audit reports and advise GIA leadership to ensure the reports are issued in time.

  • Maintain updated mailing list for GIA report distribution and communications.

  • Escalate key audit issues reported by the auditors to the GIA leadership as needed.

Staffing Matters:

  • Develop relevant materials and coordinate on-boarding of new staff alongside hiring manager.

  • Administer time-keeping records for US based GIA staff.

  • Generate PAFs as needed.

Operational Matters:

  • Maintenance of WV Central page to keep content current and relevant.

  • Perform diverse administrative tasks in an efficient and effective manner.

KNOWLEDGE, SKILLS & ABILITIES:

  • 4-6 years of coordination and planning experience.

  • Proficiency in Lotus Notes and MS Office – Excel and Powerpoint.

  • Bachelor’s degree in business, accounting or related field. Masters is preferred.

  • Excellent communication skills.

  • Strong team player.

  • Experience with data analytics and/or budgeting is a plus.

  • Experience working with other cultures.

  • Good teamwork and communication skills.

  • Good organizational skills.

  • Effective in written and verbal communication in English.

Preferred Skills, Knowledge and Experience:

  • Ability to manage multiple demands and priorities.

  • Experience working in an audit environment.

  • Strong relational skills.

  • Strong time management skills.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 10% of the time.