Stewarding nossos recursos

Nós levamos a administração de nossos recursos a sério e estabelecemos altos padrões de competência profissional e responsabilidade financeira. Nosso compromisso com nossos doadores é sermos bons administradores de seus recursos. A sua visão é a nossa visão?

Assistant Finance Analyst

*Please submit your CV in English.

PURPOSE OF THE POSITION:

This position will support global centre reporting and analysis of national office financial data by developing specialized and complex templates that will be used by both national offices and FRSC, reviewing and analyzing finance information from field offices, and preparing and assessing specialized reports such as bank reconciliation and advances. Being the expert in the finance template, this position is expected to guide and advise offices on effectively using the templates, and in resolving issues that may arise.

This position will develop key measures in assessing and evaluating finance data reports and review and analysis of critical partnership reports of National/Regional/Offsite offices such as Bank Reconciliation and Staff Advances. This position will be responsible in the development, implementation, and maintenance of specialized accounting templates and provide assistance to aid and resolve associated issues.

This position will manage and administer the financial information from various finance tools.

KEY RESPONSIBILIES:

  • Conduct desk review/in depth review of national/regional/offsite office financial reports. Identify and monitor critical issues with significant inaccuracies and potential accounting shortfalls.

  • Develop templates for various complex and comprehensive reports and identify how to improve, standardize and automate the existing templates as part of continuing business process improvement and efficiency.

  • Serve as business owner/consultant and ensure users get maximum benefits from the templates developed.

  • Manage, administer and maintain the compliance and consolidation of National/Regional/Offsite offices to be used by the partnership and other FRSC team members. This includes revision and correction, reconciliation and validation of financial information. This also includes researching, delving, and establishing of needed procedures to enhance current data gathering and analyses.

  • Manage financial information in WV Central NO Reporting sub-site, Sharepoint and Financial Reporting Service Center database in Lotus Notes.

  • Aid in the preparation and review of year end closing process and documents.

KNOWLDGE, SKILLS & ABILITIES:

  • Bachelor's or University Degree in Accounting.

  • Has an extensive knowledge and experience in all areas of finance and accounting.

  • Excellent multi-tasking and organization aptitudes.

  • Competent on financial reporting and analysis (Preferably someone who has good experience on data analysis).

  • Has sufficient knowledge and experience with Microsoft Word, Excel, Access, and Powerpoint, and has the ability to quickly learn and use other software packages like OLAP, PMQA, PowerPivot, PowerBI etc.

  • Minimum 2 years of experience preferably in an international NGO environment or the like.

  • Has at least 6 months experience in developing templates using Microsoft Excel, Access or the like.

  • Can thrive in a multi-cultural, geographically dispersed work environment.

  • Able to work with several functional managers or stakeholders.

Preferred Skills, Knowledge and Experience:

  • Preferably with experience in PowerBI and Sunsystems.

  • Experience and knowledge on Advanced Excel.

Finance Manager

BACKGROUND INFORMATION

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. We are a community of close to 40,000 staff working across the world to help change the lives of vulnerable children. Our supporters, partners and staff join forces with communities on the ground to help children enjoy good health, be educated for life, experience the love of God and their neighbors and be cared for, protected and participating in addressing issues that affect their lives.

World Vision has been active in Zimbabwe since 1973. Our operations are spread across 9 out of 10 provinces, with a majority of over 1.75 million beneficiaries in rural areas. Our current programs focus on improving the well-being of boys and girls in three priority sectors: health and nutrition, livelihoods and education. We also focus on child protection, gender and disabilities, emergency assistance and resilience building as cross cutting priorities across our programs. If you share the same vision, JOIN US and contribute to life in all its fullness for the children and communities we serve.

POSITION TITLE: FINANCE MANAGER

LOCATION: NATIONAL OFFICE (HARARE)

Purpose of the Position:

To manage the financial transactions, treasury, financial accounting, financial reporting aspects and the day to day running of the finance function of World Vision Zimbabwe (WVZ) at the National Office. To ensure that all the technical aspects of financial accountability are functional, coordinate all systems and procedures in accordance to World Vision International (WVI) Field Financial Manuals, financial and non-financial WV policies and procedures, Generally Accepted Accounting Principles (GAAP) and International Accounting Standards (IAS)/International Financial Reporting Standards (IFRS), as applicable.

Major Accountabilities/Responsibilities:

Financial Reporting

  • Oversee the production of monthly Consolidated Financial Reports for the entire office in ensuring that reporting deadlines are met and financial information has integrity and is in accordance with World Vision Field Finance Manual, IFRS and Cost Allocation methodologies.

  • Ensure that there is a seamless integration of systems between Technical Development (TD) (development sponsorship accounting) and Humanitarian Emergency Assistance (HEA) (grant accounting)

  • Compiling of Finance Divisional Monthly Management Report for input in National Office report to regional office

  • Compiling of external audit financial statements to ensure positive audit opinions are passed by auditors, compliance with accounting standards and WVI policies. Prepare financials for Annual report for statutory, public and donors requirements.

  • Manage the annual year end processes to ensure compliance with Global Centre year end memos for closure of financial year books in accordance with WVI FFM IAS and IFRS to ensure year end processes and financial reports reflect a true and fair view of financial position of the office, in compliance with Support Office carry forward Partner Budget and Actual System (PBAS) processes.

  • Ensure that all financial transactions are in accordance to WVZ financial policies, guidelines, and internal controls and minimize risk exposure and losses for the office.

  • Review monthly payrolls before payment to ensure accuracy, proper charging to cost center and compliance to Zimbabwe Revenue Authority (ZIMRA) regulations and local and global Human Resources (HR) policies.

Treasury Management

  • Manage the treasury function of WVZ by ensuring appropriate liquidity levels are maintained for all off shore and in-country bank accounts, manage investments to ensure smooth implementation of ministry by both HEA and TD projects/grants.

  • Financial Risk Management in the areas of treasury management and foreign currency exchange in order to minimize financial losses i.e. foreign exchange losses and funding losses through implementation of appropriate hedging techniques.

  • Manages funding downloading process for currency conversions processes in accordance to approved funding structures and banking regulatory framework to ensure optimum exchange rates are obtained for currency exchange.

  • Transmission of Global Center payments to ensure adherence to Global Treasury guidelines and resolving of related queries.

  • Manage the investment of severance, Emergency Response and Disaster Management (ERDM) and self-insurance funds at Global Centre by ensuring that all provisions are adequately funded.

  • Mange the inter World Vision office transaction through the review, approval of Pre approvals and settlement advices on the Settlement Advice (SA/Inter-office) database on a daily basis.

Financial Management

  • Ensure financial systems and controls are established and maintained in order to provide appropriate levels of security and controls over financial resources of the organization.

  • Provide technical financial support to cost centre heads in interpretation of financial statements, risk assessments, budget spending to aid decision making and enhance ministry.

  • Daily approval of Payment Requests, Journals and procurement documentation in accordance to Field Financial Manual (FFM), WV policies and GAAP accounting standards to mitigate against transactional risks

  • Explore ways of reducing operational costs by leveraging cash resources without compromising ministry.

  • To ensure WVZ is responsive in providing feedback and responses to Global Treasury and Global Financial Solutions (GFS) on financial reporting and treasury issues.

  • Ensure the spending and funding draw downs of WVZ is in accordance to PBAS committed funds at any time.

Financial Planning and Control

  • Consolidating of the entire WVZ budgets including Support Cost budgets in accordance to Cost Allocation Policy (CAL) budget guidelines and conduct budgetary review for cost centre budgets and providing budget justifications to Resource Working Group (RWG).

  • Advice executive and management on the monthly budget trend analysis and budget projections in order to mitigate against potential budget overruns.

  • Ensure that the office spending is within the budget guidelines from the Regional Working Group and PBAS commitments.

  • Oversee and approve the budget request and commitments of office budget on PBAS and that budget carry forward are accurately input on PBAS.

Financial Analysis

  • Perform financial analysis on WVZ financial performance for executive strategic decision making and other analysis that have financial implication to other departments at National Office e.g. People & Culture / Human Resources, Operations etc

  • Perform economic reviews and outline impact on the organization to assist executive and management in accomplishing business objectives.

  • Assist with cost centre resource allocation; cost and efficiency of WV operations; and numerical analyses at national and project levels

Risk Management

  • Review and monitor financial procedures, internal controls, policies and manuals as well as improve on financial systems, procedures and internal controls and advice Finance Director on policy changes to mitigate against weaknesses in control environment.

  • Ensure implementation of internal controls and compliance to ensure that WVZ does not violet stewardship in ministry delivery.

  • Coordinate and facilitate all financial audits in ensuring that there is smooth running of Internal, External and Partnership audits, Year-end processes by ensuring that no adverse audit results and that audit recommendations are implemented.

  • Advice executive on regulation and government policy changes that impact the organization.

Grants Management and Resource Mobilisation

  • Provide financial leadership to all Grants implemented in the North, new and current, and these include: Cyclone Idai, WFP, Enterprise, ECHO, ADH, FAO, UNHCR (Tongogara Refugee Camp) grants etc

  • Manage Grants to comply fully with reporting, audit, compliance, budgetary and closeout requirements in this final year of implementation.

  • Maintain reasonable oversight on Sub Recipients’ financial management and compliance through quarterly financial support visits, field visits, meetings and desk review of financial reports.

  • Close out Sub Recipients under the grant in accordance with WV policies and donor regulations.

  • Support resource acquisition efforts through participating in proposal development process, including proposal development (budgeting) and go/no go decisions.

Capacity building

  • Staff supervision, mentoring and capacity building to ensure the technical capability is as per global and local context.

  • Assist in recruitment and retention of finance staff in WVZ.

  • Conduct coaching for performance for finance staff at the National Office to ensure Key Performance Indicators are attained.

Knowledge, Skills and Abilities:

  1. Bachelor’s degree in Accounting, Finance, or Business Administration, or a related field.

  2. MBA in Finance, Masters in Business Leadership(MBL), MSC in Finance/Accounting/Auditing will be an added advantage.

  3. CA, CPA, ACCA or equivalent preferred

  4. Minimum 5 years of experience in finance position with medium business/medium NGO/government agency

  5. Minimum 3 years of experience in finance management leadership position

  6. Knowledge of government grant regulations and financial reporting requirements is key

  7. Strategic Leadership

  8. Ability to manage multiple revenue sources

  9. Experience of treasury activities, establishment and monitoring of budgets and an understanding of data processing concepts and systems is preferred.

  10. Experience with humanitarian aid in-country is a plus.

  11. Experience working in a challenging operating environment is an added advantage

  12. Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.

  13. Highly flexible and agile in style with the ability to produce creative and pragmatic solutions to complex problems

  14. Experience with planning and forecasting

  15. Able to work in a cross-cultural environment with a multi-national staff.

  16. Sound networking and engaging skills

  17. Must be able to lead and manage a team.

  18. Good working knowledge of computerized accounting systems, preferably Sun Systems & ProVision.

  19. Must be computer literate in Microsoft Office programs.

Female candidates are encouraged to apply

Accounts Payable Analyst

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The AP/Payment Analyst is responsible for preparing payment proposals, payment batches, processing manual / exception payments and provides problem resolution and supporting balancing and reconciling activities as required.

KEY RESPONSIBILIES:

  • Prepare vouchers for processing.

  • Data entry/ keying into payable systems, prepare payment proposals, secure required approvals and process supplier and employee payments.

  • Research and reconcile accounts payable balances and vendor statements.

  • Process vendor debit and credit memos.

  • Manage records, including retention, tracking and reporting for tax purposes.

KNOWLDGE, SKILLS & ABILITIES:

  • Experience in interfacing with business customers and Cash Management team.

  • Experience in accounts payable.

  • Bachelor´s Degree, preferably in Accounting or Finance, with 3+ years of related professional experience, or equivalent combination of education and experience.

  • Good written and verbal Spanish language skills.

  • English: 80%

Preferred:

  • Knowledge of Microsoft Office suite.

  • Proficient in using accounting and financial systems and banking solutions.

  • Experience in interfacing with business customers in resolving payment issues.

  • Excellent customer service skills.

Grant Finance Officer

The ‘Landscapes and Environmental Agility across the Nation (LEAN) project will be implemented by World Vision Ghana (WVG) together with Rainforest Alliance, EcoCare and Tropenbos Ghana with funding from the European Union.

The overall objective of the project is to directly contribute to the national efforts of conserving biodiversity, improving livelihoods of smallholder farmers, increasing climate change resilience and reducing emissions from land use changes in the savannah, high forest and transition zones of Ghana.

World Vision Ghana will work with stakeholders to reduce land degradation, prevent forest loss and increase productivity, climate change resilience and natural resource conservation through training and mentoring of smallholders on FMNR, SLM, CSA, SFM practices, and sustainable natural resource regeneration and management in two districts of Kassena-Nankana West and West Gonja Districts of Ghana

Major Responsibilities:

Planning, Budgeting, Procurement

  • Contribute to project planning and budgeting by providing inputs

  • Work closely with project team to explain any variance in budget execution.

  • Support project manager with information on all budget-related- communication with donor and other relevant stakeholders.

  • Ensure adequate cash flow of the project

  • Help project coordinators prepare good procurement plan for the project

Monitoring, Reporting & Documentation

  • Analyse financial reports and raise concerns for the attention of the project manager.

  • Provides monthly, quarterly, year-end and other grants financial reports and analysis Ensure prompt processing of documents for payments

  • Verify and properly document all transactions.

  • Ensure timely reconciliation of LDR/Timesheet, payroll expenses, travel / activity advances for project staff.

  • Prepare monthly/weekly financial report and advise project Manager on any shot falls (over/under expenditure)

  • Ensure that all costs in the project adhere to donor regulations, and are allowable, reasonable and allocable

  • Ensure all procurements met donor and World Vision requirements

  • Ensure sub-grantees submission of timely, complete and accurate financial reports per agreements.

  • Support all audits to be carried out during the duration of the project.

Compliance and Risk Management

  • Assist to set up proper internal control system in project team.

  • Promote and practice transparency and integrity for good stewardship of resources by applying controls.

  • Take corrective actions/measures on audit recommendations and regularly monitor progress, in partnership with NO and partner finance departments.

  • Train partners on financial requirements of the donor and WV.

  • Monitor ongoing activities, including site visits.

  • Ensure proper and adequate background checks on all project partners whom will receive funding from the project.

Provide necessary information on project audits

Networking, collaboration, and communication

  • Represent WV Ghana at relevant meetings with internal and external stakeholders

  • Foster good relationships with communities and partners, ensuring that feedback is addressed in a timely manner.

Support all audits to be carried out during the duration of the project.

Other responsibilities

Perform other tasks as required by management

Qualifications: Education/Knowledge/Technical Skills and Experience

  • First Degree or its equivalent in accounting and finance option; A professional certificate in Accounting will be an added advantage

  • Experience: At least 3 to 5 years’ experience in an accounting or finance office role, preferably in implementing integrated Nutrition & Health and food security projects in developing countries

  • Strong understanding of food based approaches -Nutrition-sensitive agriculture approaches and pathways

  • Strong grant project management skills and experience in managing large scale internationally funded grant projects will be an added advantage

  • Prior experience in social enterprise /microenterprise/ micro franchising will be an added advantage

Other Competencies/Attributes:

  • Strong analytical and report writing skills

  • Strong communication skills (oral and written), able to make convincing presentations

  • Competency in the use of MS Office suite- Excel

  • Working Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field

  • Travel: Minimum 50% domestic travel required

  • Location Base: Damango

Global Director: Global Centre Audit

*Position location: Flexible in a time zone 3 hours East or West of UK, where WV is registered to operate.

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The Global Director: Global Centre Audit supports the Chief Audit Executive in providing strategic leadership to Global Internal Audit (GIA). Being a member of the GIA Senior Leadership Team (SLT). The position is responsible for providing reasonable assurance to key stakeholders, including Partnership Leaders and Executive Leadership etc., regarding the adequacy, effectiveness and efficiency of internal controls to mitigate risk that threatens the organization's ability to implement its strategy and achieve its objectives at all levels across the partnership, including compliance with government and donor requirements.

This role will lead the application of GIA's vision and strategic initiatives in Support Offices, Regional Offices and Global Centre Departments, focusing on planning and leading the risk-based audits in those entities as well as Partnership thematic audits. This position will contribute to Global Internal Audit’s (GIA) mission of providing WVI management with independent assurance on the adequacy, efficiency and effectiveness of internal controls, risk management and governance systems by:

  • Directing audits of WV entities using the risk-based integrated audit (RBIA) approach to identify assess and provide recommendations to address the major risks that threaten the organizations ability to achieve its goals and objectives.

  • Providing strategic leadership to the GIA team through effective team management to achieve objectives and strong stakeholder engagement.

  • Provide leadership on audit automation and real time audit information through paperless audits.

  • Ensuring that GIA's services are rendered in accordance with the IIA Standards, GIA's Charter and WVIs policies and procedures to establish audit team members as trusted advisors within the Partnership.

  • Promoting good stewardship over funding received among key stakeholders of audited entities to ensure alignment with donor and partnership objectives, expectations and requirements.

The role of the Global Director, GC Audits also plays a key role in the GIA SLT and actively contributes to GIA strategy and operations by:

  • Fully understanding GIA’s mandate and executing agreed strategies in collaboration with GIA’s SLT.

  • Collaborating with and maintain mutually respectful relationships with key stakeholders including Support Offices, and their external audit providers, GC Finance and Governance teams.

  • Build credibility, reliability and engagement both externally and internally for GIA to be a Trusted Advisor.

  • Developing, and delivering, the GCIA’s three-year audit plan, through collaboration with stakeholders, to ensure coverage of key identified risk areas.

  • Ensuring good stewardship and use of available resources, both financial and personnel.

  • Ensure adequate competency and capacity within GCIA to meet not only the demands of Audit but also produce Audit Leaders through capacity building and talent management programs.

Leadership and oversight of the GC Internal Audit (IA) team:

  • Provide strategic leadership to the GC IA team in supporting and enhancing audit assignments and balancing empowerment with mutual accountability.

  • Evaluate the structure and job designs of the GC IA team, the existing resources and implement improvements to optimize performance, promote staff development and succession planning.

  • Actively drive a culture of unity, inclusion and trust.

  • Care for the spiritual, emotional and mental wellbeing of the team emphasizing reliance on God.

KEY RESPONSIBILIES:

Strategic Leadership & Stakeholder Engagement:

The primary role of this position is to provide strategic leadership to the GC internal audit team ensuring alignment with GIA’s vision and to build and strengthen strategic partnership with key stakeholders and then engage with those stakeholders to ensure outcomes are met effectively. This will include the following:

  • Working closely with the CAE to develop a three-year risk-based GC Audit Plan, and coordinating the dissemination and revision of the audit plan, as well as proper allocation of resources, with all necessary stakeholders.

  • Building strong relationships while serving as a trusted strategic partner to key stakeholders, including the CAE, SOs, regional leadership (RLs and SDOs), and by providing guidance on the implementation of strategy, governance and internal controls.

  • Creating effective linkages, collaborative relationships, and dynamic networks with Support Office colleagues, WVI partners, and partnership leaders to represent and promote GIA department’s services.

  • Providing leadership in the form of technical and administrative support to the GIA team as they develop and discuss the engagement plan with business owners and key stakeholders.

  • Performing other special assignments and duties as required by the CAE such as managing consulting engagements, organizing training events, or presenting departmental findings to external stakeholders, and participating in GIA management meetings.

Operational Risk Management & Quality Assurance:

This role will monitor key risks while working to ensure performance outcomes are achieved by doing the following:

  • Delivering the approved three-year risk-based GC Audit Plan.

  • Keeping the CAE abreast of all significant findings as they arise in the field, particularly on issues of suspected fraud and/or potential significant reputational impact to the Partnership.

  • Managing the technical work of GC and local auditors involved in Global Centre, Regional and Support Office Audits, ensuring that the planned engagement is implemented appropriately and that all documentation and procedures are completed in a timely fashion and meet GIA quality standards.

  • Developing the Terms of Reference for all local auditors who are seconded to GC Audit to perform specific assignments while remotely supervising field engagements.

Audits of Global Centre functions and Regional and Support Offices

  • Provide direction and lead implementation of risk-based integrated audits of Global Centre functions and Regional and Support Offices.

Implementation of Partnership-wide thematic audits

  • Provide direction and lead implementation of risk-based integrated thematic audits.

Ensure the delivery of timely, accurate, complete and reliable periodic reports to Partnership leaders and the ARC while proactively advising other key stakeholders through working groups and advisory teams.

Talent and Knowledge Management & Capacity Building:

The Global Director, GC Audits will be active in the recruitment, coordination, and supervision of the audit team responsible for each engagement, as well as through the development of structured knowledge management practices, in the

following ways:

Talent Management:

  • Lead, manage, and mentor direct reports and other WVI audit colleagues.

  • Ensure accomplishment of the team business/work plan, objectives and targets as related to achieving GCIA’s main goals by setting high standards.

  • Developing/updating job descriptions as well as in identifying the best candidates to be hired as new GC auditors.

  • Identifying the best course of action to follow in case of a team member whose performance falls consistently below expectations or whose behaviour becomes inconsistent with the WVI and the IIA standards and Codes of Conduct.

  • Authorizing/Approving a variety of transactions for supervised staff including Performance Agreements, trip itineraries, expense reports, vacation requests, telecommuting agreements, etc., to ensure appropriate guidelines are followed.

  • Ensure work-life balance is achieved through appropriate allocation of workload for GCA staff having a good productivity analysis.

Knowledge Management:

  • Managing the knowledge generated by the GC audit team and adjusting audit procedures and tools accordingly through a sustained effort to simplify processes and understand customer needs, goals, and expectations.

Capacity Building:

  • Cultivating a workplace environment that motivates team members to provide feedback on weaknesses or areas for improvement, and creates a Christ-centred audit environment that reinforces spiritual development throughout the team.

  • Managing the professional and individual development of GC auditors by providing feedback after each audit engagement and ensuring adequate training/coaching opportunities exist for continual improvement.

  • Provide opportunities for and support of the professional development of internal auditors, including the completion of annual continuing professional education (CPE) requirements to maintain certification(s), and ensure that all auditors are well equipped to carry out their audit responsibilities in a Christ-focused internal audit environment.

KNOWLDGE, SKILLS & ABILITIES:

  • At least seven years’ experience at Director level or above in a combination of internal audit, public accounting or financial management.

  • Strong business acumen and understanding of functional linkages. Ability to interact and/or manage cross-functional teams (Operations/Finance) to assist in the creation of integrated system requirements and provide control expertise.

  • Experience in leading and managing virtual and cross-cultural teams to produce quality outputs under pressure.

  • Ability to manage multiple projects and concurrent deadlines.

  • Demonstrated ability to provide on-the-job training to teams.

  • Solid team-building and interpersonal skills.

  • Must have Certified Internal Auditor (CIA), Certified Public Accountant (CPA), Chartered Accountant (CA) or equivalent

  • Certified Information System Auditor (CISA), Certified Fraud Examiner (CFE), and Certified Risk Management and Assessment (CRMA), desired

Preferred:

  • Ability to use strategic/critical thinking and apply insightful analysis to proactively enhance WV’s operations, and address complex challenges systemically and anticipate future requirements.

  • Good knowledge of World Vision’s structure, regulations and operations.

  • Experience in delivering quality output under conflicting pressures.

  • Comfortable in developing structure from uncertainty

  • Lead, mentor and challenge the team to high performance.

  • Excellent communication skills and with a strong track record of mutually respectful and accountable relationships with all stakeholders.

Work Environment/Travel:

  • The position requires the ability and willingness to travel domestically and internationally up to 40% of the time.

Financial Compliance and Capacity Building Officer

JOB ANNOUNCEMENT

Financial Compliance and Capacity Building Officer

NOTE: ONLY CAMBODIAN NATIONALS MAY APPLY FOR THIS POSITION

World Vision International is an international Christian Humanitarian Organization working with the poor and oppressed to promote human transformation and seek justice. We are global community with a purpose – to bring about positive change in the lives of the world’s most vulnerable children. People are inspired to work for us because they want to contribute to making a difference. We are part of an international team, using our talent, determination and influence to invest in a better tomorrow.

Are you ready to be a change maker?

Our Cambodia Office is seeking for one (01) qualified candidate to fill in the position below:

Position: Financial Compliance and Capacity Building Officer

Location: Phnom Penh

Salary: Based on qualification and experience

Position Type:World Bank Consultant

The Purpose of Position:

  1. Managing and handling external NGO implementing partners and CAF Network

  2. Control financial risk of expenses undertaken by NGO implementing partners and CAF Network

  3. To support senior finance officer to provide support, coordination and guidance on support services functions (Finance, Admin & Procurement) for project

Major Responsibilities:

  • Responsible for advising NGO and community partners on financial management and compliance of the allocated fund

  • Mitigate financial risk of assigned implementing partner and third-parties

  • Support senior finance officer to ensure timely response to internal and external audit process and management response

  • Responsible for capacity building and financial recommendations to assigned implementing partner and third-parties, including monitoring their relevant financial activities

  • Financial stewardship and financial compliances as required by the World Vision & Donor

Requirements:

  • Bachelor’s degree in Accounting or Finance, certification in Public Accounting is a plus

  • Knowledge of Sun System, Pro Vision, Costs allocation methodology and other computer related financial/accounting system and budgeting is necessary

  • Effective communication and facilitation skills both read and write in English and Khmer

  • Good problem solver, analytical, creative and innovative

  • Influencing, training and working with partners

  • 2+ years’ experience working in core finance

  • 2+ years’ experience in directly managing and handling Grants budget, experience in handling local NGO partners

  • Work experience in social development industry is required

As part of the World Vision Cambodia mandate requirements for new staff, all candidates who are offered job are required to produce Local Police Clearance Certificate prior to date of joining in the organisation.

GO GREEN! SAVE THE TREES!

All applications should be sent in soft copy (word document or PDF)

World Vision International Cambodia is committed to the principles of workplace diversity. Qualified womenand disabled people are encouraged to apply. Only short listed candidates will be notified. Applications and CVs will not be returned.

WVI is committed to the protection of children. We do not employ staff whose background is not aligned to our child protection practices. Hence employment is conditional upon successful completion of all applicable background checks, including criminal record checks where possible.

Grant Accountant (Harare)

BACKGROUND INFORMATION

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. We are a community of close to 40,000 staff working across the world to help change the lives of vulnerable children. Our supporters, partners and staff join forces with communities on the ground to help children enjoy good health, be educated for life, experience the love of God and their neighbours and be cared for, protected and participating in addressing issues that affect their lives. World Vision has been active in Zimbabwe since 1973. Our operations are spread across 9 out of 10 provinces, with a majority of over 1.75 million beneficiaries in rural areas. Our current programs focus on improving the well-being of boys and girls in three priority sectors: health and nutrition, livelihoods and education. We also focus on child protection, gender and disabilities, emergency assistance and resilience building as cross cutting priorities across our programs.

World Vision Zimbabwe is committed to the safeguarding of staff, children and communities that we work with, preventing any type of unwanted behavior at work, including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct. We are committed to promote the welfare of children, youth, adults and individuals with whom World Vision engages with. World Vision expects all staff to share this commitment through our conduct and behavior. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work with us. If you share the same vision and values, JOIN US and contribute to life in all its fullness for the children and communities we serve.

Please be advised that the position is contingent upon contract award and client approval.

Title: Grant Accountant

Location: Harare

Background

World Vision seeks to recruit a qualified Grant Accountant for an anticipated Education in Emergencies and DRR action in Zimbabwe, to be funded by ECHO. World Vision and its partners (consortium) will support the strengthening of disaster preparedness, early response and access to inclusive education in protective environments in five disaster-prone districts of Zimbabwe. The Grant Accountant willperform grant accounting and budgetary functions for the action, and ensure that there is conformity with World Vision International reporting requirements and the stringent compliance standards established by the donor or government or regulatory agency to minimize incidences of any disallowed costs and/or significant expenditure variances.

Key Responsibilities

Financial Reporting

  • Prepare and submit timely, accurate and complete grants financial reports to internal and external users/donors.

  • Prepare analysis of grant expenditure for management action to help in monitoring the burn rate of various grants.

  • Ensure grants/projects reports are discussed with the project team within the required time schedule.

  • Ensure that projects annual budgets are posted in SUN6 for grants handled

  • Work on other assignments as may be assignee by the Finance Manager from time to time

  • Load grants reports in FFR database

  • Review and where necessary provide appropriate expense codes for accurate posting of expenses.

  • Support and participate in year- end processes

  • Attend program technical meetings and give feedback and updates on financial aspect of the assigned grant(s).

Budget Monitoring & Funds Monitoring

  • Ensure high quality standards are maintained in our budget development (proposal, grant and matches) in co-ordination with program personnel.

  • Assist Program in linking Grant Budgets to Grant Work-plans, so that the activities to be undertaken in the program matches to the budget.

  • Monitor and review activities to ensure that only budgeted costs have been incurred.

  • Monitor Project expenses against the approved budget

  • Reconcile LDRs with payroll for the project staff under grants

  • Ensure donor regulations are adhered to for the assigned projects

  • Support and coordinate grants end closure processes

  • Monitor and review Co-partners/Implementing partners’ activities to ensure that only budgeted costs have been incurred.

  • Follow up with Finance Manager to ensure obligated funds are duly committed on PBAS by the Support Office to ensure smooth running of the action activities.

  • Prepare and submit accurate funding requests to donors on a timely basis.

Risk Management

  • Take lead in Grants/project donor spot checks

  • Coordinate Grants/Projects external Audits

  • Ensure any Audit recommendation affecting area of responsibility are cleared within 90days after issuance of audit report (both internal & external)

  • Play active role in maintenance of internal controls by ensuring laid down procedures are followed and Zero tolerance to Fraud is adhered to.

  • Ensure all financial documents are filed and files are available for audit. This would include financial records and contract agreements.

  • Work with auditors to retrieve the sampled documents from files.

  • Assists auditors to receive required information from other departments, for example Supply Chain department, P&C and Finance Office during audit.

  • Contribute to acceptable and timely audit reports through provision of required feedbacks during the audit processes.

  • Ensure all copies of final signed Grant agreements documents between WVZ donors and sub- recipients are available on file.

  • Ensure good storage of financial reports and records in line with the World Vision Zimbabwe and donor requirements

Knowledge, Skills & Abilities

  • Bachelor’s Degree in Accounting/ Commerce/Finance

  • Certified Public Accountant (CPA), Chartered Accountant an added advantage

  • At least three (3) years’ experience in Finance and grants management

  • Previous grant accounting and budget preparation experience with donor funding is preferred.

  • Requires good communication skills (oral and written) and the ability to make oral presentations in the donors' language.

  • Must have ability to work effectively in a cross-cultural environment with multi-national staff.

  • Strong ability to train local staff capacity.

  • Ability to handle confidential matters and a high degree of professional integrity.

  • The ability to work in a cross-cultural environment.

  • Ability to work under pressure and with good supervisory skills, be a self-starter, team builder, innovative and demonstrate the capacity for maintaining high professional standards.

  • Should demonstrate experience working with computerized accounting system and especially Sun System.

NB: Shortlisting will be done as applications are received. Only shortlisted candidates will be contacted.

Female applicants are encouraged to apply.

Travel & Expense Clerk

*For WV internal applicants only.

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The Procure to Pay (P2P) Travel & Expense (T&E) Clerk is responsible of ensuring timely and accurate review of the expense reports and cash advance requests received from our local stakeholders. Responsibility of this position includes to perform a correct audit process and having the correct data-based criteria to either approve or reject a request, based on the T&E local policies. Also, provide support and assistance to requesters when they have inquiries related to the T&E process.

KEY RESPONSIBILITIES:

  • Conduct expense report auditing and make decisions on approving or flagging and returning expense items that are against the local policy.

  • Constant communication with stakeholders that require amending their expense report.

  • Monitor and execute internal control and quality assurance (QA) procedures.

  • Provide audit support related to the Travel & Expense process when needed.

  • Assist customers with P2P and/or T&E related questions. Review and follow up on emails received on the internal mailbox.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Within 1 - 3 years of related professional experience, or equivalent combination of education and experience.

  • Experience in interfacing with business customers in resolving processing invoices and/or expense reports (desired).

  • Bachelors Degree, preferably in Accounting or Finance.

  • Fully fluent in Spanish.

  • Fluent in English.

Preferred Skills, Knowledge and Experience:

  • Proficient in using accounting and financial systems.

  • Knowledge of Microsoft Office suite.

  • Excellent customer service skills.

Accounts Payable Assistant

*Please submit your CV in English.

PURPOSE OF POSITION:

The Accounts Payable Assistant is responsible for reporting to the accounts payable team lead for processing invoices and verification of invoices while delivering a high level of service that meets or exceeds the Service Level Agreement on behalf of World Vision (WV) SSC in the South Asia Pacific Region.

KEY RESPONSIBILITIES:

  • Responsible for processing all purchases (supplier invoices) and refunds (credit notes).

  • Analyzing purchases by expense type.

  • Obtaining invoice authorization.

  • Match invoices with purchase orders, where applicable, purchase order requisitions, where applicable, and evidence of receipt of goods or services.

  • Reconcile supplier accounts and resolve differences.

  • Deal with supplier account queries via telephone, email and fax and resolve queries promptly.

  • Monitor accruals for management accounts.

  • Assist with purchasing, cash management and budgeting.

  • Receiving and review supporting documentation from Global Centre, validate policies and procedures and recommend improvements.

  • Disbursing petty cash by recording entry; verifying documentation.

  • Maintaining historical records by microfilming and filing documents.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor´s Degree, preferably in Accounting or Finance.

  • At least 6 months work experience.

Preferred Skills, Knowledge and Experience:

  • Experienced in interfacing with business customers in defining procurement service requirements or procurement/accounting information.

  • Broad based experience in accounting and financial systems.

  • Ability to work in a time sensitive environment.

  • Experience in interfacing with business customers in resolving payment issues.

  • Knowledge of WV’s policy and procedure in the area of finance, systems and products.

Business Analyst I

*Please submit your CV in English.

PURPOSE OF POSITION:

Individuals working as a Business Analyst I are responsible for serving as a liaison between the business community and the IT organization to translate business needs into IT requirements. They are project team members involved in all phases of the design, development and implementation of technology solutions throughout the business case and development life cycle processes supporting one or more low to moderately complex business process.

Based on breadth and depth of understanding of business needs and processes, they collaborate with other IT professionals to determine if solutions currently exist (internally or externally) or whether new solutions are feasible. They take a broad perspective to determine how such solutions will impact existing work processes and systems, and how to manage the integration. They also research and make recommendations for buy vs. build decisions.

Business Analysis professionals are innovative, identifying and proposing technology based business solutions. Through adaptable communication skills and the ability to translate between technical and business language, they work collaboratively, negotiating requirements across multiple groups.

Business Analysts must have a solid understanding of the client’s existing business processes, the key drivers and measures of success for the business, and the short- and long-term direction of the business and related technologies.

They must have a working knowledge of the business area that they support and should be equally aligned with the IT department. Strong analytical, interpersonal, negotiation and communication skills are also required.

KEY RESPONSIBILITIES:

Planning:

  • Conducts data gathering and analysis to understand business strategy and direction.

  • Participates in short-term planning sessions with a client to implement process improvement within an assigned client area.

  • Assists in business case development.

Liaison:

  • Serves as the link between the business and the IT technical team.

Business Requirements:

  • Assists in assessing client needs utilizing a structured requirements process (gathering, analyzing, documenting, and managing changes) to assist in identifying business priorities.

  • Develops, writes, and communicates business requirements and functional specifications for the implementation of business solutions.

Business Process:

  • Documents current business processes and models.

Testing:

  • Develops user test cases and validates test results during user acceptance testing.

Service Level Agreements:

  • Is familiar with the current Service Level Agreements (SLA) for a particular work area and can participate in the vendor selection process for clients in accordance with IT standards and specifications as required.

Problem Solving:

  • Investigates and resolves issues, escalates as needed.

  • Uses basic analytical techniques.

Customer Satisfaction:

  • Analyzes metrics to ensure customer satisfaction.

Communications/Consulting:

  • Provides frequent project status reports to clients and management.

  • Communicates project issues and recommended resolution.

  • Participates in the creation, review and analysis of user stories/ epics in projects utilizing agile development methodology.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor’s degree in Computer Science, Information Systems, Business, or other related field. Or equivalent work experience.

  • Requires basic knowledge of business operations and systems requirements processes.

  • Typically requires 1-3 years of relevant technical or business work experience.

  • Willingness and ability to travel domestically and internationally, as necessary.