Stewarding nossos recursos

Nós levamos a administração de nossos recursos a sério e estabelecemos altos padrões de competência profissional e responsabilidade financeira. Nosso compromisso com nossos doadores é sermos bons administradores de seus recursos. A sua visão é a nossa visão?

Finance & Administration Manager

Purpose of the position:

The Finance and Administration Manager is directly responsible to and supervised by the Project Director. He is a member of the core management team and responsible for the overall management of the Finance and Administration responsibilities in the project. He is responsible for the development and implementation of efficient procedures and guidelines that ensure audit readiness at all times within the context of maximizing WVE and CDC requirements.

Consider adding: “S/he ensures proper financial management, accountability, planning, and reporting in alignment with the goals of the grant, World Vision financial and administration procedures, CDC regulations, and the grant agreement.”

Major Responsibilities:

Key outputs and responsibilities

Weight

1

Financial Management for the project including the development and maintenance of adequate financial management and internal controls systems in line with CDC rules & regulations , WVE policies and procedures, International Financial Reporting Standards (IFRS) and International Accounting Standards (IAS).

30%

2

Compile, manage and report on the budget, ensuring all costs incurred by WVE have been provided for including compliance with local laws and accounting standards; review monthly spending vs. budget; provide sound variance explanations and liaise regularly with the Project Director on the progress and suggest / discuss corrective actions to be taken.

  • Guide managers on their roles on financial management

  • Coordinate financial management processes so that employees are clear on expectations

  • Provide appropriate support to managers in addressing unsatisfactory financial performance

20%

3

Oversee the overall administrative functions of the project including

  • Timely completion of LDRs by all staff by 3rd of every month

  • Manage vehicle usage and reconcile vehicle operating costs to 3rd party reports (Fleet Management Report, etc)

  • Maintain a comprehensive fixed assets register for the project and safeguard all assets

  • Work closely with Supply Chain and project team to ensure that suppliers are paid on time.

  • Conduct orientation of new project staff on financial policies, procedures, internal controls, administration activities etc

  • Determine appropriate risk assessment systems - Develop and implement strategies to minimise losses through corruption or non-adherence to laid down procedures and policies (report on corrupt activities)

  • Maintain a proper filing system of all records relating to the projects

  • Ensure staff has adequate working tools (e.g. computers, etc)

10%

4

Month end and year end processing: Review inputs and perform interim trail balance checks to ensure reasonableness and accuracy; Ensure that journals in respect of prepaid expenses and balance sheet accounts are posted / cleared where needed; Ensure that the bank reconciliations and reconciliations for the clearing accounts and advance accounts are done; Ensure that the balance sheet accounts are reconciled / has proper backup schedules;

10%

5

Manage payroll and benefits administration for the project and reconcile to completed and approved Labour Distribution Report and ensure all statutory payments for the project staff are remitted timely.

10%

6

Carry out support and monitoring field visits to staff, community cadre and partners

10%

7

Deliver on finance and admin milestones and contribute to submission of Monitor project outputs to ensure that targets are met and give routine feedback to project staff.

-Track and monitor resource needs and other material needs for carrying out financial and administration tasks.

- Monitor and manage expenses within allotted budgets.

5%

10

Liaise with CDC Finance focal persons and inform programming

5%

Other Competencies/Attributes:

  • Must be a committed Christian, able to stand above denominational diversities.

  • Interpersonal communication / relational capability

  • Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Minimum Qualification required: A Degree in Finance or accounting equivalent

  • Experience:

    • Three years working experience in finance management role for USAID/CDC or Global Fund projects.

    • Demonstrated experience working with CDC funding

    • Experience in financial management for projects in NGOs

Consider adding:

  • At least 2 year’s experience managing staff

  • Excellent command of Excel and SunSystem

  • Fluency in English, both written and spoken

  • Ability to handle sensitive and confidential information with absolute discretion

Working Environment / Conditions:

  • Work environment: spending 70 % of his/her time in the office

  • Travel: spending 30 % of his/her time visiting programmes

Travel & Expense Clerk

PURPOSE OF POSITION:

The P2P Travel & Expense (T&E) Clerk is responsible of ensuring timely and accurate review of the expense reports and cash advance requests received from our local stakeholders. Responsibility of this position includes to perform a correct audit process and having the correct data-based criteria to either approve or reject a request, based on the T&E local policies. Also, provide support and assistance to requesters when they have inquiries related to the T&E process.

KEY RESPONSIBILITIES:

  • Conduct expense report auditing and make decisions on approving or flagging and returning expense items that are against the local policy.

  • Constant communication with stakeholders that require amending their expense report.

  • Monitor and execute internal control and quality assurance (QA) procedures.

  • Provide audit support related to the Travel & Expense process when needed.

  • Assist customers with P2P and/or T&E related questions. Review and follow up on emails received on the internal mailbox ([email protected]).

KNOWLEDGE, SKILLS & ABILITIES:

  • Within 1 - 3 years of related professional experience, or equivalent combination of education and experience.

  • Experience in interfacing with business customers in resolving processing invoices and/or expense reports (desired).

  • Bachelors Degree, preferably in Accounting or Finance.

  • Spanish - 100%

  • English - 70%

Preferred:

  • Proficient in using accounting and financial systems

  • Knowledge of Microsoft Office suite

  • Excellent customer service skills

Regional Senior Auditor (RSA), Rwanda

*Please submit your CV in English.

PURPOSE OF POSITION:

The Regional Internal Auditor reports to the Regional Audit Manager. The Regional Internal Auditor must prove high standards of professional and social ethics and must accept full responsibility as the in-charge experienced auditor for regional engagements of varying size and complexity to include, provides support for planning for the various phases of the field work, carrying the work as delegated by the Regional Audit Director or Regional Audit Manager, provide a summary of audit findings, criteria, risks and recommendations.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

KEY RESPONSIBILITIES:

20% Perform audit assignments from time to time as assigned by the RAM (planning to completion) in the Annual Audit Plan, support larger and complex engagements, potentially one or more assignments simultaneously. In particular:

  • Actively engage with senior management staff within the National Offices in order to gain a good understanding of their business and ensure the efficient execution of the audit. Perform digital analytics, Collaboration, Tending as means to arrive at audit evidence to support audit findings and recommendations.

  • Perform risk-based integrated audits (RBIAs) in accordance with stipulated auditing standards (IIA, WV GIA) as will be planned at the start of each FY and assigned by the RAM.

10% Conducting compliance reviews of organization records to ensure compliance with Government statutory requirements in areas including but not limited to taxation laws, employment law and any other applicable local requirements.

10% Review follow up evidence of implementation of audit findings as per auditee “audit implementation plan’’ to ensure audit matters arising are fully resolved.

30% Ensure WV GIA quality standards are maintained, which includes but is not limited to:

  • Providing on-the-job technical support during planning and field work with the team members, including on-site reviews as assigned at planning phase.

  • Ensure all review notes are responded to by team members and compile quality draft audit findings/draft audit reports for RAM review by end of fieldwork phase.

15% Maintain Continuing Education (CPE) by attending online courses or professional seminars and trainings. The incumbent should maintain a minimum of 40 units per year.

5% Provide regular capacity building to Management Teams within NO Portfolios assigned, regarding RBIA and enterprise risk management during field work, and at designated training forums planned by Management.

5% Participate as an advisor of the NO Integrity and Protection Hotline (IPH) and Enterprise Risk Management committees in assigned country portfolio, as may be assigned by the RAM from time to time.

5% Support and implement the Global Internal Audit (GIA) initiatives deemed to increase the internal audit team effectiveness and efficiency.

KNOWLEDGE, SKILLS & ABILITIES:

  • Three (3) plus years of audit experience in public accounting or internal/external audit or WV experience in finance and/or grants. Experience in accredited audit firms and/or in a Non-Governmental organization will be an added advantage.

  • Proven experience in Risk Based Auditing.

  • Strong interpersonal skills, including the ability to influence others and establish credibility with business partners.

  • Cross cultural and multi faith experience.

  • Proven experience in Risk Based Auditing

  • Bachelor degree in Audit, Accounting, Finance or related field.

  • Professional audit certifications (ACCA/CPA/CIA/CISA/CFE) finalized or in advanced stage of certification process.

  • University degree in Commerce, Accounting/Business Management/Finance.

  • CIA certification – finalized or in progress.

  • Considerable knowledge of the Standards for the Professional Practice of Internal Auditing and the Code of Ethics developed by the Institute of Internal Auditors.

  • English and French. Preferred Skills, Knowledge and Experience: Good English writing and communication skills.

Preferred:

  • Strategic thinker with advanced analytical and problem-solving skills.

  • Strong project management skills.

  • Computer skills (office application, accounting systems is a plus).

  • Working knowledge in Audit software packages.

  • Must be a committed Christian, able to stand above denominational diversities.

  • A working knowledge of WVI business and systems, including computerized accounting systems such as Sun System.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 40 % of the time. This travel includes fragile context operational areas within the Region.

  • This role involves working in a virtual /geographically dispersed / multi-culturally team.

Finance Assistant – Cost Allocation and WVUS Settlement Advice

PURPOSE OF POSITION:

This position will be responsible for performing cost allocation data processing, review and analysis. By using data consolidation and reconciliation tools such as Cost Allocation Infor BI Q&A Tools, this position will perform tasks on behalf of the Field Offices as part of Global Finance Solutions’ (GFS) centralization support for the field.

This position will also be responsible for processing Settlement Advices on behalf of World Vision U.S.

KEY RESPONSIBILITIES:

  • CAL Centralization – performing cost allocation run/process on behalf of the Field Offices. It acts as a shared service team catering to majority of Field Offices in the partnership.

  • Coordinate adjustments with the FO’s on any issues related to A-codes and T-codes invalid combinations and errors.

  • Prepare and review the Cost Allocation PMQA tools design template on the 1st week of each month.

  • Run the Cost Allocation (CAL) review and reconciliation tool and ensure that the control figures are consistent accurate.

  • Perform Ledger Import and Ledger Import Validation.

  • Run LEH Validation Tool before final posting. Run the Cost Allocation Reconciliation Template when necessary.

  • Prepare issue logs for all issues encountered during the CAL run period.

  • Do other tasks that involves initiatives of the CAL Centralization Team and Global Finance Solutions (GFS).

  • Perform SA processing for WVUS.

  • In occasional cases, prepare SAs and PAs if needed.

  • Prepare entries in WVUS general ledger to close outstanding SA’s in the ledger.

  • Prepare monthly reconciliation of the SAs every 15th of the following period.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor of Science in Accountancy.

  • Knowledgeable in MS Office particularly MS Excel.

  • Keen on details; willing to learn and do routine tasks; willing to extend hours as needed.

  • At least 1 to 2 years of relevant experience, preferably with a Non-Government Organization (International/Local).

  • Proficiency in both oral and written communication.

Preferred:

  • General knowledge and some experience on financial reporting.

  • Some knowledge and experience on inter-office charging and reconciliation.

  • Ability to extract data, retrieve and analyze financial information.

  • Possess advanced knowledge in MS Excel.

  • Ability to work in a fast paced team environment & strong analytical problem solving capabilities.

General Ledger Assistant

PURPOSE OF POSITION:

To support transactional processes within the GL department, as detailed in the major responsibilities, as requested by customers, timely and correctly according to Month End and Year End calendar deliverables, by ensuring the compliance of all internal controls, Partnership Finance Manual and General Accounting principles.

KEY RESPONSIBILITIES:

  • Upload / import journals including budget and actual transactions; adjustments and reversals; GEMS output files and all other journals.

  • Clear split billing (59098) account on a regular basis, ensuring 0 balance on the 1st business day of the following month.

  • Perform accounts allocation globally.

  • Support continuous improvement processes and the development of better tools to strengthen General Accounting operations including global initiatives.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor´s degree with a major in accounting, finance, or business administration.

  • Functional knowledge of general accounting standards and transactions recording.

  • Desirable English communication (spoken and written).

  • Good interpersonal skills and ability to communicate at all levels.

  • Ability to perform and direct root cause analysis over various transactional issues.

  • Demonstrated strong work ethic and flexible hours as needed; ability to drive results and meet strict deadlines.

  • Basic knowledge and understanding of Generally Accepted Accounting Principles (GAAP) including internal controls.

  • Proficient in MS Office applications and any accounting ERP solutions.

  • At least 6 months experience in General Ledger/Accounting.

  • Excellent customer service skills.

  • Ability to promote teamwork in a virtual team environment.

Preferred:

  • Detailed-oriented

  • Collaboration

  • Teamwork spirit

  • Continuous Improvements knowledge.

  • Organizational and effective time management skills.

Finance Assistant – BR and CAL Centralization

PURPOSE OF POSITION:

This position will be responsible for performing bank reconciliation and cost allocation data processing, review and analysis. By using data consolidation and reconciliation tools such as SunSystems Bank Reconciliation Manager module, and Cost Allocation PMQA Tools, this position will perform tasks on behalf of the Field Offices as part of GFS centralization support for the field.

KEY RESPONSIBILITIES:

Reconcile bank accounts on behalf of Field offices using the automated procedures of the Sun6 Bank Reconciliation Manager utility. This includes but is not limited to:

  • Directly accessing Field offices’ bank statements (thru bank’s online facility) and cash ledger in Sun6.

  • Loading all required data in Sun6 and managing the reconciliation of accounts using Bank Recon Manager Facility.

  • Extracting all reconciling items in Sun6 using PMQA template.

  • Analyzing and monitoring bank reconciling items. This includes close engagement with FOs (and or region) to clear these items.

  • Assisting the FOs on the accounting entries needed to clear bank reconciling items.

  • Posting of final bank reconciliation reports in the FFR database and communicating with FOs.

  • Identify, raise/flag, follow-up and clear differences on the bank account balance and the office’s financial records as part of internal control.

Prepare and review the Cost Allocation PMQA tools design template on the 1st week of each month.

Run the Cost Allocation (CAL) review and reconciliation tool and ensure that the control figures are consistent accurate.

Perform Ledger Import and Ledger Import Validation.

Run LEH Validation Tool before final posting.

Run the Cost Allocation Reconciliation Template when necessary.

Prepare issue logs for all issues encountered during the CAL run period.

Test and analyze Field Office bank accounts and SunSystem financial data to prepare an office to ‘go-live’ on the GFS BR Centralization.

Assist the Field Office and the lead in implementing Cost Allocation Centralization for each office.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelors’ degree in Accounting or Finance .

  • Knowledgeable in Microsoft Office particularly Microsoft Excel.

  • Knowledgeable in preparing Bank Reconciliation Reports.

  • Keen to details, willing to learn and do routine tasks, willing to extend long hours, as needed.

  • 1-2 years of experience in Accounting and Finance.

  • At least 1 year experience doing bank reconciliation or working on financial accounting.

Preferred:

  • General knowledge of Financial reporting.

  • Ability to extract data, retrieve and analyze financial information.

  • Possess advance learning of Microsoft Excel.

  • Ability to work in fast paced team environment & strong analytical / problem solving capabilities.

Finance, Administration & Procurement Officer

*Preferred position location: Bangkok, Thailand. Other locations to be determined by home country of successful candidate in Asia where WVI is registered to operate.

*Please submit your CV in English.

PURPOSE OF POSITION:

This position supports the WV North Korea Director and the team in managing all Finance, Logistics and Administration related functions and ensure WV North Korea team delivers efficiently in all these three functions, including:

  • Ensuring proper and accurate budgeting and financial management of the DPRK program and its project.

  • Managing procurement activities to make sure that ministry supplies are shipped to the DPRK according to annual plans set by the office, and in accordance with various international sanctions laws.

KEY RESPONSIBILITIES:

Managing Budget and Finance of the DPRK Program by:

  • In collaboration with Program Director and Operations Manager, prepare annual budget, revised budgets for each program as well as for Fragile Context Special Fund (FCSF) in according with WVI requirements.

  • Review, prepare, and record all transactions into accounting database.

  • Prepare or request for payments to suppliers and staff.

  • Produce financial reports regularly for each project, for FCSF, consolidated reports, reconciliations, aging reports, schedules based on requirements of WVI and donors, and share/discuss with relevant stakeholders.

  • Perform financial forecasting for FCSF, each project, for and discuss with Program Director, Operations Manager for timely decision making.

  • Preparing for Internal audits as necessary.

  • Managing payrolls.

Procurement:

  • Execute Market Assessment, Supplier Pre-Qualification (including Blocked Party Screening), RFQ/RFP process based on the sourcing strategies developed on the procurement plan, and contract strategic items. (Planning & Strategic Sourcing).

  • Preparation of documents for submission to Procurement Committee, Finance HoD, Management ensuring their comprehensiveness to allow an informed decision-making and proper documentation is maintained. (Planning & Strategic Sourcing).

  • Receive incoming Purchase Requisitions (Pending Buyer Action), verifying specifications and completeness, conduct sourcing event, update the PR with actual supplier record and release PR to PO for approval. (Procurement execution).

  • Manage PO Change requests coordinating with Requesters, Budget Owners and Suppliers (Procurement execution).

  • Analyse supplier performance based on customer feedback information & other sources and coordinate with supplier for improvement. (Supplier Contract and Relationship Management).

  • Conduct all procurement related tasks as per the approved procurement policies, processes and guidelines and provide advice to management regarding any challenge / risks / impractical process/procedures. (Process, Procedure and Policy).

  • Work closely with Operations Manager to ensure that all transactions are covered under our existing sanctions exemptions and licenses from the US Government and the United Nations.

Logistics:

  • Identify network of 3PL to support DPRK operations through market assessment and coordinate with other humanitarian actors for share logistic operations.

  • Maintain all correspondence and documents relating to logistic arrangement including confirmation from receiving end.

Administration:

  • Assist the Project Director in setting up appointments, meetings, and managing his calendar.

  • Serve as the Time Keeper for US-based Operations Manager by submitting time sheets to GC in a timely manner.

  • Liaise with IT as necessary on behalf of the WVNK office.

  • Assist with booking travel and preparing for trips.

  • Work with the WVNK team during special events.

Travel:

  • Travel to the DPRK to learn about and to remain familiar with in-country logistics and project operation in general.

  • Travel to China to meet with local vendors and to establish in-person contact.

KNOWLEDGE, SKILLS & ABILITIES:

  • At least 3 years experiences working in NGO financial management role including procurement & logistics experience.

  • Familiarity with fragile or restricted contexts is preferred. Previous experience with WV will be an added advantage.

  • University Degree in Supply Chain management, Financial management, business administration, or equivalent professional qualification (CIPS).

  • Knowledge of accounting and supply chain software system (preferably, SunSystem) and PMQ&A.

  • Good command of English.

  • Good communication skills.

  • Good negotiation skills.

Preferred:

  • Chartered Accountant.

Work Environment/Travel:

  • Travel approximately 10% of his/her time to DPRK and/or China.

Gerente Administrativo y Financiero proyecto Fondo Mundial NIC

Gerente Administrativo y Financiero proyecto Fondo Mundial NIC-C-WVI-2757

Managua

Subvención NIC-C-WVI-2757

PROPÓSITO DEL PUESTO

Liderar las áreas de soporte a las operaciones financieras y administrativas del proyecto, velando por una correcta y transparente rendición de cuentas, con exactitud y confiabilidad en la información para la toma de decisiones, y aplicando las políticas financieras, administrativas que garanticen cumplimiento en todos los niveles de cara a los objetivos de la subvención.

PRINCIPALES RESPONSABILIDADES

Dirigir y coordinar las acciones contables con el fin de obtener oportunamente los reportes Financieros del Proyecto VIH y TB:

Estados financieros mensuales con información oportuna y confiable.

Reporte en tiempo y forma de análisis y conformación de saldos de cuentas de los estados financieros.

Generar reportes mensuales, trimestrales, semestrales y anuales.

Preparar plan de trabajo mensual, trimestral, semestral y anual de cierres contables.

Supervisar a los oficiales monitoreo financieros en su acompañamiento a SRs en la ejecución de políticas relacionadas con el área contable, asegurándose que se cumplan los principios de contabilidad de los lineamientos de WV, FM:

Cumplido a los lineamientos y políticas del Manual Financiero Internacional, lineamientos financieros del Fondo Mundial y Manual de Operaciones SRs.

Actualizadas Políticas y Manuales de acuerdo a los lineamientos vigentes en el MFI y los requerimientos fiscales a nivel nacional.

Informe de declaración y pago de IR acorde con los términos de Ley.

Asegurar la gestión de exoneraciones de IVA ante la DGI.

Control de pagos y traslado de fondos a SR en tiempo y forma.

Control de flujo de efectivo mensual (indicador de cash)

Asegurar la actualización del Pasivo Laboral de WVN mediante la revisión, registro y contabilización de los cálculos en el sistema.

Asegurar la implementación del control interno para minimizar riesgos financieros:

Información contable con soportes adecuados y completos según el manual financiero internacional.

Revisión de conciliaciones bancarias realizadas por el CSC.

Verificar y confirmar las retenciones y provisiones realizadas por nómina.

Controlar la emisión y aprobación financiera de pagos (cheques y/o transferencias):

Emisión y pago de cheques y/o transferencias apegados a las políticas de World Vision Internacional y lineamientos internos del área contable.

Asegurado recursos financieros disponibles en cuentas bancarias.

Garantizar el seguimiento a los planes correctivos de las auditorias internacionales y nacionales:

Atender los requerimientos solicitados por las auditorías Internas, Externas e Internacional, de Gobierno y donantes que lo requieran, proporcionando de manera trasparente y en tiempo la información solicitada.

Minimizar riesgos en el desempeño de las operaciones del proyecto.

Dar seguimiento a los planes de los SR y del RP

Asegurar soporte a operaciones mediante la efectiva administración para una oportuna toma de decisiones conforme a la filosofía, políticas, guías y directrices del proyecto:

Colaborar con el proceso de planificación presupuestaria de los Proyectos VIH y TB.

Controlar los gastos administrativos de los proyectos.

Garantizar que los recursos financieros y materiales se utilizan para los propósitos definidos.

Supervisar la gestión de activos y las operaciones logísticas del proyecto.

Asegurar programas de mantenimiento, control y manejo de la flota vehicular.

Educación

Administrador de Empresas, Economista, Contador Público.

Grados de maestría en Administración de Empresas y/o Finanzas.

Conocimientos y habilidades

Dominio de Excel avanzado, manejo de programas paquetes computarizados en ambiente Windows y office

Habilidad para liderar equipos multidisciplinarios.

Transmitir conocimientos y facilitar capacitaciones.

Dominio del Idioma inglés (hablado, escrito y lectura).

Habilidad para establecer relaciones de trabajo con contrapartes gubernamentales y de sociedad civil

Técnicas de lenguaje y redacción.

Capacidad de análisis y síntesis.

Técnicas de negociación

Experiencia

Análisis financiero.

Formulación y evaluación de proyectos.

Planificación estratégica y operativa.

Administración de recursos humanos.