Stewarding nossos recursos

Nós levamos a administração de nossos recursos a sério e estabelecemos altos padrões de competência profissional e responsabilidade financeira. Nosso compromisso com nossos doadores é sermos bons administradores de seus recursos. A sua visão é a nossa visão?

Treasury Coordinator - VisionFund

*Please submit your CV in English.

PURPOSE OF THE POSITION:

Vision Fund International (VFI) is a wholly owned and controlled subsidiary of World Vision International (WVI). VFI’s role is to facilitate funding and stewardship of World Vision’s microfinance entities all over the world.

The role of the Treasury Coordinator is to support the Portfolio Manager through the processing of payment transactions, compiling financial data, coordinating collection of revenues and accounts receivable, providing; ProVision support, and contributing to treasury system projects and seasonal reporting needs.

KEY RESPONSIBILITIES:

Transaction Processing:

  • Instruct wire payments as requested for VFI lending and investment transactions.

  • Utilize Kyriba (WVI Treasury System) for intercompany transactions as instructed by management.

  • Conduct Blocked Party Screening on new vendors and business parties and coordinate KYC items as requested.

  • Act as primary super user, trainer, and expert in the Finance team – and globally acting as the system administrator – for ProVision.

Revenue Collection and Accounts Receivable:

  • Prepare invoices and coordinate with Accounts Receivable staff in the Accounting Team to ensure collection of investment revenue sources.

  • Interface with accounting team to ensure correct accounting of investment revenue in the accounts receivable subsidiary ledger – ensure the accounting team receives the information they need to keep ledger accurate.

  • Analyze collections process and systems and design/propose process improvements.

Data Processing:

  • Identify Cash receipts and disbursements, and record all activity in daily cash flow.

  • Record the origination of loans in VFI loan management system and tracking schedules.

  • Record interest and expense transactions in the VFI loan management system.

  • Record new MFI country level grant receipts and disbursements in relevant tracking schedules.

  • Support VFI Finance Team with reporting data scrubbing and preparation of supporting schedules.

Analysis and Projects:

  • Contribute to treasury and lending business projects under the guidance of the Portfolio Manager.

  • Support VFI Finance team with reporting data scrubbing and preparation of supporting schedules.

  • Provide ad hoc analysis as needed, for up to 15 % of time as requested by the Investment Director.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelors degree and work experience demonstrating professional numeracy, critical thinking and analytical ability.

  • The jobholder will need to have the proven ability to learn quickly in an environment with large amounts of information and will need problem solving skills and quantitative reasoning. Analytical skills and financial literacy will be critical for handling the analysis assignments in this role.

  • Proficient in MS Office, with strong MS Excel skills.

  • An organized and logical approach.

  • Excellent attention to detail.

  • Proven ability to manage multiple goals and projects and to prioritize and execute deliverables.

  • Track record of proactivity and ability to work without close supervision.

  • Confident communicating at different levels within the organization – proven high quality verbal and written communication.

  • Good people skills with diplomacy and ability to influence senior managers in the MFIs, resolve problems together, and advocate for better ways of doing things.

  • Effective working in a matrix organization with multiple stakeholders.

  • Ability to be cross culturally sensitive through an awareness of cultural differences.

  • At least 1 year of related professional experience or equivalent internship experience, preferably with exposure to corporate payment transactions and financial analysis.

  • Knowledge of financial and accounting processes, payment systems, etc, which could have been gained from work experience in Treasury or accounting or supply chain.

  • Proven ability to learn how to deal with complexities such as multiple currencies, withholding taxes, transfer pricing issues, loan product and interest rate structures, etc.

  • Experience using accounting and treasury software systems.

  • Fluency in English.

Preferred:

  • Bachelor’s Degree in Accounting, Finance, Economics or similar field.

  • 2-3 years of professional experience in a corporate treasury.

  • Familiarity with or background in Microfinance.

Work Environment/Travel:

  • 5% travel

Finance Coordinator South Zone

Type de recrutement : Local (interne seulement)

Location : Lubumbashi (Bureau de la Zone)

Date limite de dépôt des candidatures : Jeudi 01 Octobre 2020

  1. But du poste:

    Contribuer aux valeurs fondamentales de World Vision en fournissant des conseils et un soutien technique dans la gestion financière; Renforcer les contrôles internes et veiller à ce que les politiques et les procédures financières, administratives, d'approvisionnement et autres soient compris et suivis par tout le personnel. Assurer la conformité avec les exigences internationales en matière de déclaration financière des Donneurs et de et World Vision; Fournir un soutien financier adéquat au personnel sur le terrain.

  2. Principales responsabilités :

  1. Examiner tous les paiements effectués au niveau du bureau de zone pour vérifier l'exactitude arithmétique, le codage correct, la disponibilité du budget et s'assurer que tous les documents de soutien pertinents sont joints pour une piste d'audit appropriée, en alertant le directeur financier de toute divergence ou de toute question nécessitant un suivi supplémentaire.

  2. Assister à l'examen des budgets des projets. Effectuer des examens des budgets par rapport à chaque trimestre pour chaque projet et guider les programmes sur la nécessité de révisions budgétaires en fonction de la performance financière du projet.

  3. Coordonner avec tous les comptables pour soumettre chaque trimestre des rapports de dépenses par ligne budgétaire pour chaque projet et suivre les dépenses par ligne budgétaire afin de guider et fournir un soutien sur la gestion budgétaire appropriée.

  4. Veiller à ce que tous les processus et procédures de passation de marchés fassent l'objet d'un suivi de tous les documents, effectuer des examens financiers de toutes les demandes de paiement et des journaux

  5. Préparer et veiller àce qu'un rapport financierde zone précis et opportun (IA209, rapports de base, explications des écarts) soit produit pour le 15 de chaque mois. Veiller àce que tous les projets de zone soient joints à la base de données du FFR avant le 25 avril et le 25 octobre pour les dates limites des rapports financiers de mi-année et de fin d'année.

  6. Coordonner et consolider le rapport sur l'ancienneté du bilan de la zone et l'analyse consolidée àsoumettre au FFR au plus tard le 15 de chaque mois.

  7. Aider à la préparation et à la révision des budgets des projets. Effectuer des examens des projets par rapport aux chiffres réels chaque trimestre pour chaqueprojet et orienter les programmes sur la nécessité de réviser les budgets en fonction des résultats financiers du projet pour chaque trimestre. Coordonner la préparation du budget annuel.

  8. Coordonner avec tous les comptables du Cluster et préparer l'outilde suivi des recommandations d'audit trimestriel et s'assurer que les conclusions de l'audit pour toutes les entités sont mises en œuvre dans les délais fixés pour la réception de l'audit final

  9. Surveiller le flux de trésorerie de tous les projets : s'assurer que les projets soumettent des demandes de financement précises basées sur les besoins réels au bureau de zone avant le 3 de chaque mois, en fonction des dépenses réelles àpayer au cours de ce mois particulier et non en fonction du budget.

  10. Superviser les comptables du bureau de zone (comptable, caissier, autres comptables), en élaborant un plan de renforcement des capacités clair pour chacun d'entre eux au début de chaque exercice financier avant le 25 octobre de chaque année. Proposer des accords de performance clairs avant le 30 octobre.

  11. Soutenir les processus budgétaires annuels du LEAP et coordonner les entrées budgétaires dans les systèmes Horizon pour toute la zone

  12. Assurer la coordination avec tous les comptables et veiller àce que les rapports d'activité soient soumis chaque mois au plus tard le 5 de chaque mois. Veiller à ce que les rapprochements mensuels et trimestriels des LDR soient effectués pour s'assurer que ce qui figure dans le grand livre correspond àce qui figure dans les LDR.

  13. Participer activement aux audits de projets et diriger la mise en œuvre des recommandations d'audit dans les délais convenus ; participer activement aux examens des FFR et au QRM au niveau des NO et des zones.

  1. Qualifications : Formation / connaissances / Compétences Techniques et Expérience

Les éléments suivants peuvent être acquis par une combinaison d’une formation formelle ou autodidacte, une expérience préalable ou un apprentissage sur le tas:

  • Qualification minimum requise : Diplôme de Licence dans un domaine connexe à la Comptabilité ou aux finances.

  • Expérience:Un minimum de 5 ans d'expérience en comptabilité de préférence au sein de World Vision.

  • Préférence : ACCA, expert-comptable agrééavec certification en Sun System

  • Compétences & Aptitudes Techniques :

  • Une qualification d'un organisme professionnel de comptabilité reconnu préférable

  • Connaissance des principes comptables généralement reconnus, une connaissance pratique des systèmes financiers et de contrôles internes.

  • Doit avoir une bonne compréhension de la budgétisation et des normes LEAP et des processus de budgétisation Horizon

  • Au moins cinq ans d'expérience connexe avec les PA et/ou la gestion des subventions, de préférence au sein de World Vision.

  • Bonne connaissance de Sun Systems, Vision, Excel et Word.

  • Bilingue (français et anglais) de préférence.

  • Expérience dans la gestion financière des subventions gouvernementales et de la gestion financière des projets

Faith & Development Evidence Advisor

Position location to be determined by home country of successful candidate within Middle East/Eastern Europe Region (MEER) where WVI is registered to operate.

FAITH AND DEVELOPMENT EVIDENCE ADVISOR

PURPOSE OF POSITION

The purpose of this position is to support Middle East/Eastern Europe (MEER) Regional and Field Offices (FO) to ensure that Christ is at the center of all of our work. Through creating a vision to: Equip our leaders and staff to live out our faith; Further develop and scale guidance and evidence-based models for integrating faith in ministry practice and tracking the roots of poverty, vulnerability, and injustice; Ensure consistent communication of our Christian identity and mission; Expand and deepen our partnerships with churches and faith leaders.

MAJOR RESPONSIBILITIES

Develop and scale evidence-based models for integrating faith in ministry practice:

  • Support FOs with integrating and tracking faith matters in their strategies and programming, including grants

  • Work closely with the GC (Global Center), FO and the MEER Strategy and Ministry Quality (SMQ) team to contribute to refinement of program quality standards and overall programming from F&D (Faith & Development) perspective

  • Support the FO with developing program (including grants) designs with a strong focus on F&D whenever possible and relevant

  • Support the FO with smooth integration of the F&D specific Core output and outcome Indicators in programming across all funding streams

  • Support the region and the field with generating evidence of impact on F&D related priority themes at the individual FO level as well as across MEER

  • Develop new and/or refine existing F&D specific evidence platforms and other info materials for knowledge management, progress monitoring and program quality assurance

  • Promote knowledge sharing on organizational F&D/SNC policies and standards and help the field with their realization in a context sensitive manner

  • Promote application of existing F&D models as well as help with developing new approaches especially relevant for the Response and other fragile context programming

  • Ensure fulfilment of Partnership F&D metrics, i.e., alignment to policies and completion of Mission Immersion Programme.

Expand and deepen our partnerships with churches and faith leaders, acting as connectors:

  • Support MEERO and FOs with developing new, and nurturing existing strategic partnerships with churches, and regional Christian agencies from a broad spectrum of denominations

  • Fulfil the External Engagement objective to create special platforms to amplify voices of faith partners to positively utilize their influence to reduce vulnerability and increase well-being of children and their families

  • Advise and support the FOs on interfaith partnering and engagement

Equip our leaders and staff to live out our faith as appropriate in their context

  • Create and nurture a network of F&D point people in the field for successful realization of related strategies and programming

  • Advise the FO leadership on all F&D policies and their contextualized implementation

  • Support the regional and FO leadership in further developing their spiritual leadership competencies and strengthening organizational culture enabling spiritual empowerment of local staff in the context sensitive manner

  • Develop resources and provide support to MEER leadership enabling them to work effectively in non-Christian dominant contexts

Other

  • Perform other duties related to F&D program quality and evidence building

  • Support with implementation of various F&D specific World Vision initiatives and pilots in MEER

KNOWLEDGE, SKILLS AND ABILITIES

Required

  • Post-graduate degree in development, theology/mission, sociology or similar fields.

  • Minimum 7 years of experience of working on integrating faith in development in local or international organization; work experience in fragile context would be an advantage

  • At least 5 years of experience in building evidence of impact on faith’s contribution into well-being of children

  • Demonstrated experience and ability to support field offices in developing and assessing faith in development programming

  • At least 5 years of experience of integrating faith matters in grant funded programming

  • Demonstrating experience of building and strengthening partnerships with faith leaders

  • Proficiency of English

  • Good knowledge of data analysis software (SPSS, Stata, NVivo etc.) would be preferred

Preferred

  • Great understanding of the evidence base of the role of faith in fighting various dimensions of poverty and its practical applicability in different contexts

  • Good understanding of existing models and approaches promoting spiritual empowerment and thrive among children and their families, especially the most vulnerable

  • Good understanding of traditional and non-traditional donors’ strategic position and interest in faith in development and their readiness (if any) for investment

  • Ecumenical vision and proven ability to work respectfully across all Christian traditions

  • A basic understanding of Islam from a Christian perspective and willingness to work in Islamic contexts

  • Good experience in interfaith/intercultural dialogue

  • Experience in research project on the role of faith in transformation would be highly preferred.

WORK ENVIRONMENT

  • Willingness to be flexible with hours when necessary and able to travel in the field, including the fragile context countries, per need.

Team Lead - Financial Reporting & Analyis (VisionFund)

*Please submit your CV in English.

PURPOSE OF THE POSITION:

Vision Fund International (VFI) is a wholly owned and controlled subsidiary of World Vision International (WVI). VFI’s role is to facilitate funding and stewardship of World Vision’s microfinance entities all over the world.

The Team Lead will work with the Assistant Controller in preparing and analysing monthly, quarterly, and annual reports for the executive team, the Board of Directors, various World Vision Offices, Global Center Department managers, as well as regional finance teams and MFI’s. The Team Lead will also be responsible for the day to day supervision of a team providing financial reporting and analysis.

KEY RESPONSIBILITIES:

Drive Production and Distribution of monthly and quarterly management reporting, including:

  • Monthly Standalone VFI Financial Statements.

  • Monthly Board Flash Reporting package.

  • Monthly Management Report (package of key reports including MFI, VFI financials, statistics, impact, etc).

  • Monthly trends and analysis for all regions-Monthly consolidated VFI and MFI reporting.

  • Quarterly: Financial summary for Board, Investor’s report, etc.

Data Resource Management:

  • Manage and control all reporting data received from MFI and VFI inputs.

  • Key user and expert manager of financial reporting system, including data loading, query, report writing, troubleshooting.

  • Act as key contact and make decisions related to global reporting questions from regional and MFI staff.

Lead Process for MFI Financial Analysis and Feedback:

  • Monitor reporting accuracy and financial performance of all MFIs through analysis of monthly reports and schedules and make recommendations to MFI finance, and VFI regional staff.

  • Follow up with regional and MFI staff to ensure corrections are made and that proper accounting/reporting standards are in place.

  • Drive and facilitate VFI financial reporting process improvement.

External Reporting production and Tax Compliance:

  • Manage VFI’s reporting requirements to external lenders and WVI, including management of all required lender reporting formats.

  • Prepare regular Lender compliance reports and work with Investment team to produce compliance certificates.

Supervise a staff to ensure reports and analysis are completed and in accordance to desired results.

Carry out additional responsibilities, projects and analysis as assigned by Assistant Controller such as ad hoc analysis requests and data queries. Create 8-12 unique new dashboards throughout the year based on company needs.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor's or University Degree in Accounting or Finance

  • Has extensive and advanced knowledge and experience in all areas of finance and accounting, preferably in an international development, non-profit or multinational organization.

  • Has advanced knowledge and is highly skilled in MS Office Suite (especially MS Excel), and finance systems.

  • Has average to above average knowledge, skills and experience in PowerBI.

  • Has the ability to understand multiple data sources and how they relate to each other.

  • Able to work with several functional managers or stakeholders and is able to effectively communicate with all levels in the organization (verbally and in writing).

  • Demonstrated ability to think independently and critically, self-learn and self-manage, and perform detailed and complex analysis. Has the confidence and competence to identify problems and recommend solutions and best practices.

  • Has very strong analytical, problem-solving, multi-tasking and organizational skills.

  • Minimum 4-6 years of experience preferably in an international NGO environment, multilateral organization or an international audit/accounting environment.

  • Has experience in working with people from different levels and functions in the organization.

  • Has substantial and successful experience working in a multi-cultural, geographically dispersed work environment and is able to work with several functional managers or stakeholders.

Preferred:

  • Skilled in preparing complex management report, analysis and commentary on a timely basis.

  • Advanced experience/skills in PowerBI and proficient in MS Powerpoint.

  • Certified Public Accountant (preferred but not required).

  • Ability to write and read in Spanish and/or French.

Work Environment/Travel:

  • 5% travel

Senior Financial Analyst

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Senior Financial Analyst

Reporting to : Finance and Support Services Director

Grade Level : 16

Work Location : Nairobi

Purpose of Position

This position is responsible for the timely preparation and submission of financial analysis and reports for World Vision Kenya to manage risks by use of forecasting, budgeting and reporting systems that enable monitoring and analysis of the WVKs financial health in support of achievement of WVK strategy and Child wellbeing outcomes.

Major Responsibilities

Financial Reporting and Analysis 45%

  • Ensure timely preparation and submission of Field Financial Reports

  • Prepare general Ledger Reconciliation

  • Support FRSC in CAL allocation on a monthly basis

  • Perform Ledger revaluation on a monthly basis

  • Carry out the year end closure processes.

  • Maintain the chart of accounts in Sunsystems

  • Prepare Monthly Mgt. Reports, Quarterly Board reports, and Financial pages for Annual report.

  • Prepare financial trend analysis for decision making.

Budget Preparation and Management for Support Cost Funded Departments and Local Income. 20%

  • Consolidate departmental budgets for CAL supported functions.

  • Monitor and communicate departmental spending for CAL supported functions.

  • Manage Local Income account expenditure against budget.

  • Review Procurement Plans for CAL supported functions.

  • Review purchase requisitions for NO CAL supported functions including Local Income.

  • Review and approve staff requisitions for CAL supported functions

Asset, Risk Management and Compliance 10%

  • Prepare Cash flow projections and funding request for WVK.

  • Ensure that fixed asset register for WVK is maintained in Sunsystem and reconciled on a monthly basis.

  • Ensure proper recording, Safeguarding and disposal of WVK assets.

  • Coordinate the Global insurance survey

  • Ensure recovery for loss of assets on timely implemented.

  • Ensure WVK complies to statutory requirements relating to reporting.

  • Identify and communicate reporting risks.

Capacity Building & Technical Support 10%

  • Coordinate and facilitate training for Finance and non-finance staff.

  • Measure return on investments for finance related training.

  • Develop / Review tailor-made curriculum on financial issues

  • Facilitate new staff orientation on financial matters.

  • Provide timely reports on trainings

  • Coordinate review of financial guidelines for working with local level partners

Audit, National Office Accounting Support 10%

  • Coordinating accounting support for Support Cost Funded Departments at National Office.

  • Facilitation in the internal and external audits.

  • Ensuring that audit recommendations related to reporting and analytics are implemented.

  • Ensuring that WVKs policies and procedures are adhered to.

  • Facilitation of audits.

  • Implementing audit recommendations.

Others 5%

  • Perform any other duties as requested by the supervisor

  • Adhere to WVI key policy documents mission, core values, and covenant of partnership.

  • Attend daily devotions.

Knowledge, Skills and Abilities

  • A Business Related Degree e.g. (Bachelors of Commerce in Finance/ Accounting/ Business Administration)

  • Certified Public Accountant of Kenya (CPA (K) or ACCA

  • Membership of relevant professional bodies e.g. ICPAK

  • A minimum of 7 years of experience in Financial Management preferably in an NGO

  • Experience in leadership, strategic management, results based management in financial matters.

  • Excellent team player.

  • Excellent verbal and written communication skills, good interpersonal and relational skills.

Senior Grant Accountant_Readvertized

PURPOSE OF POSITION

The project Senior Accountant will be in charge of daily activities related to supervise cash management, verification of data accuracy and reporting purpose of the project in collaboration and coordination with the different consortia partners and in alignment with the donor requirements. The project Senior Accountant will be also doing financial analysis to ensure variance at the end of each accounting period is well explained. The incumbent will be involved in planning and decision making in order to ensure goals and targets are achieved. The project Senior Accountant will ensure that a team work is built among staff in order to foster the climate conducive for work and staff wellbeing

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

10%

Financial accountability and Reporting

Promote good management and proper supervision to ensure effective cash management, coding and filling in order to enhance access to data.

. Proper management of cash

. Good management of staff and effective team work

20%

Share grants financial reports with Grants Finance Manager for review before to be submitted to support offices for reporting purpose. Ensure monthly budget amendments are done for compliance with burn rate regulation as set by World Vision.

. Budget alignment with expenditure.

. Proper documentation

10%

Establish strong cash advance management systems for sub grantees and ensure timely submission of accurate and complete accountability and reports before subsequent release is made.

Clear monitoring and follow-up of the sub-grantees on financial management.

Promote financial accountability through preparation of timely financial reports for grants in line with established grant regulations and policies

Reports well prepared on timely basis.

10%

Build the capacity of finance and non-finance staff including sub grantees in financial management systems and analytical skills

All staff are made aware on donor policies and requirements.

5%

Advise management on cost reduction and optimization of resources

Accountability and innovation to ensure business success especially on procurement matters.

5%

Promote good networks and relationships with other National Office departments, sub-grantee staff, partners, other NGOs and Banking entities among others.

Promote the team work and conducive work environment. Clear and promptly feedback on queries.

10%

Manage financial risk through enforcement effective internal controls and follow up on implementation of audit recommendations for grant projects. Facilitate the audit work and ensure recommendations are implemented within the period of 90 days.

Ensure all transactions are made in respect with internal and donor policies and requirements. Facilitate effectively audit work.

10%

Support procurement department for proper understanding of grant procurement policies while sourcing materials and services required during the projects implementation

Follow-up on procurement process. Support the supply chain manager to provide clear guidance on procurement.

10%

Prepare, maintain and submit assets reconciliation reports, assets registers and ensure periodic assets physical inventory. Receiving and immediately dispatch assets of separating staff to the warehouse (preparing the necessary documentation and obtain approval).

Participate in identifying assets for disposal and work closely with the Fixed Asset Committee.

All assets procured are recorded in the assets register.

Ensure the assets are reconciling with the accounting records.

10%

Hold the FFR review meeting on monthly basis and make sure that the action proposed are implemented within the following month.

FFR review meeting held on monthly basis.

Journals for adjustment are prepared in the same month.

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor’s degree in Accounting, Finance or Business Administration, or a related field.

  • Preferred: Professional certified as ACCA, CIMA, CPA or equivalent.

  • Solid knowledge of accounting principles financial systems budget/cash flow monitoring and internal accounting controls.

  • Ability to solve complex problems and to exercise independent judgment.

  • Knowledge of risk management.

  • Good working knowledge of computerized accounting systems, preferable Sun Systems & Vision. Must be computer literate in Microsoft Office programs.

  • Knowledge of government grant regulations and financial reporting requirements preferred.

  • Knowledge of local accounting system preferred.

  • Proficiency in written and spoken English, French added advantage.

  • Good oral/written and interpersonal skills.

  • Able to work on a cross-cultural environment with a multi-national staff.

Work Environment:

  • Travel: Regular internal travel to project areas is required

  • On call: As required.

How to apply:

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-burundi. If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process. All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face challenges applying through the online system, please call HR department for support. The closing date for submission of applications (Updated and signed CV, motivation letter, certificates of service, and Certified Degrees) is July 31st 2020 no late applications will be accepted.

Important Note:

  • World Vision Burundi does neither use employment agencies nor does it charge money for recruitment, interviews or medical checks.

  • As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children.

  • Although all applications will be considered on their individual merit, suitably qualified women are especially encouraged to apply.

Finance & Support Services Director, WV South Sudan

*Please submit your CV in English.

PURPOSE OF THE POSITION:

Provide overall leadership, oversight and management support functions (Finance, Administration, Fleet and ICT) in the National Office (NO) and all aspects of NO country financial risks. This position is seen as a strategic partner, member of the Senior Leadership Team of the NO, with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes. Deliver accurate financial data, analysis and advisory, as well as developing financial strategy that best serves the NO strategic and program objectives. Responsible for staff capacity strengthening, development and implementation of good internal controls, risk management, and utilization and safeguarding of assets according to WV approved policies and procedures.

KEY RESPONSIBILITIES:

  • Provide strong and positive leadership to the finance department ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.

  • Coordinate professional and personal development of finance staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, SunSystems, grant management, risk management, leadership, etc.)

  • Model Christ-centered servant leadership.

  • Develop strong networks internally (other NOs, SOs and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication and relationships.

  • Promote shared resource networks within the region, and the partnership.

  • Adhere to WVI key policy documents – mission, core values, and covenant of partnership.

  • Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff as appropriate.

  • Manage country's financial risk exposure and avoid significant finance audit risk ratings, both at the NO and project levels.

  • Provide cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.

  • Coordinate adequate preparation for GC and external audits: Manage Financial Risk; Implement anti-corruption and fraud strategies.

  • Wise stewardship& safe guarding of org. & donor resources.

  • Production of accurate Financial reports.

ICT Security and Integrity:

  • Improve IT infrastructure and provide quality service.

  • Ensure office disaster preparedness and policies updated to include new technologies, trends and threats.

  • Ensure improved office/programs connectivity for business operational support.

  • Facilitate and ensure preparation of and adherence to computer usage policies.

Administration & Fleet:

  • Ensure that WV staff and assets are secured, safe and well maintained; oversee logistics coordination.

  • Incident management.

  • Make sure that WV provides quality hospitality services to staff and visitors.

  • Transportation/Logistics: Responsible for vehicle procurement, management and maintenance.

Other duties as assigned by supervisor.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Minimum 7 years of experience in finance position with medium business/medium NGO/government agency.

  • Minimum 2 years of experience in finance management position (Fragile context experience will be an Advantage).

  • Successful completion of Hostile Environment & Awareness Training (HEAT) for the successful candidate -clearing him/her to work in South Sudan.

  • Bachelor’s degree in Accounting, Finance or Business Administration, or a related field.

  • Masters Degree in Finance/Accounting/Auditing/Economics preferred.

  • ACCA, CIMA, CPA certification or equivalent preferred.

Preferred Skills, Knowledge and Experience:

  • Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.

  • Ability to solve complex problems and to exercise independent judgment. Being able to manage working under pressure.

  • Must be able to lead and manage team in a complex environment.

  • Good working knowledge of computerized accounting systems, preferable Sun Systems & Vision. Must be computer literate in Microsoft Office programs.

  • Knowledge of key government & Multilateral grant regulations and financial reporting requirements preferred. (USAID,DFID,EU,GAC and UN Agencies).

  • Proficiency in written and spoken English, knowledge of Arabic a plus.

  • Good oral/written and interpersonal skills.

  • Able to work on a cross-cultural environment with a multi-national staff.

Work Environment/Travel:

  • Willingness to travel domestically and internationally up to 25% of the time.

  • Fit to work in a fragile context.

Internal Audit Manager - VisionFund Ghana

*Please submit your CV in English.

PURPOSE OF THE POSITION:

Helps MicroFinance Institution (MFI) accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control and governance processes.

Monitor compliance with the existing laws, rules and regulations of the institution’s country.

Advice the Board of Directors and management of the institution on the adequacy of the internal control systems and risk management.

Perform a statutory function if working in a regulated entity.

KEY RESPONSIBILITIES:

Planning:

  • Develops and submits for approval to the BAC annual audit plan that outlines the activities to be undertaken by the Internal Audit Department (IAD) during the year.

Reporting:

  • Submits timely reports to management for all the audits conducted during the year.

  • Submits written audit reports to the Audit Committee before every scheduled Board meeting.

  • Submits high quality dashboard and any other required reports to the RAM timely.

  • Tracks the status of issues / corrective actions arising from audit reports and provides updates to Management, RAM and BAC.

  • Informs all concerned staff on changes in Internal control and audit policies and procedures.

Audit Work:

  • Carries out the Internal Audit Plan with the assistance of the Internal Auditors (if any) or on their own.

  • Performs testing or ensures testing done by Internal Auditors is as per required standards and latest Audit Program.

  • Prepares, reviews and issues all IAD audit reportsafter approval by the RAM.

  • Discusses the results of audits with respective units/branch department managers and advices on appropriate actions to improve conditions.

  • Ensures all audit testing is adequately documented and archived as required by local regulatory authorities and the RAM.

  • Provides and independently appraises all operational functions of the institution.

  • Reviews and updates Audit Programs and the Audit Manual when there are changes to products, processes, regulations or systems.

Supervision and Training:

  • Supervises, motivates and reviews the work of the Internal Auditors (if any).

  • Trains less experienced auditors to meet IAD audit standards.

  • Appraises and evaluates all IAD staff development plans.

  • Works to develop self and team members continuously.

  • Ensures all members of IAD complete the required number of CPE hours every year.

Assist in Fraud Investigations and External Audits:

  • Assist in the execution of external audits as well as examination to be conducted by government regulatory agencies and other stakeholder / raters.

  • Promptly investigates any fraud incidents escalated by management, staff, RAM, BAC or through Whistle Blowing channel.

  • Monitors implementation of issues raised by the external auditor’s management letters and Regulatory reviews.

Meeting Budget:

  • Prepares the IAD budget in line with the Annual Plan timely.

  • Tracks performance against the budget and ensures that the budget is not exceeded.

Relationship Building:

  • Build strong working relationships with the CEO and Senior Management team of the MFI.

  • Build strong relationship with the RAM and demonstrate leadership skills with IA team.

  • Build strong relationships with the BAC, external regulators / auditors.

KNOWLEDGE, SKILLS AND ABILITIES:

  • University degree in accountancy or business administration.

  • Professional accounting(CPA/ACCA/CIA) qualification a must – CISA certification will be an dded advantage.

  • Minimum of 5 years audit experience in banking supervision and/or microfinance(with a minimum of 2 years demonstrated strong leadership experience inplanning, supervision and management of an internal audit department a must).

  • Experience advising senior management and reporting to audit committees on risk management and monitoring a must.

  • Experience in systems analysis and audit would be added advantage.

  • Understanding of sun systems, eMerge, TMS or other relevant accounting and loan tracking software would be an advantage.

  • Excellent proficiency in the use of all Microsoft office applications especially Excel.

  • Capability and willingness to take responsibility.

  • A high sense of integrity.

  • Determined personality with initiative, perseverance and the ability to motivate and manage the team.

  • Must be a committed Christian and able and willing to participate and lead in daily devotions.

Director, Financial Planning, Reporting & Analysis

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The Director, Financial Planning, Reporting & Analysis – Global Centre leads a team that is responsible for the financial aspects of financial planning, reporting and analysis for the WVI Global Centre. This is a critical role that supports the Senior Director, Corporate Accounting, Financial Planning, Reporting and Analysis and works closely with the Chief Financial Officer to ensure the budgeting processes, reporting and analysis for the Global Centre is timely, accurate and supports strategic conversations regarding resource allocation in line with Our Promise.

To achieve this, the position is responsible for:

  • Leading the team.

  • Overseeing timely and accurate financial reporting and analysis to the Chief Financial Officer, the Executive Leadership Team, senior leaders and managers in the Global Centre.

  • Building strategic reporting and analysis capability that facilitates strategic resource allocation decisions of the Global Centre allowing leaders to invest in activities to deliver of Our Promise.

  • Driving a customer focused culture, ensuring staff develop a deep understanding of the business units of the Global Centre from the perspective of Executive Leadership and Partnership Leaders, and cost centre managers.

  • Leading and oversee projects to continuously improve reporting and analytics by utilizing new technology capability and working with the Director, Data, Systems and Services to drive new capabilities.

  • Working closely with peers to understand the end-to-end Support Office/Global Centre/Field Office financial eco-system and ensuring budgeting, financial reporting and analysis is consistent and aligned.

  • Working closely with peers to ensure financial systems and processes are seamless from a customer perspective.

  • Advising on issues related to partnership budgeting, reporting, compliance, internal controls, liquidity, and systems.

  • Initiating and participating in global and departmental initiatives.

  • Being a thought leader on broader Partnership financial management.

KEY RESPONSIBILITIES:

Partner with the business to leverage accurate, timely and insightful reporting and analysis and achieve business outcomes.

Design and continuously improve a reporting framework for the Global Centre to ensure reports are streamlined, timely, clear, provide actionable insights, inform decision making and meet customer needs.

This involves:

  • Thinking forward and pre-empting and identifying key decision and reporting needs of stakeholders in future years (possibly before they even ask), driven primarily from the vision articulated in Our Promise and from deep knowledge of stakeholders.

  • Identifying appropriate sources of data that need to be captured and design solutions for capturing data in systems, utilizing systems thinking skills, technology developments, internal controls and quality control.

  • Be the business owner for the Finance systems projects designed and implemented as a result of needing to capture the new data, engaging stakeholders and driving the Finance Data, Systems and Services team and IT to deliver an appropriate technological solution.

  • Design and oversee the implementation of new reporting and analysis that can be created as a result of the new data available.

  • Review the existing reports and analysis to identify their appropriateness of need for update and rebuild as a result of the new data and technology available.

  • Seek feedback from customers and iterate reporting and analysis to be fit for purpose.

  • Oversee the production of regular reports and analysis to stakeholders (monthly, quarterly, annually, key meetings) to ensure decision makers are empowered with accurate and timely information to support their activities, including cost centre reporting.

  • Be a trusted advisor to the Senior Director, Corporate Accounting, Financial Planning, Reporting and Analysis and Chief Financial Officer, ensuring they have appropriate information and insights for decision making.

  • Manage a team of trusted Finance Business Partners to work closely with Executive Leaders, Partnership Leaders and cost centre managers on business cases and other financial analysis to support their decisions.

  • Ensure integration and alignment with the activities of peers to build a seamless customer experience.

Lead the Global Centre annual cycle from planning through to year end.

Collaborate with peers to ensure alignment and integration of processes and activity of the annual financial cycle from planning to year-end close, in particular:

  • Lead the Global Centre annual and multi-year planning and budgeting process, by:

  • Designing the process for the upcoming fiscal year, ensuring alignment with all aspects of the global planning process;

  • Leading the preparation of financial information for the Chief Financial Officer as they facilitate high-level resource negotiations and planning parameters with the Executive Leadership Team at the start of the process;

  • Overseeing the production of tools, templates and communications to execute the process;

  • Leading the execution of the process across all Global Centre departments, supported by a team of Finance Business Partners and analysts;

  • Being an escalation point for issues identified by Finance Business Partners during the process and negotiating resource allocation with Executive Leaders, Partnership Leaders and cost centre managers to ensure compliance with approved budget parameters;

  • Preparing reports and analysis of the submitted budget for review and approval by the Senior Director, Corporate Accounting, Financial Planning, Reporting & Analysis and the Chief Financial Officer, identifying opportunities and issues for consideration;

  • Preparing Board pre-reads and presentations regarding the Global Centre budget for the WVI Stewardship Committee and WVI Board for their approval;

  • Ensuring stakeholders from across the Global Centre are appropriately engaged during and after the process and that decisions are clearly communicated;

Leading a post implementation review with stakeholders, identifying opportunities for improvement.

Lead the annual Chargeback setting process, by:

  • Designing the process for the upcoming fiscal planning period, ensuring that it connects appropriate to the timelines for the Field Office and Support Office planning processes.

  • Overseeing the production of tools, templates and communications to execute the process.

  • Convening the Chargeback Committee, delivering a process that has clear recommendations to the Chief Financial Officer for approval that are in line with principles.

  • Ensuring stakeholders from across the Partnership (including Field Offices and Support Offices) are appropriately engaged during and after the process and that decisions are clearly communicated.

  • Leading a post implementation review with stakeholders, identifying opportunities for improvement.

Lead the Global Centre forecast process throughout the fiscal year, by:

  • Designing the process.

  • Overseeing the production of tools, templates and communications to execute the process.

  • Executing the process at key points during the year through a team of Finance Business Partners and Financial Analysts.

  • Overseeing the review of business cases submitted by departments seeking redistribution of resources and negotiating resource allocation with Executive Leaders, Partnership Leaders and cost centre managers to ensure compliance with approved budget parameters.

  • Identifying opportunities for strategic realignment of resources to ensure key organizational priorities have appropriate resources for delivery and presenting this information to the Senor Director, Corporate Accounting, Financial Planning, Reporting & Analysis and the Chief Financial Officer for consideration and approval.

  • Communicating outcomes of the process to stakeholders.

Lead a component of the Global Centre year-end processes, by:

  • Ensuring that costs are recorded in the appropriate period and cost centre.

  • Reviewing actual expenditure against budget and identifying issues and ensuring corrections prior to the general ledger close.

  • Negotiating carry forward of savings from the current year to the next fiscal year (with approval from the Chief Financial Officer).

  • Working with the Director of Corporate Accounting to ensure year-end adjustments are minimized through effective monitoring and identification of issues and corrections well prior to the end of the fiscal year.

Leadership and Management:

  • Management responsibilities, including cost centre management, people management and strategic planning for the team.

  • Oversee continuous improvement initiatives that will support the Group’s business plan and objectives.

Other duties as requested:

  • Perform other duties as requested by Senior Director, Corporate Accounting, Financial Planning, Reporting and Analysis, including, but not limited to, participation in organizational projects as a representative of GC Finance and the interests of the Global Centre and broader team leadership and management responsibilities.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Minimum Bachelor’s degree in Accounting / Finance.

  • Extensive knowledge in Generally Accepted Accounting Principles and audit and/or internal controls.

  • Excellent communication skills, both verbal and written.

  • Minimum of 5 years of experience in financial planning, budgeting, forecasting, financial analysis and performance management in large, global organizations.

  • Minimum of 5 years of experience in managing teams, projects and performing finance functions in a corporation, financial institution or non-profit organization.

  • Demonstrated experience in developing and implementing financial best practices, work-flow, and procedures for a large global organization.

  • Certified Public Accountant, Chartered Accountant or equivalent.

  • Effective in written and verbal communication in English.

Preferred Skills, Knowledge and Experience:

  • MBA preferred.

  • Superior organization, prioritization, and self-motivation skills.

  • Strong computer skills and knowledge in MS Office Suite, SunSystems and PowerBI.

  • High level of working knowledge related to automated accounting / financial systems.

  • Excellent stakeholder management skills.

  • Excellent project management skills.

  • Ability to translate technical information into common language so that non-financial individuals can readily understand the information.

  • Minimum of 5 years of experience leading large global team of financial analysts across multiple countries and regions.

  • Ability to translate or communicate complex finance and accounting principles into common language so that non-finance people or finance staff with very basic knowledge in finance can readily understand the information.

  • Experience working with senior leadership teams, with demonstrable ability to communicate and engage effectively.

  • Experience in developing and implementing process improvement initiatives.

  • Cost centre management.

  • Experience managing and developing people, including hiring, talent and succession planning and performance management.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 25% of the year.

WVV Bookkeeper- Ham Thuan Bac AP

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY19) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

In FY19, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hung Yen, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the AP Manager in maintaining the books of accounts and other financial records of AP & adhering to the financial standards of World Vision financial system to ensure accountability.

ROLE DIMENSIONS:

FINANCIAL POLICY COMPLIANCE:

  • Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.

  • Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.

  • All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM).

  • The Project staffs are provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

  • The project team is assisted in verifying quotations, procurement, service supply contracts for project- related activity.

  • Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.

  • The financial transactions are monitored regularly to maintain project financial account in place and in order.

  • The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.

  • The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.

  • WV accounting policies and procedures are communicated to all staff and relevant partners.

BUDGET MANAGEMENT & FINANCIAL REPORTS

  • The Project Manager is assisted in planning and developing project budget in line with the Plan of Action and log frame.

  • The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.

  • The Sunsystem generated financial reports are reviewed with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.

  • The Manager is provided with the necessary management financial report as and when required and adhering to the standards/templates required by donor.

FILING

  • Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.

  • All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

KNOWLEDGE – SKILL – ABILITIES

Bachelor Degree;

Majored in finance/ accounting.

Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

Good time management and organizational skills;

Good interpersonal and communications skills;

Fair English, especially report writing skills;

Good computer skills in Word, Excel, PowerPoint and email;

Ability and passion to learn about accounting

Experience in bookkeeping.

Our contact details are:

People and Culture Department – Ms. Nguyen Thi Minh Phuong

World Vision International - Vietnam

Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi.

Tel: +84 24 39439920 – Extension: 123

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.