Stewarding nossos recursos

Nós levamos a administração de nossos recursos a sério e estabelecemos altos padrões de competência profissional e responsabilidade financeira. Nosso compromisso com nossos doadores é sermos bons administradores de seus recursos. A sua visão é a nossa visão?

Finance & Administration Assistant

Background Information

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. We are a community of close to 40,000 staff working across the world to help change the lives of vulnerable children. Our supporters, partners and staff join forces with communities on the ground to help children enjoy good health, be educated for life, experience the love of God and their neighbours and be cared for, protected and participating in addressing issues that affect their lives. World Vision has been active in Zimbabwe since 1973. Our operations are spread across 9 out of 10 provinces, with a majority of over 1.75 million beneficiaries in rural areas. Our current programs focus on improving the well-being of boys and girls in three priority sectors: health and nutrition, livelihoods and education. We also focus on child protection, gender and disabilities, emergency assistance and resilience building as cross cutting priorities across our programs. If you share the same vision, JOIN US and contribute to life in all its fullness for the children and communities we serve.

Title: Finance and Administration Assistant

Report To: Senior Finance Officer

Location: Bindura

Purpose of the Position:

To provide wide range of administrative support services, develop and maintain efficient office systems and procedures for the FAO ENTERPRIZE Project.

Major Accountabilities/Responsibilities:

  • -Responsible for procurement/requisition of stationery and other office material.

  • -Maintain the departmental files, ensuring the confidentiality and security of documents.

  • -Provide typing, photocopying, filling and other secretarial support needs for the department.

  • -Prepare departmental budgets and Labor Distribution Reports and Attendance Registers on a monthly basis.

  • -Maintain and accounting for petty cash.

  • -Stationery inventory control for the department.

  • -Prepare payment requests for the department’s expenses for submission to

the Senior Finance Officer and making follow up on payment requests and ensure that cheques are delivered to suppliers.

  • -Organise for department’s meetings and taking minutes for staff meetings.

  • -Asset administration.

  • -Assist in the logistics needs of all staff pertaining to all travel.

Qualifications and Skills:

  • -Diploma in Secretarial Studies, Finance, Accounting or Equivalent.

  • -2 years relevant experience.

  • -Good typing skills and speed.

  • -Knowledge and experience in computers especially Microsoft word, Excel, Spreadsheet software, Lotus Notes.

  • -Knowledge of database management.

  • -Ability to handle confidential matters and a high degree of professional integrity.

  • -Ability to achieve pre-defined results and outcomes using ethical, best practice methods.

  • -Ability to complete tasks in a timely, cost effective way.

NB: Shortlisting will be done as applications are received. Only shortlisted candidates will be contacted.

Female applicants are encouraged to apply.

Comptable

BUT DU POSTE

Sous la supervision du Finance Coordinator, le comptable est chargé des opérations comptables et financières des projets dont il a la charge et veille à l’application des politiques et procédures du Manuel Financier de WVI et du guide de contrôle interne des Programmes/Projets de World Vision Tchad.

RESPONSABILITES:

S’assurer de la fiabilité, de l’authenticité et de l’exhaustivité des justificatifs devant servir de soubassement aux paiements et à l’établissement des pièces comptables puis de l’archivage des pièces et comptables(Vouchers).

Former l’équipe du projet et les partenaires sur les politiques et procédures financiers de World Vision International et organiser des sessions de mise à jour si besoin.

Gérer la petite caisse pour les dépenses courantes du bureau conformément au Manuel Financier de WVI.

Procéder de façon journalière à la mise à jour du tableau de suivi de la trésorerie et le soumettre régulièrement aux chefs de projets avant toute action de paiement.

Effectuer des visites régulières sur le terrain pour s’assurer de l’effectivité et de la qualité des biens et services fournis aux bénéficiaires du projet.

Choisir au hasard un fournisseur ayant soumissionné dans un processus de passation de marchés pour s’assurer de son existence, de la nature de son commerce, de la relation entre le fournisseur et le staff du projet et aussi vérifier si le montant proposé est raisonnable.

QUALIFICATIONS ET EXPERIENCES

Avoir au minimum une Licence en comptabilité,gestion ou tout autre diplôme similaire.

Disposer d'au moins trois ans d’expériences dans un poste similaire et de preference dans les Organisations de Developpement.

Finance Specialist – WV Germany

PURPOSE OF POSITION:

This position is primarily responsible for supporting WV-Germany’s Accounting, International Finance Management and IPG teams in terms of financial management, financial reporting and analysis, as well as data entry.

Using various reporting and analytical tools as well as databases, this position will be responsible for financial analyses, financial reporting, and data processing (notably in relation to World Food Programme) required by WV Germany and its stakeholders.

MAJOR RESPONSIBILITIES:

Financial management of World Vision Germany’s World Food Programme projects, notably:

  • The checking and processing of gifts in kind and distribution cost reimbursements.

  • The planning and transfer of match funding.

  • The pro-active follow-up with the relevant persons in case of missing information or inconsistencies.

Handling of SA data base for financial tasks such as booking of SAs, follow up of unidentified SA charges etc. as well as optimisation of SA processes and training of new SA data base users.

Training World Vision Germany staff on relevant FRSC Power BI Reports as well as optimising reports to fit their needs.

Master data management in Navision based on information received from the IFM Team.

Provide regular monthly/quarterly/annual reports as well as ad-hoc analysis required by the finance and programme teams at World Vision Germany.

Management of transfer confirmations:

  • Collection and execution of monthly confirmations for the National Offices relating to the monthly transfers from World Vision Germany to the field.

Tracking and pro-active follow-up with National offices if confirmations are not received on time as well as escalation to team leader IFM.

Creating and distributing reports out of COUPA Germany for P2P and travel expense.

Entries into the World Vision International project management system (PBAS) in relation to the products “Gift Notification” (quarterly) and “Bounce Back” (annual). Follow-up to ensure that the commitments are approved by the team leaders. Planning of Bounce Back transfers in Navision.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor or University degree in Accounting.

  • Proficient user of Microsoft Excel and Microsoft Power BI.

  • Very good written and verbal communication in English4.

  • 3 to 5 years of work experience, preferably in an international NGO or similar environment.

  • Ability to thrive in a multi-cultural, geographically dispersed work environment.

  • Excellent ability to prioritise and to allocate time and resources effectively.

  • Results-orientated work approach and ability to escalate effectively, if required.

  • Ability to work independently and willingness to take ownership/make decisions within area of responsibility.

Preferred Skills, Knowledge and Experience:

  • Basic knowledge of Microsoft Navision and COUPA (Provision).

  • Certified Public Accountant.

  • Financial Systems/Financial Reporting competency and experience with business intelligence software (e.g. Sunsystem and Navision report writer or any equivalent accounting softwares (e.g. SAP) and reporting tools.

  • Skilled in preparing complex financial management reports on a timely basis5.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 10% of the time (trips for training purposes and potentially during year-end).

Records Management Assistant

Records Management Assistant

Purpose of the position:

To facilitate the Finance Group in maintaining proper records and filing.

Major Responsibilities:

  • Maintain proper and accurate filing of all finance documents.

  • Facilitate both internal and external auditors

  • Documents archiving

  • Maintain proper and accurate filing for all finance vouchers

  • Reconciliation of the field digital files

  • Digitization of files

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

  • Education: A Degree in Records Management, Business Administration or a related study.

  • Must demonstrate hands on experience of filling/documentation and familiarity with the various filling systems.

  • Experience: A minimum of 2 years work experience in records management or related administrative roles

  • Past experience in accounting computer packages, especially sun system

  • Experience working in grant related programs.

  • Good interpersonal skills and a team player

Working Environment / Conditions:

  • Work environment: Nairobi based with occasional travel to countries having active conflict within the East Africa region.

Assistant Finance Analyst

PURPOSE OF POSITION:

This position will support global centre reporting and analysis of national office financial data by developing specialized and complex templates that will be used by both national offices and FRSC, reviewing and analyzing finance information from field offices, and preparing and assessing specialized reports such as bank reconciliation and advances. Being the expert in the finance template, this position is expected to guide and advise offices on effectively using the templates, and in resolving issues that may arise.

This position will develop key measures in assessing and evaluating finance data reports and review and analysis of critical partnership reports of National/Regional/Offsite offices such as Bank Reconciliation and Staff Advances. This position will be responsible in the development, implementation, and maintenance of specialized accounting templates and provide assistance to aid and resolve associated issues.

This position will manage and administer the financial information from various finance tools.

MAJOR RESPONSIBILITIES:

  • Conduct desk review/in depth review of national/regional/offsite office financial reports. Identify and monitor critical issues with significant inaccuracies and potential accounting shortfalls.

  • Develop templates for various complex and comprehensive reports and identify how to improve, standardize and automate the existing templates as part of continuing business process improvement and efficiency.

  • Serve as business owner/consultant and ensure users get maximum benefits from the templates developed.

  • Manage, administer and maintain the compliance and consolidation of National/Regional/Offsite offices to be used by the partnership and other FRSC team members. This includes revision and correction, reconciliation and validation of financial information. This also includes researching, delving, and establishing of needed procedures to enhance current data gathering and analyses.

  • Manage financial information in WV Central NO Reporting sub-site, Sharepoint and Financial Reporting Service Center database in Lotus Notes.

  • Aid in the preparation and review of year end closing process and documents.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor's or University Degree in Accounting.

  • Has an extensive knowledge and experience in all areas of finance and accounting.

  • Excellent multi-tasking and organization aptitudes.

  • Competent on financial reporting and analysis (Preferably someone who has good experience on data analysis).

  • Has sufficient knowledge and experience with Microsoft Word, Excel, Access, and Powerpoint, and has the ability to quickly learn and use other software packages like OLAP, PMQA, PowerPivot, PowerBI etc.

  • Minimum 2 years of experience preferably in an international NGO environment or the like.

  • Has at least 6 months experience in developing templates using Microsoft Excel, Access or the like.

  • Can thrive in a multi-cultural, geographically dispersed work environment.

  • Able to work with several functional managers or stakeholders.

Preferred Skills, Knowledge and Experience:

  • Preferably with experience in PowerBI and Sunsystems.

  • Experience and knowledge on Advanced Excel.

WVV NO Finance Officer

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY19) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

In FY19, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hung Yen, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

Finance is a support function of WVV with the main responsibilities of maintaining and strengthening the accountability and stewardship over the financial resources being entrusted to the organization.

In addition to the requirement of professional and educational background, staff working for the Finance function are required to possess a strong characteristic of honesty and integrity, as well as the ability to arrange and work under high pressure to meet very strict deadlines of financial reports submission.

By working closely with the AP/Project staff and other support staff, Finance function assists the WVV Management in achieving the office objectives by provision of improved financial management, better compliance, better controls and procedures.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship not only at the National Office but also at the ADPs/Projects.

The main responsibilities include ensuring that all financial records comply with the WV Financial Policies and Procedures and meet audit requirements

KEY RESPONSIBILITIES:

I. FIELD OFFICE ACCOUNTING FUNCTION

  • Regular accounting and adjusting journal entries are prepared

  • Calculate and process monthly payroll and tax payment for all staffs

  • All staff’s salaries and benefits are allocated to correct cost center

  • Reconciliation (GL, GNs, bank, etc) is carried out on a monthly basis.

  • The correction and consistency with WV standard of the used accounts and analysis codes is ensured.

  • The assets register is regularly updated and reconciled with the sunsystems data, and assets are physical verified at least on an annual basis.

  • Sunsystems data are entered and reviewed, supporting schedules and financial reports are prepared accurately and timely in cooperation with the Finance Department.

  • All outstanding advances and payables (more than 30 days) are tracked and reminded to the relevant staff or Finance Officer in a timely manner.

  • Settlement Advices are prepared and submitted on a timely basis

II. TREASURY MANAGEMENT

  • Compile project’s funding needs and other regular operating expense to request sufficient cash from Global Treasury on a monthly basis

  • Control level of cash for the office as well as each AP within approved target low

  • Timely confirm fund receipt and regular adjusting balance of restricted funds are prepared

  • Ensure efficient cash and bank operations at AP as well as National Office

III. PROJECT ACCOUNTING AND SUPPORT

  • Training and/or accounting support is provided to the AP staff , including site visits to projects and APs.

IV. OTHER RESPONSIBILITIES

  • Update, advise and ensure tax and statutory compliance for the organization

  • Audits of projects which he/she is not directly providing financial assistance and support to are conducted periodically

  • Inputs to the annual objectives for the Finance Department which are consistent with the Finance Manual are given.

  • Appropriate and on-time revisions are made to the Finance Manual, Field Finance Manual of WV Vietnam in accordance with the WV Global Center Finance manual.

  • Perform any other tasks that may be assigned by the supervisor from time to time

Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

Bachelor’s Degree in Accounting or equivalent

Knowledge & Skills

  • Good knowledge of accounting theory, financial statements and government tax requirements

  • Good interpersonal and communications skills;

  • Good English skills (both spoken and written);

  • Good computer skills

Experience

  • Experience in community development or with similar INGO.

  • Experience in bank reconciliation, journal preparation, general ledger, financial statements, treasury management and government tax requirements.

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: People and Culture Department -World Vision International – Vietnam Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 (ext.118)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

Finance and Admin Officer (iREAD MOFA Japan)

FOR LAO NATIONAL ONLY

POSITION PURPOSE:

WV International Lao PDRhas been awarded an education project (iREAD Project - Improving Reading, Environment and Advancement in school for children) grant from the MOFA Japan to implement in Lao People’s Democratic Republic (PDR). This project is planned to implement in Thapongthong District. The iRead project has the overall objective to enhance Learning Outcomes for children in primary schools with following outcomes:

Outcome 1. Strengthened teaching instructions in grades 1-3

Outcome 2. Increased support by communities and caregivers for children’s learning

Outcome 3. Improved school environments to promote health, safety, participation and learning

Outcome 4. Strengthened partnership with Lao government and enhanced monitoring mechanism to ensure the project effectiveness

This position is based in WVI-L Provincial Office in Savannakhet, with frequent travel to the field.

The Finance & Admin Officer will ensure smooth functioning of day to day finance & accounting operations of iRead project including Account Payable is done in compliance with WVI Partnership standard, Donor and Government statutory requirements. This position to ensure that the grants expenses are recorded and reported with accuracy and correctness, ensuring grant requirements and standards. This position will work with all stakeholders in the province to provide services in grant financial operation. This position will be responsible for annual, quarterly and monthly finance plans and reporting, ensuring correct expenditure coding and donor compliance across both grants. S/he will oversee program logistic and administration support, including procurement of project goods and services. S/he will work closely with the iRead project team and be responsible for leading the Finance/Admin team.

This position will directly report to iRead Project Manager with a matrix reporting to Grant Finance Coordinator in National Office. Following are the objective of the position:

  • Ensure good financial services for grant project include all payments are made on time as per grant requirement and recorded in Sun6.

  • Ensure all projects expenses, including expenses of partners,are in compliance with World Visions policies and MOFA Japan grant guidelines

  • Conduct regular monitoring visits to project site and discuss with iRead Project Manager on related financial issues.

  • Review all project expenditure and ensure corrected coding for all project budget & expenditures in line with grant budget

  • Review and ensure LDR & Block Party Screening (BPS) requirements are fulfilled and timely submitted.

  • Review expenses and post in Sun system in consultation with National Office finance.

  • Review all financial/grant reports, ensuring accuracy and correctness with timely reporting.

  • Provide support to project team with activity reporting of financial transactions with financial analysis to support implementation of programs and assist in decision making.

  • Review the Donor reports and submit periodically as per the requirement in close consultation with National Office Grant Finance Coordinator.

  • Lead project external Audit requirement.

  • Ensuring of day to day logistic & administrative support to the project. Ensure timely procurement of goods/services for all project related activities working with National Office Supply Chain team.

Major Responsibilities of Job:

  1. Grant Finance Operations

  • Establish a project financial system that will include the following processes, among others: fund requests, bank transfers, disbursements, record-keeping, reporting, and forecasting of financial needs

  • Ensure that funds are utilized following the approved budget plan in compliance with World Vision policies, Donor & Lao Govt regulations

  • Review & processes all financial transactions, record in Sun6 with accuracy and on time.

  • Review financial transactions to ensure that these are valid and authentic, and that support documentations are adequate, complete and compliant with donor requirements

  • Support & provide financial report analysis to Operations team lead & project team for any significant Underspending / over spending

  • Ensure filing of vouchers and supporting documents of grant expenses to make them readily available for reference and audits

  • Review cash request for project to ensure that project has sufficient fund to use within the month and meet target low of national finance department. Send the cash request to NO finance on time.

  • Review the record of fixed and non-fixed assets for iRead Grant to ensure that all asset record into the consolidate asset list and work closely with Grant Finance Coordinator & NO Support Services Manager about asset control

  • Ensure annual insurance for project assets done in coordination with NO team

  • Review asset listing to ensure that all assets purchase are correctly registered with complete required information by Donor/WVI

  • Review/process/accrue all staff related costs on a monthly basis and ensure all provisions are made every month from grant budget.

  1. Grant compliance, Monitoring, Reporting

  • Produce and review correctness of, monthly FFR in compliance with WVI’s and Donor Grant financial reporting standards and deadlines.

  • Provide project management with monthly analyses of the financial situation of the Donor Grant.

  • Work closely with Grant Finance Coordinator in National Office on grant compliance within project by reviewing project expenditures reports activity wise for each of the grant.

  • Review all transactions are allowable as per the grants terms and conditions. Ensure no over spending or significant underspending on each activity line allowed. Discuss with Project Manager & Grant Finance Coordinator at National Office on any such matter.

  • Assist Project Manager in monitoring operational budget such salary, benefit, travel and other office costs very well within the approval donor budget.

  • Ensure Block Party Screening is done for 100% suppliers, contractors, consultants etc. before engaging them for project work.

  • Ensure strict compliance with Government requirement, prepare MOU financial reporting of each provinces to the Government.

  • Review all monthly Labor Distribution Report (LDR)/time sheet allocation and charges to grant projects and ensure it is correctly done based on the time allocated for each project staff.

  1. Internal & External Audits

  • Works with Project Manager and Grant Finance Coordinator in National Office in accomplishing all audit requirements

  • Submits required financial documents and response to audit analytical review questions in good time

  • Responds to auditors queries & issues during audit field work

  • Works with Project Manager & Grant Finance Coordinator in monitoring the status of implementation of audit recommendations and submits updates to Finance & Support Services Director in National Office.

  1. Staff support & Capacity Building

  • Provide training to project staffs on donor requirement and ensure each staff understands well.

  • Conduct Anti-corruption training of staffs periodically and demonstrate zero tolerance to any fraudulent behavior amount staffs/supplier/partners.

  • Report to Finance & Support Services Director and Project Manager immediately.

  • Ensure compliance to donor anti-fraud policy (if any) and provide training to staff on that.

  • Support Project Manager and project team on the finance related documents and issues

  1. Supply Chain & Administration

  • Ensure Procurement & Distribution in iRead project, including preparing of project’s annual procurement plan and actual spending against procurement budget

  • Ensure grants procurements are done in line with grant requirements. Assets are purchased adhering to the source & origin compliance as per the grant regulation.

  • Ensure procurement saving reports submitted monthly to NO Supply Chain on time for all grant procurement. Review the accuracy of savings calculation and ensure effective Supply Chain Reporting & communication with National office Supply Chain and Administration team

  • Manage and coordinate the Administrative/Logistic support ensuring project activities are carried out with ease and seamless continuality.

  • Ensure all assets budgeted for grant are recorded properly, maintained and handed over as per the signed MOU with the Government.

  • Ensure timely logistics support provided to project team.

  • Keep constant communication with National Office Supply Chain & Administration to ensure proper coordination & adequate support provided to iRead project

  • Carry out any additional responsibilities as assigned by Project Manager and/or NO Grant Finance/SCM team.

EDUCATION, KNOWLEDGE AND SKILLS:

  • Bachelor’s degree in Finance, business and administration

  • Minimum of 3 - 5 years in demonstrated work experience in the area of finance and administration (Supply Chain) would be required.

  • Excellent oral and written communication skills in English and Lao

  • Strong sense of urgency and commitment to excellence

  • Highly organized and efficient self-management skills

  • Demonstrates customer services orientation to team, models servant leadership.

  • Demonstrated competency with computer programs and has basic MIS.

  • Demonstrated competency on supply chain and understanding procurement logistic process. Working experience on Supply Chain would be added advantage.

  • Experience supporting development activities in NGO context

  • Fluency in English & Lao for read, write & speak is required.

  • Good understanding of Lao Government policies, laws, and institutions and ability to work together with various stakeholders

  • Knowledge of development work in a grant project environment.

  • Working experience on EU/DFAT/USAID/ MOFA Japan grants preferred.

Work Environment: Travel to project target areas in Thapongthong district, Provincial Office in Savannakhet and National Office in Vientiane

Interested candidates are invited to submit a COVER LETTER and CV to the address below. Please indicate the POSITION TITLE. Deadline for application is 10 January 2020 and the position will close early if a suitable candidate is found.

Women are strongly encouraged to apply.

Mail: People and Culture Department

P.O. Box 312 Vientiane 01005

Email: [email protected]

Website: www.wvi.org/laos

Hub Grants Finance Manager, Iraq

PURPOSE OF POSITION:

Position is required to provide strategic financial input to decisions on all funding streams, to implement financial policies in such areas as, but not limited to: budget, cash management and forecasting, funding by donors (especially Governments), recording and documentation, project auditing, monthly financial reporting and local resource acquisition; being cognizant of World Vision International financial policies. The Grants Finance Manager plays an advisory role to the Hub Finance Director and the rest of the management team on matters related to risk management, internal controls systems and their impact on the overall grant management and compliance issues.

MAJOR RESPONSIBILITIES:

Grants/Projects Financial Management and Reporting:

  • Ensure that all grants/projects reports are discussed with the project team and passed to donors and support offices within the required time schedules. Respond to respective queries in relation to these reports from donors, support offices and internal WVS management.

  • Co-ordinate and review grants/project budget development (proposal, grant and match).

  • Review and analyze grant expenses and variances to advise the stakeholders on expenditure trends and potential issues.

  • Explore ways to reduce overhead costs on grants to ensure WV’s competitiveness without comprising ministry quality.

  • Correspond with WV Support Offices (SOs), donors and National Office (NO) management regarding project income, expenditure and reporting.

  • Ensure that project income is sufficiently committed on PBAS at all times including the approval of carry forwards.

  • Be a key player in the issues of grants / projects accounting and management to ensure accurate coding of expenses and full compliance with WVI internal and donor requirements.

  • Occasionally visit project field sites to ensure financial controls and procedures are in place.

  • Ensure that various donor regulations are complied with in all grant transactions and processes; keep the Finance Director informed on all major compliance issues/challenges while taking the necessary corrective steps.

  • Play an active role in training and mentoring grant finance staff on matters related to grant management.

  • Develop and maintain good professional networks with the NOs Grant Managers, SO IPGs, Global Grants Unit and Regional GAM.

Capacity Building:

  • Participate in and/or co facilitates grants start up workshop in collaboration with the NOs and respective SOs.

  • Create an environment of experience sharing and promote best practices within the region.

  • Participate in the regional and global grants community forums (internal and external to WV).

Risk Management:

  • Coordinate with NOs to assure follow up actions and implementation of audit recommendations and addressing common audit findings.

  • Participate in grants audit preparation to provide required information and address disallowed costs.

  • Ensure the review of the risk assessment as part of grants approval protocol in light of mitigating risk.

  • Provide in collaboration with the SOs core team, expert advice on interpretation of award terms and ensure that grants implementations are within the requirements.

  • Assist Hub Finance Director in the development of financial policies and procedures to ensure compliance to Generally Accepted Accounting Principles, WVI finance policies, and Government and other donor regulations.

  • Work in collaboration with the NOs in the hub to ensure proper implementation of the LDRs database system and Costs Allocation Policy.

  • Assist Hub NOs in the preparation to grants closeouts plan to ensure compliance with award requirements.

Perform other duties as required

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree in Accounting, Finance or Business Administration, or a related field.

  • MBA in Finance, MSC in Finance/Accounting/Auditing preferred.

  • ACCA, CIMA or CPA preferred.

  • Minimum 3 years experience in finance position with medium business/medium NGO/government agency.

  • Minimum 2 years experience in finance management position.

  • Experience in major donor regulations (US, UK, Canada Governments, GOG, EC/ECHO, UN agencies) is a MUST.

  • Experience with humanitarian aid in-country is a MUST.

  • Ability to be based in Iraq for 100% of time.

  • Practical knowledge of financial systems, internal financial controls & procedures and staff management skills is a MUST.

Preferred Skills, Knowledge and Experience:

  • Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.

  • Solid knowledge of government grant regulations and financial reporting requirements.

  • Ability to solve complex problems and to exercise independent judgment.

  • Ability to lead and manage a team.

  • Good working knowledge of computerized accounting systems, must be computer literate in Microsoft Office programs.

  • Proficiency in written and spoken English.

  • Good oral/written and interpersonal skills.

  • Ability to work on a cross-cultural environment with a multi-national staff.

  • Ability to travel within regionally and internationally.

  • A full commitment to World Vision’s core values and mission statement.

  • Full adherence to World Vision South Caucasus Child Protection, Code of Conduct and Conflict of Interest policies.

  • Full Adherence to security protocols.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 50% of the time.

Finance Officer

PURPOSE OF POSITION:

The Finance Officer V-G role serves as an assistant to the Head of Finance in performing the major financial accounting, payroll and regulatory compliance of the GCKL office. They ensure that KL GC offsite has financial tools, information and reports to achieve desired results, and apply and ensure compliance with corporate finance policies and procedures.

Individuals within the Finance Management job family are responsible for the day to day management of business support functions for the KL office. This includes contract management, financial accounting, financial management, cash management, payroll, employee support and other administrative support required for the KL office to achieve its goals.

Individuals in this job family work with all levels of staff and management to ensure the KL office has the tools, information, and reports needed to achieve desired results. They provide coordination and partner with corporate groups (e.g., Procurement, Human Resources, and Finance) for the representation and fulfillment of the local office requirements. They ensure compliance with corporate policies and procedures.

Individuals in this job family must have the ability to get work accomplished through staff across the KL office, business partners and functional areas. They must possess communication and organization skills.

MAJOR RESPONSIBILITIES:

Financial Accounting:

  • To review and approve daily JEs, CDs and DVs to ensure accuracy and consistency.

  • To ensure cash book updated and payment vouchers reviewed.

  • Act as local administrator for Cashwyze funding system. Forecasting and requesting funding three months in advance.

  • To prepare bank recon and balance sheet recon.

  • To review and approve dental and medical claims have been updated and in line with company policy.

  • To review and approve monthly prepayment and accruals are in accordance with accounting policies.

  • To prepare year end closing reports.

  • To maintain fixed asset listing for KL office and it is updated on a monthly basis.

  • To periodically review the internal controls of the office.

  • To update the KL finance policies and procedures periodically.

Offsite Reporting:

  • Assist the finance staff in other GC offices in their postings and reporting.

  • Assist in intercompany reconciliation of balance sheet accounts.

Audit & Tax:

  • Preparation of audit and tax schedules.

  • To ensure audit and tax supporting documents are in order before submission to relevant parties.

  • To assist tax agent and auditors on any request.

HR and Payroll:

  • Monthly salary and statutory deductions computation and payments done on time.

  • Monthly and yearly statutory forms to be submitted to relevant authorities and employees.

  • To coordinate the opening of bank account for new hire and preparation of the documents needed.

  • To coordinate with tax agent on documents required for expat tax computation.

Ad Hoc Related Tasks:

  • Assist in other related task as required by Manager.

  • Remain current and increase in knowledge in the finance related areas utilizing self-study and continuous education efforts.

Supervisory Role:

  • Supervise and guide the assistant in performing his/her various tasks.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s Degree in Accounting, Business Administration, Finance with equivalent work experience.

  • Typically requires 5 years of experience in Accounting and Finance.

  • Independent in self learning and leading a team.

  • Effective in written and verbal communication in English.

Preferred Skills, Knowledge and Experience:

  • Experience in using Sunsystem or any related accounting software system, AP system, HR/Payroll related systems.

  • Payroll and regulatory compliance.

  • Non profit work environment.

  • Preferably with experience in preparation of financial reporting package.