WVV Finance and Support Services Director

This position is also open to expatriates, with an international pay, but under local contract status.

World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, World Vision’s (WV) work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY17) with funding from 16 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and Private Non Sponsorship (PNS)/Grants (30%). World Vision International-Vietnam employs about 430 staff, of which 99% are Vietnamese nationals.

In 2018, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North 1 (Hoa Binh, Dien Bien), North 2 (Yen Bai, Tuyen Quang), North 3 (Hung Yên, Thanh Hoa, Hai Phong), Central (Quang Tri, Quang Nam, Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s APs focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. A uniqueness of WVV’s AP approach and structure is that team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

PURPOSE OF POSITION:

Provide overall leadership, oversight and management support for all aspects of financial management in the National Office. This position is seen as a strategic partner, member of the Senior Management/Leadership Team of the NO, with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes, providing accurate financial data, analysis and advices, as well as developing financial strategy that best serves the NO strategic and program objectives. Responsible for the finance staff capacity strengthening, the development and implementation of good internal controls, risk management, and utilization and safe guarding of assets according to WV approved policies and procedures.

Provide overall leadership to the Administration/ Procurement function ensuring that the national office is effectively supported, staff have a clean, secure and hospitable place to work and the procurement of organizational resources is executed effectively, efficiently and economically.

Provide overall leadership to the IT team and ensure that the office has reliable, sufficient connectivity and the organizations information systems and resources are adequately protected.

KEY RESPONSIBILITIES:

Leadership, Capacity Development and Strategic Partnering:

  • Provide strong and positive leadership to the finance and support services department ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.

  • Coordinate professional and personal development of staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, SunSystems, grant management, risk management, leadership, etc.); and succession planning.

  • Model Christ-centered servant leadership and support spiritual development of his/her team.

  • Actively participate in the NO Senior Management/ Leadership team meetings.

  • Attend and actively participate in strategic regional meetings.

  • Facilitate ND, Operations, Board and other department’s staff in understanding and interpretation of financial statements.

  • Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners and Board, as appropriate.

  • Develop strong networks internally (other NOs, SOs and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.

  • Promote shared resource networks within the region, and the partnership.

  • Adhere to WVI key policy documents – mission, core values, and covenant of partnership.

Stewardship:

  • Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:

  • Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.

  • Contributing to the development of appropriate policies and procedures for procurement of goods and services.

Financial Planning and Budgeting:

  • In collaboration with other NO Directors, advise the ND on strategic resource acquisition and allocation in line with RWG/VIR (Regional Working Group /Virtual Investment Review) recommendations approved by the Regional Leader.

  • Coordinate the planning and budgeting process and provide technical support, to ensure global and regional guidelines are met.

  • Review alignment of budgets between National Office, projects, grants, MyPBAS and Support Offices.

  • Control of NO budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Operations Leader.

  • Contribute to the development of WV NO strategic direction and priorities.

Fiscal Accounting, Compliance, Monitoring and Reporting:

  • Design and manage systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.

  • Coordinate the submission of timely, accurate and complete relevant reporting to the Partnership and to internal users.

  • Define and implement efficient and effective internal control systems.

  • Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carry forward, accounting and reporting.

  • Coordinate the timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database.

  • Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.

  • Provide regular analysis of ADP/Grant financial reports and timely feedback to ADP/Grant managers for decision making.

  • Ensure NO Finance staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.

Financial Risk Management and Controls:

  • Manage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings, both at the NO and project levels.

  • Coordinate management responses to finance audits performed to the NO and projects; ensure they are sent on time to the Audit Department; and that finance related audit recommendations are implemented timely at all levels.

  • Coordinate adequate preparation for GC and external audits.

  • Manage Financial Risk.

  • Implement anti-corruption and fraud strategies.

Administration:

  • Ensure WV staff and assets are secured, safe well maintained, oversee logistics coordination.

  • Ensure that WV provides quality hospitality services to staff and visitors.

  • Transportation/Logistics. Responsible for vehicle procurement, management and maintenance.

Procurement

  • Coordinate and ensure an optimal interface between the procurement and other departments for efficient customer service delivery.

Improve IT Infrastructure and provide quality Service:

  • Ensure improved office/programs connectivity.

  • Facilitate and ensure preparation of and adherence to computer usage policies.

  • Ensure office disaster preparedness and policies updated to include new technologies, trends and threats.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree in Accounting, Finance or Business Administration, or a related field.

  • MBA in Finance, MSC in Finance/Accounting/Auditing preferred.

  • ACCA, CIMA, CPA or equivalent preferred.

Preferred Skills, Knowledge and Experience:

  • Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.

  • Ability to solve complex problems and to exercise independent judgment.

  • Must be able to lead and manage a team.

  • Good working knowledge of computerized accounting systems, preferable Sun Systems & Vision. Must be computer literate in Microsoft Office programs.

  • Knowledge of government grant regulations and financial reporting requirements preferred.

  • Knowledge of local accounting system preferred.

  • Proficiency in written and spoken English.

  • Good oral/written and interpersonal skills.

  • Able to work on a cross-cultural environment with a multi-national staff.

  • Ability to travel within country, regional and internationally.

  • Minimum 5-year experience in finance position with medium business/medium NGO/government agency.

  • Minimum 2-year experience in finance management position.

  • Experience of treasury activities, establishment and monitoring of budgets and an understanding of data processing concepts and systems is preferred.

  • Experience with humanitarian aid in-country is a plus.

Grant Accountant - GFA

Position: Grant Accountant – GFA

Report to: Response Finance Manager

Location: Arua (West Nile)

Purpose of the position:

Work with the Response Finance Manager in budget preparations, monitoring grants budgets, MYPBAS commitments against approved budgets and expenditure, prepare financial reports and assist finance & operations staff in understanding basics of government/multilateral grants regulations and World Vision International Financial policies.

Major Responsibilities

  • Provide guidance and participate in the development of Program proposals with a view of advising on key strategic financial implications as per FM and donor requirements.

  • Prepare and revise program budgets and cash flows in line with donor requirements, financial policies and procedures and advise management concerning appropriate actions to be taken in order to achieve set objectives in line with donor requirements.

  • Build the capacity of grants finance and program staff through on job training to enable them understand and interpret the governments and multilateral grants policies and WVI Financial Manual.

  • Capacity build/Orient project partners/sub-grantees on grant rules and regulations and other grant/financial information so as to ensure compliance with contract terms of donor agencies.

  • Prepare grants for audits, review and assist in the implementation of program and financial audit recommendations with a view of providing adequate implementation plan to ensure recommendations are implemented on timely basis.

  • Review program expenditures to ensure proper documentation, coding, donor requirements and WV financial policies compliances, budget availability and initiate any necessary corrections or adjustments.

  • Prepare quarterly, semi-annual and annual program financial reports to different donors, follow-ups and maintain donors’ relationships.

  • Track payable and receivable accounts for vendors and program staff on a monthly basis and maintain them at low levels so as not to put program funds at risk.

  • Update grant files with proposals, grant agreements, budgets, financial reports, narrative reports, cost extensions, no cost extensions and other relevant correspondences.

  • Track and Monitor the use of program assets and equipment as per World Vision Policies and provide assets and equipment report to the management on quarterly basis for corrective actions.

KNOWLEDGE, SKILLS AND ABILITIES

  • The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training.

  • Must have a university degree in Finance or Accounting.

  • Must have a proven knowledge of Generally Accepted Accounting Principles and a practical knowledge of financial systems and internal controls.

  • Requires experience in government grants financial management, establishment and monitoring of budgets.

  • Must have proven knowledge and experience in spreadsheet applications and an understanding of data processing concepts and systems.

  • Must have a minimum of 2 years’ experience in financial accounting, preferably within World Vision.

  • Must have good oral and written communication skills.

Finance Director, WV Haiti

PURPOSE OF POSITION:

Provide overall leadership, oversight and management support for all aspects of financial management in the National Office (NO). This position is seen as a strategic partner, member of the Senior Management/Leadership Team of the NO, with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes, providing accurate financial data, analysis and advices, as well as developing financial strategy that best serves the NO strategic and program objectives. Responsible for the finance staff capacity strengthening, the development and implementation of good internal controls, risk management, and utilization and safe guarding of assets according to WV approved policies and procedures.

KEY RESPONSIBILITIES:

  • Provide strong and positive leadership to the finance department ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.

  • Coordinate professional and personal development of finance staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, Sun Systems, grant management, risk management, leadership, etc.); and succession planning.

  • Model Christ-centered servant leadership and support spiritual development of his/her team.

  • Actively participate in the NO Senior Management/ Leadership team meetings.

  • Attend and actively participate in strategic regional meetings.

  • Facilitate National Director (ND), Operations, Advisory Council and other non-finance staff in understanding and interpretation of financial statements.

  • Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners and Board, as appropriate.

  • Develop strong networks internally (other NOs, SOs and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.

  • Promote shared resource networks within the region, and the partnership.

  • Adhere to WVI key policy documents – mission, core values, and covenant of partnership.

  • Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.

  • Contributing to the development of appropriate policies and procedures for procurement of goods and services, in collaboration with the Supply Chain team

  • In collaboration with other NO Directors, advise the ND on strategic resource acquisition and allocation in line with RWG/VIR (Regional Working Group /Virtual Investment Review) recommendations approved by the Regional Leader.

  • Coordinate the planning and budgeting process and provide technical support, to ensure global and regional guidelines are met.

  • Review alignment of budgets between National Office, projects, grants, MyPBAS and Support Offices.

  • Control of NO budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Operations Director.

  • Contribute to the development of WV NO strategic direction and priorities, especially through involvement in proposal development.

  • Design and manage systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.

  • Coordinate the submission of timely, accurate and complete relevant reporting to the Partnership and to internal users.

  • Define and implement efficient and effective internal control systems.

  • Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carryforward, accounting and reporting.

  • Coordinate the timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database.

  • Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.

  • Provide regular analysis of ADP/Grant financial reports and timely feedback to ADP/Grant managers for decision making

  • Ensure NO Finance staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed

  • Manage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings, both at the NO and project levels.

  • Coordinate management responses to finance audits performed to the NO and projects; ensure they are sent on time to the Audit Department; and that finance related audit recommendations are implemented timely at all levels.

  • Coordinate adequate preparation for GC and external audits.

  • Manage Financial Risk.

  • Implement anti-corruption and fraud strategies.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree in Accounting, Finance or Business Administration, or a related field.

  • Minimum 5 years of experience in finance position with business/ NGO/government agency.

  • Minimum 2 years of experience in finance management position.

  • Certified Public Accountant or equivalent.

  • Excellent in written and spoken English. French would be an added advantage.

Preferred Skills, Knowledge and Experience:

  • Master’s degree in Accounting, Finance, Business Administration or related field.

  • ACCA, CIMA, CPA or equivalent.

  • Experience of treasury activities, establishment and monitoring of budgets and an understanding of data processing concepts and systems.

  • Experience with humanitarian aid in-country.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 30% of the time.

General Ledger Assistant

PURPOSE OF POSITION:

To support transactional processes within the General Ledger (GL) department, as detailed in the major responsibilities, as requested by customers, timely and correctly according to Month End and Year End calendar deliverables, by ensuring the compliance of all internal controls, Partnership Finance Manual and General Accounting principles.

KEY RESPONSIBILITIES:

  • Upload/import journals including budget and actual transactions globally.

  • Accounts allocation globally.

  • Making Pre-approvals process for National Offices (NOs) and Regional Offices (ROs).

  • To archive journals and other documents.

KNOWLEDGE, SKILLS & ABILITIES:

  • Technical degree in accounting or beginning (first year) university studies in Finance, Administration or Accounting.

  • Functional knowledge of accounting processes.

  • Desirable English communication (spoken and written).

  • Flexibility and ability to work on different aspects of general ledger.

  • A good knowledge of best practices within a project accounting environment and how to drive performance through better behaviors.

  • Ability to perform and direct root cause analysis over various aspects of performance.

  • Knowledge of technology; including data structure, analysis codes and business rules.

  • Familiarity with multidimensional reporting concepts and structures.

  • Demonstrated strong work ethic and flexible hours as needed; ability to drive results and meet strict deadlines.

  • Basic knowledge and understanding of Generally Accepted Accounting Principles (GAAP).

  • A good knowledge of internal controls principles.

  • At least 6 months experience in GL.

  • Excellent customer service skills.

  • Demonstrated strong work ethic and flexible hours as needed; ability to drive results and meet strict deadlines.

  • Good written and oral communication skills.

  • Ability to work in a team environment.

  • Highly organized.

Finance & Support Services Director, WV Tanzania

PURPOSE OF POSITION:

Provide overall leadership, oversight and management for all aspects of Financial Management and Support Services in World Vision Tanzania.

This position is part of the Senior Leadership Team of the National Office, with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes, providing accurate financial data and developing financial strategy that best serves the National Office strategic and program objectives.

Under Support Services, this position provides strategic leadership for Supply Chain, fleet management, ICT and Administration.

KEY RESPONSIBILITIES:

Leadership, Capacity Building and Strategic Partnering:

  • Provide strong and positive leadership to the Finance and Support Services Departments ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.

  • Coordinate professional and personal development of Finance and Support Services staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, Sun Systems, procurement systems, ICT systems, grant management, risk management, leadership) and succession planning.

  • Model Christ – centered servant leadership and support spiritual development of his/her team.

  • Actively participate in the National Office Senior Leadership Team meetings.

  • Attend and actively participate in strategic regional meetings.

  • Facilitate National Director, Operations, Board and other non-finance staff in understanding and interpretation of financial statements.

  • Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners and Board as appropriate.

  • Develop strong networks internally (other National Offices, Support Offices and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.

  • Promote shared resource networks within the region, and the partnership.

  • Adhere to WVI key policy documents – mission, core values, and covenant of partnership.

Stewardship:

  • Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through.

  • Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.

  • Contributing to the development of appropriate policies and procedures for procurement of goods and services.

Financial Planning and Budgeting:

  • In collaboration with other National Office Directors, advise the National Director on strategic resource acquisition and allocation in line with Regional Working Group /Virtual Investment Review recommendations approved by the Regional Leader.

  • Coordinate the planning and budgeting process and provide technical support, to ensure global and regional guidelines are met.

  • Review alignment of budgets between National Office, projects, grants, MyPBAS and Support Offices.

  • Control of National Office budget, cash flow and project funding, by providing timely information to budget managers, in collaboration with the Operations Leader.

  • Contribute to the development of WV Tanzania National Office strategic direction and priorities.

Fiscal Accounting, Compliance, Monitoring and Reporting:

  • Design and manage systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.

  • Coordinate the submission of timely, accurate and complete relevant reporting to the Partnership and to internal users.

  • Define and implement efficient and effective internal control systems.

  • Adhere to partnership policies, procedures and guidelines as stipulated in the International Financial Manual and other documents, including – but not limited to: grant compliance, year-end closing, carryforward, accounting and reporting.

  • Coordinate the timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database.

  • Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.

  • Provide regular analysis of Area Development Program (ADP)/Grant financial reports and timely feedback to ADP/Grant managers for decision making.

  • Ensure National Office Finance staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.

Financial Risk Management and Controls:

  • Manage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings, both at the National Office and project levels.

  • Coordinate management responses to finance audits performed to the National Office and projects are ensure they are sent on time to the Audit Department, and that finance related audit recommendations are implemented timely at all levels.

  • Coordinate adequate preparation for Global Centre and external audits.

  • Manage Financial Risk.

  • Implement anti-corruption and fraud strategies.

Supply Chain and Administration Management:

  • Coordinate and ensure an optimal interface between the supply chain and business units for efficient customer service delivery.

  • Ensure WV staff and assets are secured, safe well maintained, oversee logistics coordination.

  • Ensure that WV provides quality hospitality services to staff and visitors.

  • Fleet Management; Responsible for vehicle procurement, management and maintenance.

  • Property Management; Ensure that staff have a clean, secure and hospitable workplace.

Improve IT Infrastructure and provide Quality Service:

  • Ensure improved office/programs connectivity.

  • Facilitate and ensure preparation of and adherence to computer usage policies.

  • Ensure office disaster preparedness and policies updated to include new technologies, trends and threats.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree in Accounting, Finance or Business Administration, or a related field.

  • MBA Accounting and Finance, MSC Finance \ Accounting or Auditing preferred.

  • Has to be ACCA, CPA certified.

  • At least 10 years proficiency in managing Finance & Support Service, 5 years being based in Senior Finance Management.

Preferred Technical Skills and Experience:

  • Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.

  • Ability to solve complex problems and to exercise independent judgment.

  • Must be able to lead and manage a team.

  • Good working knowledge of computerized accounting systems, preferable Sun Systems & Vision. Must be computer literate in Microsoft Office programs.

  • Knowledge of government grant regulations and financial reporting requirements preferred.

  • Good oral/written and interpersonal skills. Able to work on a cross-cultural environment with a multi-national staff.

Working Environment/Travel:

  • Work environment: Office-based with travel to the field.

  • Travel: 25 % Domestic/international travel is required.

  • On call: 25%

Finance Director, WV Malawi

PURPOSE OF POSITION:

Provide overall leadership, oversight and management support for all aspects of financial management in the National Office. This position is seen as a strategic partner, member of the Senior Management/Leadership Team of the National Office (NO), with a focus on ensuring accountability, stewardship, coordinating planning and budgeting processes, providing accurate financial data, analysis and advices, as well as developing financial strategy that best serves the NO strategic and program objectives. Responsible for the finance staff capacity strengthening, the development and implementation of good internal controls, risk management, and utilization and safe guarding of assets according to WV approved policies and procedures.

KEY RESPONSIBILITIES:

Leadership, Capacity Development and Strategic Partnering:

  • Provide strong and positive leadership to the finance department ensuring competent and motivated staff are hired and retained, providing efficient delivery of services.

  • Coordinate professional and personal development of finance staff through adequate orientation, on-the-job coaching, identification of learning, training needs and opportunities (e.g. in accounting, SunSystems, grant management, risk management, leadership, etc.); and succession planning.

  • Model Christ-centered servant leadership and support spiritual development of his/her team.

  • Actively participate in the NO Senior Management/ Leadership team meetings.

  • Attend and actively participate in strategic regional meetings.

  • Facilitate ND, Operations, Board and other non-finance staff in understanding and interpretation of financial statements.

  • Ensure partnership finance policies and procedures are understood by Senior Management, Operations/Technical staff, Communities, Local Partners and Board, as appropriate.

  • Develop strong networks internally (other NOs, SOs and partnership entities) and externally (other NGOs, banking entities, communities, etc.) through effective communication, relationships and twin citizenship.

  • Promote shared resource networks within the region, and the partnership.

  • Adhere to WVI key policy documents – mission, core values, and covenant of partnership.

  • Participate and contribute as a member of the Senior leadership team.

Stewardship:

Ensure adequate cost efficiency and effectiveness measures are in place and are being followed through:

  • Providing cost analysis, promoting benchmarks and making recommendations for determining effective resource utilization at all levels.

  • Contributing to the development of appropriate policies and procedures for procurement of goods and services, in collaboration with the Supply Chain team.

Financial Planning and Budgeting:

  • In collaboration with other NO Directors, advise the ND on strategic resource acquisition and allocation in line with RWG/VIR (Regional Working Group /Virtual Investment Review) recommendations approved by the Regional Leader.

  • Coordinate the planning and budgeting process and provide technical support, to ensure global and regional guidelines are met.

  • Review alignment of budgets between National Office, projects, grants, MyPBAS and Support Offices.

  • Control of NO budget, cash flow and project funding, by providing timely and relevant information to budget managers, in collaboration with the Operations Leader.

  • Contribute to the development of WV NO strategic direction and priorities.

Fiscal Accounting, Compliance, Monitoring and Reporting:

  • Design and manage systems, policies and procedures that provide appropriate levels of security and control of WV assets, resources and operations.

  • Coordinate the submission of timely, accurate and complete relevant reporting to the Partnership and to internal users.

  • Define and implement efficient and effective internal control systems.

  • Adhere to partnership policies, procedures and guidelines as stipulated in the WVI Financial Manual and other documents, including – but not limited to: grant compliance, planning & budgeting, year-end closing, carryforward, accounting and reporting.

  • Coordinate the timely and accurate submission of financial reports in Notes FFR (Field Financial Reporting) database.

  • Review the reconciliation of MyPBAS to FFR monthly with action plan for addressing outstanding items.

  • Provide regular analysis of ADP/Grant financial reports and timely feedback to ADP/Grant managers for decision making.

  • Ensure NO Finance staff visit Programs/Projects to monitor accountability issues, follow up on implementation of audit findings and provide support as needed.

  • Oversee timely conduct of Statutory and internal audits.

  • Present financial statements to boards/ AC members.

Financial Risk Management and Controls:

  • Manage appropriate financial systems and controls and ensure they are in place to avoid significant finance audit risk ratings, both at the NO and project levels.

  • Coordinate management responses to finance audits performed to the NO and projects; ensure they are sent on time to the Audit Department; and that finance related audit recommendations are implemented timely at all levels.

  • Coordinate adequate preparation for GC and external audits.

  • Manage Financial Risk.

  • Implement anti-corruption and fraud strategies.

Business Systems and Technology:

  • Ensure implementation of IT strategy in Malawi.

  • Oversee development of IT policies and implementation of IT systems.

  • Safeguard IT assets, review acquisition and disposal of assets.

  • Guide implementation of cyber security policies.

  • Ensure capacity building of IT teams.

  • Manage IT cost effectiveness initiatives and cost sharing.

  • Ensure adequate IT budget are provided.

  • Monitors IT risks.

Perform other duties as required.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree in Accounting, Finance or Business Administration, or a related field.

  • MBA in Finance, MSC in Finance/Accounting/Auditing preferred.

  • ACCA, CIMA, CPA , CISA or equivalent preferred.

  • Minimum 8 years experience at finance director level position with a large scale international business or NGO/inter governmental agency.

  • Exposure to providing strategic financial management support in a development and humanitarian context is essential.

  • Minimum 5 years experience in finance management position and team leadership.

Preferred Skills, Knowledge and Experience:

  • Solid knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.

  • Ability to solve complex problems and to exercise independent judgment.

  • Must be able to lead and manage a team.

  • Good working knowledge of computerized accounting systems, preferable Sun Systems & Vision. Must be computer literate in Microsoft Office programs.

  • Knowledge of government grant regulations and financial reporting requirements preferred.

  • Knowledge of local accounting system preferred.

  • Proficiency in written and spoken English.

  • Good oral/written and interpersonal skills.

  • Able to work on a cross-cultural environment with a multi-national staff.

  • Ability to travel within country, regional and internationally.

  • Experience of treasury activities, establishment and monitoring of budgets and an understanding of data processing concepts and systems is preferred.

  • Experience with humanitarian aid in-country is a plus.

WVV AP Bookkeeper - Huong Hoa, Quang Tri

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, World Vision’s (WV) work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY17) with funding from 16 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and Private Non Sponsorship (PNS)/Grants (30%). World Vision International-Vietnam employs about 430 staff, of which 99% are Vietnamese nationals.

In 2018, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North 1 (Hoa Binh, Dien Bien), North 2 (Yen Bai, Tuyen Quang), North 3 (Hung Yên, Thanh Hoa, Hai Phong), Central (Quang Tri, Quang Nam, Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s APs focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. A uniqueness of WVV’s AP approach and structure is that team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the AP Manager in maintaining the books of accounts and other financial records of AP & adhering to the financial standards of World Vision financial system to ensure accountability.

ROLE DIMENSIONS:

FINANCIAL POLICY COMPLIANCE:

  • Administrative financial services are provided to the project to ensure compliance, quality, accuracy and consistency of work in project implementation.

  • Consistent service delivery is ensured by collaborating and working closely with all of the team members of the Project.

  • All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM).

  • The Project staffs are provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

  • The project team is assisted in verifying quotations, procurement, service supply contracts for project- related activity.

  • Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.

  • The financial transactions are monitored regularly to maintain project financial account in place and in order.

  • The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.

  • The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.

  • WV accounting policies and procedures are communicated to all staff and relevant partners.

BUDGET MANAGEMENT & FINANCIAL REPORTS

  • The Project Manager is assisted in planning and developing project budget in line with the Plan of Action and log frame.

  • The financial reports cover memo prepared with variance explanations, Advances & Payables Aging Analysis (IA 264 & IA 269), the asset register updated, the bank reconciliation performed and sent on time to the Cluster Finance Officer for posting.

  • The Sunsystem generated financial reports are reviewed with assistance of Cluster FO and NO FO for any non-project related expenses, discrepancies and irregularities from the project finance manual.

  • The Manager is provided with the necessary management financial report as and when required and adhering to the standards/templates required by donor.

FILING

  • Filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.

  • All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the Project.

KNOWLEDGE – SKILL – ABILITIES

The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on the job training:

Bachelor Degree;

Majored in finance/ accounting.

Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

Good time management and organizational skills;

Good interpersonal and communications skills;

Fair English, especially report writing skills;

Good computer skills in Word, Excel, PowerPoint and email;

Ability and passion to learn about accounting

Experience in bookkeeping.

Work in a team environment

25% field visits are expected

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are:

People and Culture Department – Ms. Nguyen Thi Thanh Hang

World Vision International - Vietnam

Address: No. 988 Ngo Quyen street, Son Tra District, Danang.

Tel: 0236. 3828 459 (Ext:21)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

WVV AP Finance Officer - Binh Chanh UAP, Hochiminh city

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organisation working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, World Vision’s (WV) work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY17) with funding from 16 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and Private Non Sponsorship (PNS)/Grants (30%). World Vision International-Vietnam employs about 430 staff, of which 99% are Vietnamese nationals.

In 2018, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North 1 (Hoa Binh, Dien Bien), North 2 (Yen Bai, Tuyen Quang), North 3 (Hung Yên, Thanh Hoa, Hai Phong), Central (Quang Tri, Quang Nam, Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s APs focus within one administrative district of a province which usually populated by ethnic minority people with very high rates of poverty. A uniqueness of WVV’s AP approach and structure is that team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

PURPOSE OF POSITION:

The position supports WV Vietnam to maintain high standards of financial stewardship and assist the AP or Project Manager in maintaining the books of accounts and other financial records of the AP or Project & adhering to the financial standards of World Vision financial system to ensure accountability.

ROLE DIMENSION:

Financial Policy Compliance

  • Administrative financial services are provided to the project to ensure high level of compliance, quality, accuracy and consistency of work in project implementation.

  • Consistent service delivery is ensured by collaborating and working closely with all of the team members of the AP or Project.

  • All the day to day operational procedures in planning, implementation, monitoring and evaluation, closure, audit, etc. are conducted in timely manner and in line with WV Policy and Procedure as well as Field Financial Manual (FFM).

  • The AP or Project staff is provided the necessary account analysis codes and assistance to correctly filled in and prepare cash advance, EER, payment request.

  • The project team is assisted in verifying quotations, procurement, service supply contracts for project- related activity.

  • Adequacy and correctness of the supporting documents ensured for payments and/or voucher preparation (using Voucher Interface) to ensure consistency with WV’s Policy and donor requirements.

  • The financial transactions are monitored regularly to maintain project financial account in place and in order.

  • The suppliers of the quotes/bids submitted for major purchases are randomly selected to verify the existence, nature of business (whether it’s related to the goods or services being asked to quote or bid), relationship of the supplier with the staff of the project and reasonability of amount quoted.

  • The quality of the goods and services delivered to the beneficiaries is verified by conducting random visit to the project sites.

  • Knowledge and skills of the staff and partner on relevant WV accounting policies and procedures are upgraded.

  • Assistance to other projects and APs are provided when necessary and required by participation in cross-review; assisting cross-audit and assisting in training the new project finance staff (bookkeeper or FO).

Budget Management and Financial Reports

  • The AP or Project Manager is assisted in planning and developing project budget in line with the AP’s Plan of Action and log frame.

  • The financial reports cover memo are timely prepared with variance explanations (quarterly), Advances & Payables Aging Analysis (IA264 & IA269), the asset register is updated, the bank reconciliation performed monthly. All these reports are posted onto FFR Database on quarterly basis.

  • The SunSystem generated financial reports are checked and verified for any non-project related expenses, discrepancies and irregularities from the project finance manual.

  • The Manager is updated on the project spending status and pattern to avoid risks of ineffectiveness and material overspending or under-spending of the project budget.

Filing

  • A systematic filing system of key documents is established and maintained (in hard copy and soft copy) and in line with audit requirements.

  • All financial and other records required for audit purposes are maintained, and assistance provided in regular auditing of the AP or Project.

Administration

Implementing all necessary procedures relating to administration and settlements for NO and Cluster staff in Ho Chi Minh city office

KNOWLEDGE, SKILLS, ABILITIES:

  • Bachelor degree in finance/accounting.

  • Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes;

  • Coordination skills, including organisation and mobilisation of communities and networking/coordination among different local partners;

  • Demonstrated training and facilitation skills;

  • Good time management and organizational skills;

  • Good interpersonal and communications skills;

  • Fair English, especially report writing skills;

  • Good computer skills in Word, Excel, PowerPoint and email;

  • Experience in community development or with NGO.

  • Experience in capacity building for local stakeholders/partners.

  • Experience in accounting and finance.

  • Work in a team environment

  • 25% field visits are expected

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are:

People and Culture Department – Ms. Nguyen Thi Thanh Hang

World Vision International - Vietnam

Address: No. 988 Ngo Quyen street, Son Tra District, Danang.

Tel: 0236. 3828 459 (Ext:21)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

Senior Analyst, Global Treasury (2 positions available)

*Preferred location: Monrovia, California. Other locations to be determined by home country of successful candidate within the USA where WVI is registered to operate.

PURPOSE OF POSITION:

Coordinate with Partnership finance directors, FP&A, FRSC and other finance personnel to identify cash management needs and concerns. Distill key demands and requirements to identify changes to Partnership cash management strategy.

Implement and ensure success of key cash management strategic initiatives.

Identify and resolve critical issues that affect Partnership’s ongoing liquidity, including AML (Anti-Money Laundering) and KYC (Know Your Customer) concerns, credit quality issues, etc.

Monitor cash management processes to ensure key outcomes are achieved, and identify and resolve potential deficiencies.

KEY RESPONSIBILITIES:

  • Develop and refine World Vision’s diverse cash flow forecasts in collaboration with Partnership finance directors. Recommend to Global Treasury leadership improvements in Partnership’s cash management strategy to achieve liquidity objectives efficiently. Use critical thinking skills to improve quality of forecasts and adoption across Partnership.

  • Collaborate with Global Field Finance, FP&A, FRSC and other Partnership finance personnel to identify and resolve issues related to banks, including service or compliance issues, and cash management processes, such as forecasting, reconciliation, target balancing, sweeps, etc. Use critical thinking skills to determine potential remedies and recommend practical improvements to Field Office leadership and Global Treasury leadership given persistent resource constraints and other Partnership challenges.

  • Develop broad understanding of, and provide strategic support to, cash, financial risk and insurance functions.

  • Develop and implement treasury reports in coordination with FP&A and FRSC. Present to senior management as required, and review results to identify potential improvements. Oversee change management processes related to cash management reporting outcomes.

  • Implement and continually refine key cash management processes, including reconciliation, forecasting, and settlement, especially in light of strategic changes, including bank selection, account structures and services, etc.

  • Support Global Treasury’s shared service initiative, as required, by overseeing cash management implementations and projects.

KNOWLEDGE, SKILLS & ABILITIES:

  • Bachelor’s degree in finance or related field.

  • Proficiency with Microsoft Excel and Microsoft Word.

  • Strong interpersonal skills (both written and verbal), including the ability to listen, articulate concerns, and adapt to others’ personal and organizational styles as necessary.

  • Interest in developing professional relationships (both internal and external), for the purpose of advancing the global treasury function.

  • 1-3 years’ experience in treasury operations (cash forecasting, settlements, reconciliation and reporting).

  • Familiarity with treasury management and/or ERP systems.

  • Demonstrated ability to work with peers in a collaborative environment, and support senior management.

Preferred Skills, Knowledge and Experience:

  • CTP, CCM, or similar certification.

  • Fluency in languages other than English.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 8% of the time.

  • Ability to telecommute if required.

Analista Financiero de Programas y Proyectos

Oportunidad de Contribuir

a la tierna protección de la niñez en Honduras

Título del puesto:

Analista Financiero de Programas y Proyectos

Fecha límite de aplicación:

23 de octubre 2018

Localidad del puesto:

Tegucigalpa

Fecha de inicio vacante:

01 de noviembre 2018

Cantidad requerida:

1 Plaza

Esquema de trabajo:

Plaza Permanente

Propósito del Puesto

Asesorar y revisar las gestiones administrativas, contables, financieras, control presupuestario, liquidez y reportes financieros a confraternidad y/o donantes de los proyectos y programas de manera clara y precisa y velará en cumplir las políticas organizacionales (administrativas, contables, financieras) y leyes fiscales del país para una eficiente rendición de cuentas a la confraternidad y/o donantes.

Requisitos técnicos:

  • Licenciaturaen las ramas de las Ciencias Económicas

  • Experiencia en manejo financiero y contable de donaciones de agentes multilaterales, gobierno y donantes privados

  • Credibilidad técnica

  • Manejo del idioma ingles a nivel intermedioIndispensable

  • Mínimo 3 años de experiencia en puestos similares

  • Manejar vehículo 4x4

¿Cuáles serán tus funciones principales?

  • Asegurar una rendición de cuentas, conforme a políticas y procedimientos.

  • Revisar el flujo de efectivo de los programas y proyectos

  • Revisar la implementación de los lineamientos administrativos-financieros

  • Revisar el cumplimiento de indicadores GNOD (Global National office d Dashboard ) y RNOD (Regional National Office Dashboard)

  • Brindar inducción y acompañar en temas contables y financieros a los PAs

  • Proporcionar respuesta a las diferentes auditorias o revisiones varias

  • Integración a equipos multidisciplinarios para la preparación de propuestas y presupuestos de PC

  • Elaborar proyecciones de gasto estimados para la elaboración del Anteproyecto de Presupuesto

  • Gestionar el proceso de apertura y cancelación de cuentas bancarias de los Programas y Proyectos para el manejo de sus fondos

  • Revisa la presentación mensual de las declaraciones del Impuesto sobre la Renta (asalariados, servicios profesionales, retención a proveedores (ISV)) de Programas y Proyectos de acuerdo a lo establecido en la Ley Tributaria, procesos y políticas organizacionales

¿Eres la persona? ¡Aplica a esta vacante ahora!

¡Felicidades estás por iniciar un nuevo gran capitulo en tu carrera profesional y te estamos esperando! Para aplicar solamente debes de completar tu perfil en nuestro sitio de carreras:

Si estas interesado debes ingresar en la sección Apply for this job” en la parte superior de esta página, registrarse y presentar su postulación.

  1. Completar la siguiente información:

    Nombre (Name)

    Apellidos (Last Name)

    Correo electrónico (Email)

    Contraseña (Password)

    Confirmación de Contraseña (Confirm password)

    Dirección (Address line 1)

    País (Country)

  2. ¿Ha trabajado anteriormente en World Vision? (Have you worked for World Vision before)

  3. Subir su cv (Upload CV)

  4. Completar el espacio Core Values (Valores Centrales)

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  9. Dar Click en el botón que dice Apply

¿Por quétrabajar con nosotros?

Somos una organización cristiana de ayuda humanitaria, desarrollo y promoción de la justicia que sirve a todas las personas, sin distinción de raza, religión, grupo étnico o género.

Al trabajar con nosotros te conviertes en un protagonista que influye en favor de los niños, niñas, familias y comunidades más vulnerables alrededor del mundo. En Honduras tocamos la vida de más de 75 mil niñas y niños en Honduras, en 12 Departamentos, 28 Programas de Área y 694 comunidades.

Nuestra Causa

Una niñez tiernamente protegida, promotora de una sociedad más justa y segura.

Nuestra Visión

Para cada niño y niña, vida en toda su plenitud.

Nuestra oración para cada corazón, la voluntad de hacer esto posible.

Nuestra Misión

World Vision es una confraternidad internacional de cristianos cuya misión es seguir a Jesucristo, nuestro Señor y Salvador trabajando con los pobres y oprimidos para promover la transformación humana, buscar la justicia y testificar de las buenas nuevas del Reino de Dios

Somos Cristianos

Seguimos a Jesús– en su identificación con los pobres, los que no tienen poder, los afligidos, los oprimidos, los marginados; en su especial preocupación por las niñas y los niños; en su respeto por la dignidad otorgada por Dios a las mujeres de igual manera que a los hombres; en su reto por las actitudes y los sistemas injustos; en su llamado para compartir los recursos con los unos y los otros; en su amor por todas las personas sin discriminación o condiciones; en su oferta de una nueva vida por medio de la fe en Él. A partir de Él nosotros derivamos nuestro entendimiento integral del evangelio del Reino de Dios, el cual forma las bases de nuestra respuesta a la necesidad humana.

Agradecemos tu interés para poner tu talento

a favor de la tierna protección de la niñez!!

Forma parte de nuestra familia ¡Únete a nuestras comunidades!

Web: http://www.wvi.org/es/honduras

Facebook: https://www.facebook.com/worldvisionhonduras/

Linkedin: https://www.linkedin.com/organization/16195222/admin/

Twitter: https://twitter.com/vmhonduras

Youtube: https://www.youtube.com/watch?v=2X-m_XjhZLo

 
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