Field Monitor

Job Title: Field Monitors

PURPOSE OF POSITION:

To conduct distributions, monitoring and reporting on all commodity/Cash distributions according to World Vision FPMG Standards.

Major Responsibilities:

Planning:

  • Ensure proper planning of monitoring the project activities.

  • Ensure that all the required documents for planning have signed and filed.

Assessment:

  • Take part of Assessments done by WV Jordan.

  • Work closely with M&E department on the assessments and supervise enumerators for data collection.

Monitoring:

  • Ensure adherence to WV policies and standards.

  • Monitor Projects activities during the implementation phase.

  • Collect and Document beneficiaries feedback about the project.

Distributions:

Ensure that all distributions for food and non-food items are conducted in an orderly proper and acceptable manner as per World Vision International, Donor and Community standards.

Managing the crowd control in the Distribution sites

Ensure a proper registration of beneficiaries.

Work-closely with Accountability Department by providing the key information.

Field Reports Do all field reports and complete all the standard forms (Good Receive note, Distribution Report, Field Visits Report, Waybills, Beneficiaries List, Loss Reports).

Commodity Accounting:

Ensure that all commodities in custody of field team are properly accounted for.

Information Provision and coordination: Ensure that proper information provision for the project is done to the implementing partner(s), beneficiaries and communities and maintain good coordination with Stakeholders.

Other Duties:

Perform Other duties as required

Education: Education level should be a minimum of bachelors degree and/or relevant experience

Experience: At least 2 years of previous experience in commodities and field assessments

Knowledge & Skill:

Good Team Player, willingness to learn, self-starter and ability to work with little supervision

Dedicated to the humanitarian cause

Good command of oral and written English.Experience in community mobilization, commodity programming and management in logistics.

Supply Chain Management Specialist

*Preferred location: Sri Lanka. Other locations to be determined by home country of successful candidate within the Asia Pacific Region where WVI is registered to operate.

PURPOSE OF POSITION:

Responsible for supporting the Regional Supply Chain Management (SCM) Director in organizing, leading, contributing to and facilitating (SCM) assessment and implementation programmes within each of the National Offices that will have the greatest impact on process improvement, simplification, standardization and cost containment. Responsibilities include:

  • Providing supply chain expertise to ensure adequate integration of supply chain management in programme planning, design, and implementation.

  • Leading programme-supply chain integration and collaboration, providing the provision of technical advice and assistance to countries for product and service delivery innovation.

Ability to complete project-level SCM strategic activities in a timely and professional manner with sufficient attention to detail in deliverables, and regular and thorough reporting and project communications Facilitate exchanges of best practices and work with partners and counterparts in the specific field and programme areas on supply chain issues for relief, development, and advocacy.

Development of supply chain planning, procurement (sourcing and buying), vendor management, cost containment, transport, warehousing, inventory management, materials handling and packaging, reverse logistics, metrics and KPIs, risk management information & systems, and vehicle fleet management

KEY RESPONSIBILITIES:

  • With RSCMD build capacity for Supply Chain Staff, Procurement Committees and other stakeholders for National Offices (NOs) through identification of training gaps, provision of training, recommending training or facilitating training whether in-house or outsourced.

  • Support the RSCMD to implement supply chain management process flows and roles & responsibilities for each supply chain process step. Set overall direction for National Office SCM process team; advise on team functions and performance.

  • Drive development of procurement plans for National Offices.

  • Strategic sourcing, effective contract management, supplier- relationship management, elimination of variation and wastes and focusing on continuous process improvement to create procurement process improvement.

  • Co-manage significant standardization and categorization of WV supplies and commodity-specific projects towards achieving strategic buying within each of the country programs and looking for ways to collaborate at regional and global levels.

  • Implement key performance metrics process which include savings and procurement tracking and analysis which should be consolidated from NO reports. Create and prioritize areas to be improved upon to drive National Office supply chain management into world-class performance and communication and external SCM reports and engagements.

  • Support ProVision readiness, roll out and full adoption in NOs and liaise with National Office Directors and Senior Management Teams to accept other developed SCM projects and drive their implementation as well as manage change.

  • Manage the key strategic supply chain processes of supplier prequalification and framework contracts development for World Vision to get best value for money from its suppliers.

  • Guide and lead WV SC in Supplier Relationship Management and Supplier Performance Appraisal.

KNOWLEDGE, SKILLS & ABILITIES:

  • University degree in business, science, engineering, technology or supply chain management or equivalent experience and professional qualification in supply chain management.

  • Minimum eight (8) years professional work experience with progressively more responsibility relevant to supply chain issues.

  • Minimum two (2) years working in cross-cultural environments and demonstrated ability to adapt to international project work.

  • Extended operational experience in global supply chain management, business process improvement, project management and team based organizational change management.

  • Multi-language fluency is a plus.

  • System implementation desirable.

  • Vocational or professional society membership (Chartered Institute of Logistics and Transport or Council of Supply Chain Management Professionals) and certification desired.

  • Effective in written and verbal communication in English.

Preferred Skills, Knowledge and Experience:

  • Demonstrated SCM technical skills required.

  • Current knowledge of the latest developments and technology in the supply chain management field, preferably in various global industries.

  • Experience with sourcing, material planning & forecasting, procurement, vendor management, contract negotiations and administration.

  • Experience overseeing daily internal/external warehouse and transport operations, inventory management and logistics support. Familiarity with basics of fleet management, customs clearance and third party logistics preferred.

  • Comprehension of supply chain performance measures in finance, operations and customer performance. Balanced scorecard experience preferred.

  • Experience in business and program analysis and possessing good analytical and negotiating skills.

  • Proven ability to conceptualize, plan and execute ideas as well as transfer knowledge and skills.

  • Ability to clearly and concisely express ideas and concepts in written and oral form.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 50% of the time.

Supply Chain Officer

  • 11683-13N28053

Avis de recrutement

WORLD VISION,

ONG INTERNATIONNALE CHRETIENNE

CENTREE SUR L’ENFANT

Lance un avis de recrutement pour:

Position: Chargé d’Achats (1) ouverte aux candidats ayant la nationalité nigérienne

Localisation: Niamey

Mission:

Servir les Programmes, Départements, Unités à se procurer des biens, présentant un bon rapport qualité/prix, auprès des fournisseurs pour la mise en œuvre des activités afin d’atteindre les objectifs assignés dans un délai requis.

Profil:

Formation et Expérience:

  • Avoir au minimum Bac +3 en Gestion, Logistique-Transport, Economie, Administration, Gestion-Comptabilité.

  • Avoir au moins 2 ans d’expérience dans un poste similaire.

  • La connaissance de l’Anglais est un atout.

Aptitudes personnelles:

  • Grande capacité à parvenir des résultats et à des services de qualité,

  • grande capacité de gérer la confidentialité,

  • faire preuve d’intégrité et de sens de responsabilité,

  • être proactif,

  • grande capacité de communication,

  • grande capacité de production périodique et régulière des rapports,

  • excellentes aptitudes dans la gestion des relations interpersonnelles, la gestion organisationnelle et la gestion du temps,

  • une grande sensibilité pour le bien-être et la protection des enfants.

Les dossiers de candidatures, adressés au Directeur National, composés d’une lettre de motivation et d’un CV doivent se faire en ligne via le site des emplois de World Vision Niger http://careers.wvi.org/job-opportunities-in-niger au plus tard le 23 octobre 2018. Seuls les candidats retenus seront contactés.

World Vision garantit l'égalité des chances à tous. Les candidatures féminines et celles des personnes en situation de handicap sont vivement encouragées.

NB: World Vision est une organisation focalisée sur l’enfant, par conséquent tout acte de candidature emporte engagement à respecter la politique de protection de l’enfant adoptée par l’institution. Aussi tout antécédent (action, coaction, ou complicité) relatif à la violence sur enfant ou aux mauvais traitements infligés à un enfant est une cause de rejet systématique du dossier du candidat en question

Procurement and Administration Manager

Purpose of the position:

Reporting to the Finance and Support Services Director the position will have overall responsibility for Supply Chain Management, Fleet Management, and Administration Services at WV Tanzania. The position will work closely with Procurement, Support Services and Finance teams at Head Office and Cluster Levels to ensure that sourcing and procurement of Goods, Works and Services is done in the most cost effective manner. She or He will also be responsible for People Management, Performance monitoring, and efficient Management of support service Operations in line with the organization strategy.

Major Responsibilities:

Strategic Procurement Management

  • Conduct source audit exercises through supplier selection, evaluation, and assessment.

  • Oversee the preparation of Consolidated NO Annual Procurement Plan

  • Development of Supply Chain Management Strategy for overall quality improvement

  • Oversee Management of procurement and other logistics to ensure Goods, Works and services are procured timely to facilitate project implementation and at the same time receiving value for money.

  • Provide secretariat support and professional advice to the tender committee by providing all the relevant information.

  • Responsible for ensuring vendors follow all the tendering regulations, procedures and instructions

  • Ensure orders are accurately drawn with the correct specification, quantity, qualities and delivery requirements

  • Review all request and purchase orders for completeness and conformance to user requirements.

  • Promote Standardization and integration of Procurement activities across WV Tanzania.

Strategic Sourcing

  • Lead development of Category strategies and approaches.

  • Manage Consistent and effective sourcing strategic sourcing process.

  • Lead Negotiations for large \Strategic Contracts.

  • Communicate sourcing approaches to all relevant stakeholders.

  • Oversee annual pre-qualification of suppliers and ensure that the supplier’s database is regularly updated.

Contracts Negotiation and Management

  • Direct content for key supplier contracts including terms and conditions to mitigate risk for WV Tanzania.

  • Preparation of standard bidding documents, with terms and conditions of the tender.

  • Monitoring performance and delivery of the terms of reference of the contractors and recommendation for contract termination incases of non-compliance to the TOR.

  • Frame contractual agreements for supply of consumables at the same prices for a period of one year.

  • Ensure that negotiations are carried out on contracts and Orders to realize possible savings for the organization.

Performance Measurement and Management :

  • Lead Coordination and performance metrics with SMT and developing a framework to capture them eg Monthly Provision analysis Report, internal procurement and supplier performance and benefits tracking.

  • Manage Relationships with Key Suppliers.

  • Preparation of monthly and annual reports on procurement KPI’s

Fleet Management :

  • Ensure effective Fleet Management reporting at all levels i.e HO, Cluster and ADP’s on a monthly basis and set reporting standards to be followed to promote efficiency.

  • Oversee the servicing of WV Tanzania Vehicles at the outsourced garages all over the country to ensure quality, monitor costs and minimize delays in service lead time.

  • Ensure review and monitoring of monthly vehicle reports from the field.

  • Co-ordinate vehicle disposal and advice management per policy

  • Ensure adequate controls exist to avoid misuse of organization vehicles and adherence to vehicle policy.

  • Initiate, Develop and implement fleet Management standards and systems to ensure efficient use of vehicles and transportation services in support of program objectives.

Oversee Administration Function at HO and Clusters to ensure efficient use of WV Tanzania Assets.

  • Office Administration and Facilities Mgt.

  • Management of Outsourced Services to ensure quality and value for money like Staff Transport and Catering Services.

  • Oversee the provision of general administrative services at WV Tanzania.

  • Working closely with Finance coordinate WVT Global Insurance survey

  • Coordinate administrative functions, harmonizing with other departments as much as possible.

  • Ensure safe and secure working environment for WV Tanzania staff at HO and Cluster levels in compliance with OSHA Requirements.

7.

Leadership, Relational Management and Strategic Networks :

  • Provide overall leadership to the supply chain management and Administration Team

  • Monitoring and managing Supplier Relationships and Performance (SRM)

  • Providing staff with timely guidance on following the procurement processes, procedures and policies.

  • Coordination of all imports, Clearing and GIK.

  • Manage, motivate, develop and oversee the performance of staff.

  • Represent World Vision positively and professionally in both internal and external relations and situations

  • Participate in management activities including meetings, training activities and others.

  • Perform other work, related duties and responsibilities as may be assigned by the supervisor.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training: Qualification required:

  • Business Degree ( Degree in Procurement and Supply Chain Mgt preferred)

  • Experience: 6-9 yrs/3 yrs in Manager level

  • MBA, MSC ( Supply Chain Mgt ) will be added advantage

  • Professional : Certified Procurement and Supply Chain Profession( CPSCP), CIPS

Working Environment / Conditions:

  • Work environment: Office-based with frequent travel to the field

  • Travel: 25% Domestic/international travel is required.

  • On call: 20%

WVV Procurement Officer (Ha Noi office )

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WVs work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY18) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 440 staff, of which more than 99% are Vietnamese nationals.

In FY18, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North (Hung Yen, Hoa Binh, Hai Phong and Dien Bien), Yen Bai – Tuyen Quang, Thanh Hoa, Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). Usually, WVV’s APs focus within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Private Non Sponsorship (PNS) and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

WVV has a representative office in Hanoi, which is the work-base of about 60 staff, the Administration unit also provides support to WVV staff across the country as required.

WVV receives funding from different 13 support offices and thousands of donors, sponsors worldwide. To maintain the relationship with these partners, WVV receives and facilitates hundreds of visitors annually to their funded project/programs activities to monitor and evaluate the impact of their support. Each trip being coordinated and facilitated effectively is the main responsibility of this position.

Position Description

To coordinate and monitor the implementation of Supply Chain Management (SCM) key focus areas and Regional/Global initiatives in Strategic Sourcing and Supplier Management; analyzing and interpreting trends and observations for management action; and engagement with relevant National Office staff and other stakeholders.

To manage the procurement process: developing and executing contractual agreements with suppliers through positive relations with supplier network, effective negotiations and management of contracts.

ROLE DIMENSION / DESCRIPTION

Time Spend

End Results Expected / KPIs

StrategicSourcing &Solicitation

60%

  • Lead category strategies, approaches and sourcing plans for the Categories under his / her responsibility

  • Conduct market assessments identifying suitable suppliers, market limitations, supplier power….For the categories & document

  • Get information regarding costing mechanism of the items and unbundle the cost for better financial analysis

  • Develop and gather requirements / specifications from form Technical Experts

  • Developing or preparing bidding document based on the standard documents as per sourcing strategies.

  • Manage implementation of consistent and effective strategic sourcing process (events)

  • Plan strategies for and lead negotiations with suppliers

  • Preparation of Bid Analysis Documents for Purchasing Committee reviews an approval.

  • Make sure all necessary correspondence (documents, mails, approvals…are properly achieved (attached to the system).

Contract Management

10%

  • Ensure approved standard agreement formats are used and any changes to the terms & conditions needs to be verified with legal and RSCM through HoD

  • Monitor financial health of key suppliers and alert management of potential threats to key supplier viability.

  • Use contractual terms and conditions that are required during order request and processing for the purchase of goods, work and services.

  • Support to developing and nurturing relationships with key suppliers.

Tracking and Reporting

10%

  • Create monthly quality and delivery metrics and reports for suppliers to ensure they meet agreed upon standards

  • Monitor & report supplier performance.

  • Track and report on the agreed deliverables to the HoD.

Procurement Planning

5%

  • Develop Item catalogues for the assigned categories enabling accurate procurement planning.

  • Train and facilitate the procurement planning process in the assigned projects / locations

  • Review the completeness and accuracy of the Plans and consolidate the Zonal /Cluster / AP Plans

    • Ensure grant requirements are understood and met in the planning process

Vendor Performance Management

10%

  • Support to Identify potential vendors and to manage suppliers to meet organizations needs;

  • Support to manage the supplier base, pre-qualification criteria and selection process. Identify and pre-qualify supply alternatives. Evaluate vendor responses and make finalists recommendations.

  • Coordinate with customers in reviews and assessments of suppliers.

  • Coordinate with suppliers in improving identified gaps / areas of improvements

  • Arrange Pre-Bid meeting with suppliers.

Professional&PersonalDevelopment

5%

  • Demonstrating an understandingofand commitment to World VisionsCoreValuesintheapproachto workand relationships;

  • Workand Lifebalance

  • Current careerplanthat isconsistent withWorld

  • Visionsstrategicgoal

Knowledge, Skills, Abilities:

Education

University graduate

Knowledge & Skills

Organizing, planning, analysing and problem solvingskills

Very good computer skills for analyse data, information consolidation and track measures (excel)

Understanding of the market trends and supplier network

Understanding of non-profit organizations

Experience

1-2 yearsexperience in procurement, including sourcing and purchasingin a similarly large agency in Vietnam context

Experience working with individuals and groups

World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are: Nguyen Dieu Trang - People and Culture DepartmentWorld Vision International - VietnamAddress: 4th floor, the HEAC building, 14-16 Ham Long street, HanoiTel: 024. 39439920 (ext.114)

We give equal opportunity to every candidate, regardless of religion, race and gender.

A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

Cash Officer (pending Donor Approval)

PURPOSE OF POSITION:

The cash officer will work under the supervision of the P.M, he is responsible for the execution and reporting of all logistics & cash activities to effectively support the overall Logistic & cash needs of the project

MAJOR RESPONSIBILITIES:

  • Take lead in consolidating procurement plans from the Project Team.

  • Ensure PRFs are in place and signed and submitted on time. Coordinate with the Camp team for the timely submission of the PRFs.

  • Work closely with Procurement Department to ensure project items to be delivered timely.

  • Provide administrative and logistical support to the project staff as may be required.

  • Ensure that all the Vehicles required for the Projects are available on timely basis.

  • Ensure PRFs/ Trip Requests are in place and signed and submitted on time.

  • Follow up with logistics department on the timely availability of the vehicles.

  • Represent WVI in cash sector at the field level

  • Adopt & maintain relevant SOPs for cash intervention

  • Manage the circulation & distribution of cash & Maintain beneficiaries’ database

  • Conduct monthly basis field visit and maintain the MOVs for official records

  • Following the monitoring tools for cash modalities and ensure the monitoring reports are produced on time for management review

  • Conduct field visits prior any planned distribution of cash programming instruments (Vouchers, pre-paid cards, ATM… etc)

  • Overall coordination with operational staff dedicated to cash assistance

  • Suggest adjustments of the cash assistance according to evolving needs

  • Any other duties as agreed with the supervisor

    KNOWLEDGE, SKILLS AND ABILITIES:

  • Technical diploma or university degree preferably in related field

  • Knowledge of Logistics, supply chain processes & cash component

  • Excellent written & oral command of Arabic and English

  • Computer literate mainly with MSOffice software package Good communication skills and ability to build collaborative relationships

  • Ability to foster a good team spirit

  • Ability to transmit information correctly with accountability and maintain confidentiality

  • Digital Skills

  • Team management skills

  • Sociable and presentable

  • Work under pressure

  • 3-5 years Logistics and cash experience

 
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