Supporting our Vision

Whether working from home, in an office, or with children and community members, we celebrate and embrace each staff member’s diverse background and talents – knowing that together, we all help support the vision of helping every child have life in its fullness. Is your vision our vision? 

Project Manager-KITAB based in East Field Office

PURPOSE OF POSITION:

To lead and manage a project on that aims to transform the book market in Nepal through a technology-enabled market solution that will improve access to, quality and utilization of books through a more efficient supply chain, a digital marketplace linking schools to publishers & a social network connecting teachers & a book purchase tracking system to support school progress.

The intervention uses Result Based Financing (RBF) to strengthen the education system by compelling all stakeholders to align and support the achievement of existing education standards. Specifically, the project uses RBF to incentivize publishers, printers, local education authorities, and schools.

KEY RESPONSIBILITIES:

Project management

  • Ensure that the project commences on time, delivers the results as per the approved plans & budgets, and is implemented as per the quality benchmarks, industry standards, donor guidelines and requirements, government regulations, and organizational policies and procedures.

  • Lead the overall district level strategic, financial, and operational planning, including the annual work planning process, budgeting, and development of an appropriate project exit strategy.

  • Lead the overall baseline, monitoring, evaluation, beneficiary management and accountability processes. Ensure MEAL mechanisms are established and robust, and learning is incorporated into programming and implementation.

  • Provide overall managerial leadership to, and ensure technical leadership and competency in KITAB project offering the necessary support to the East Field Office Education team.

  • Oversee the timely submission of all deliverables to management, donors and sponsors, including regular reports (monthly, quarterly and annually), financial reports, and other reports and key documentation as required.

  • Ensure the field visit of at least 50 schools per month within the districts to ensure that the project is within the scope.

Project Monitoring and Evaluations

  • The project reviews and endline evaluation are carried out according to the schedule.

  • Develop, apply and ensure appropriate tools and strategy to monitor the progress, quality and impact of the project targets

  • Physically verify and do regular field visits.

  • Effective use of monitoring tools, the online digital platform, , remote management tools promoting the use of virtual means

Partnership Management

  • Lead the management of partner NGOs’ performance to ensure that project results are delivered as per the agreed MOAs, plans, budgets, quality benchmarks, donor guidelines and requirements, government regulations, and organizational policies and procedures.

  • Ensure adequate strengthening of partner NGOs’ management, technical and functional capacity to achieve projects’ deliverables.

  • Ensure that regular and timely meetings with partner NGOs take place as per expected requirements, corrective actions from project monitoring and tracking are taken, and action plans are followed up.

  • Facilitate the district level requirement for selection of partner NGOs.

  • Provide project stakeholders with comprehensive documents and each stakeholder clarified on their role and responsibilities.

  • Review monthly progress and plans of implementing partners

  • Provide necessary support for planning, monitoring and implementations of project activities

People Management

  • Manage and lead the project team

  • Manage performance of staff through provision of timely and ongoing feedback, regular one-on-one performance conversations, as well as quarterly setting of performance scorecard and performance review

  • Lead the recruitment process in the Project team, consultants to manage the project

Capacity Building

  • Facilitate and ensure capacity building of project team and implementing partners to have enough capacity/necessary skills to deliver their roles and responsibilities.

  • Equip relevant staffs and partners with project requirements and compliances.

  • Contribute and support for similar project development process, if necessary.

  • Work with government education stakeholders and facilitate capacity building especially in the digital platform, technologies used in the KITAB project.

  • Coach and equip the team on Results Based Financing approaches

Networking and Advocacy

  • Develop a project brief and disseminate to relevant stakeholders.

  • Develop strategic relationship and partnership with key stakeholders at National, Regional and District Level.

  • Serve as a resource person for disseminating knowledge and skills to GO/NGO and other institutions for WVIN profiling.

  • Establish adequate referral linkage of project target groups with the appropriate service providers, policy makers and other stakeholders. Educate on the key advocacy issues and plans to NGOs and other relevant departments of WVIN.

  • Have an intact information of all community schools of Morang and Sunsari and maintain best working relationship with them.

Financial Management/Policy adherence

  • Monitor monthly actual expenditures and compare them with the implementation model, budget requirements, review the budget if needed.

  • Ensure that the milestone payments are as per the result based financing principles.

  • Ensured 100% compliance of procurement policy both in WVIN and from the grant funder.

  • Ensured 100% compliance to Child Protection Policy.

  • Internal control mechanisms are in place.

  • Obtained Limited Risk in the Internal and GC audit.

Documentation and Reporting

  • Collect, write, and share at least five case studies/good enough practices.

  • Prepare at least a one video per month illustrating project impact.

  • Monthly, quarterly, semi-annual, annual and other program and financial reports prepared and in placed and documented in time aligning with project design and donor requirement.

  • Maintain beneficiary records

  • Prepare or present progress and completion reports.

  • Maintain project database management as per requirement (in Horizon, Hard copies, Soft copies)

  • Qualitative reporting and implementations models ensured.

  • Capture evidences (such as media coverage, visibility materials, and success/change stories) of good practices in regular basis.

  • Dissemination of lessons learnt and best practices from major program interventions

Other

  • Anything else requested by the line manager to support the quality of programming for WVIN

Education and Experience Required:

  • Bachelors (Preferably Masters) degree in Education, Social Science or relevant discipline

  • Demonstrated depth of experience and effectiveness preferably in an NGO context in working with community/grassroots people and organizations, specially focus on classroom interventions, early grade reading, ICT interventions.

  • Extensive experience and recognized expertise in models and methods of training, facilitation and capacity building, Project Management and organizational development for staffs, communities and government stakeholders.

  • At least 5 years working experience in national and/or international NGOs.

  • Experience on working on Result-based financing and/or contract-based projects

  • Preferred working experience with World Bank

  • Thorough understanding and experience about Nepal Government’s strategies, policies, guidelines on early grade reading and ICT policies.

Others:

  • Strategic, creative, and innovative thinking

  • Demonstrated experience in capacity building and different approaches to building capacity

  • Fluent in Nepali, with good written and spoken English

  • Committed to World Vision Ethos, Mission, Vision and Core values.

  • Decision making and problem solving skills

  • Experience in using logical frameworks and project monitoring

  • Knowledge of Microsoft Office

  • Willingness to work outside office hours especially when traveling

  • Perform other organizational and business processes that are required to contribute to WVIN’s strategic objectives and to maintain a healthy organizational life

  • Demonstrate understanding of and commitment to World Vision’s Core Values in the approach to work and relationships

  • Ensure implementation of Child Protection Policy and Child Safe Organization practices

Frequent travel to field and WVIN National Office, Kathmandu is required.

Consortium Manager - Duhok

JOB OPPORTUNITY

Consortium Manager – Duhok

PURPOSE OF POSITION:

The Consortium Manager is responsible to ensure an integrated, holistic approach in project implementation with specific focus on consortium partners and Government stakeholders at national level in the achievement of project outcomes and will be responsible for ensuring key issues are being raised from field level and that management and technical decisions are taken based on quality programme and management information and follow up, leading on proposal development, strategy processes, and driving joint advocacy initiatives with key stakeholders, ensuring these initiatives are informed by effective monitoring, evaluation and documentation of programme learning and overseeing the contextualization and implementation of interventions in Ninewa (different districts).

The Consortium Manager will coordinate and support production of submission of quality deliverables to the donor, including donor reports, proposals, assessments and evaluations. S/He will be responsible for ensuring effective grants and financial management systems are in place, with key controls. S/he will liaise closely with relevant local government authorities, INGOs, UN Agencies and donors.

Key Performance Indicators for the position

  • Quality of consortium management throughout the project cycle.

  • Project management of food security interventions

  • Organizational representation and communication in clusters and other coordination fora.

  • Collaborative expertise internally with other departments (Intra-networking)

  • Technical and timely execution of project as per the donor requirements/guidelines and commitments

  • Quality of technical reporting

  • Knowledge management and generation of learning from the project.

  • Regular coordination meetings conducted among consortium partners

  • Project completed on time without the need for an NCE

  • % of contractual performance indicators achieved

  • Positive monitoring and evaluation reports (internal and external)

  • Project records and documents (beneficiary lists, donation certificates, attendance sheets, payment sheets) available for all project activities.

MAJOR RESPONSIBILITIES:

Consortium Management:

  • Coordination of partners during project implementation cycle through structured and regular coordination meetings.

  • Facilitate capacity building of partners including on donor guidelines and requirement

  • Liaising and coordination with the clusters, donors and key decision makers involved in project implementation.

  • Oversight of PESA and safeguarding guidelines and policy implementation across the program, ensuring all staff understand how to prevent, identify potential safeguarding concerns and reporting incidents

  • Ensure robust and strategic information is available to enable the Steering Committee to effectively monitor and review consortium management and implementation

  • Represent the consortium at both sub-cluster and National level and foster collaboration and learning.

  • Financial management and reporting

  • As the budget holder, ensure the budget is managed effectively, value for money is obtained, and all expenditure authorised appropriately, supported with documentation, and in line with policies/procedures.

  • Ensure timely and accurate financial reporting of activities, monthly expenditure reports against approved budgets, and contribute to management accounts, explaining variance

  • Ensure staff and, if necessary, support partners to spend funds within budget parameters, in line with programme activity plans and financial policies.

  • Monitor the spend rate for the project to ensure the consortium is on track and there is no over or under spend.

Programme Quality Delivery:

  • Regular/ Routine monitoring of the project workplan, financial/cash flows, and milestones.

  • Coordination with program development and quality assurance (PQDA) department to ensure project adheres to the quality benchmarks (SoPs, Cluster Guidelines, partnership guidelines as well)

  • Ensure key management staff are informed of programme progress and best practices

  • Ensure that efficient systems are in place to support coordinated consortium management and implementation including grant management and project monitoring and evaluation

  • Work with the finance team to ensure effective financial processes and controls are in place, and that issues are identified and followed up with partners in a timely way, including ensuring financial reports and other key deliverables are completed

  • Maintain a close working relationship with technical teams across partners at field office and Erbil level to support coherence in approaches, raising and follow up on key issues, strategy development, and integration across partners and sectors.

  • Coordination and production of key reports and other project deliverables.

  • Organize and participate in field visits by donors, head office and other organizations

Monitoring, Evaluation and Information Management

  • Responsible to ensuring that project monitoring is in progress and use of the right tools for reporting.

  • Lead in the knowledge management of the project and liaise with key units on generation of outputs for internal and external use.

  • Ensuring that technical quality and standards are considered and respected during project implementation;

  • Support the Project coordinator of each partner to implement all aspects of the project;

  • Monitor output achievement, cash burn rates and ensure a timely completion of the project.

  • Conduct periodic field visits to validate progress reports, identify problems and issues to address during Consortium Management Team meetings and make recommendations for improvement;

  • Ensure the project progress is effectively monitored through regular data collection, analysis of indicators and activities and documented with proper sources of verification;

  • Advise project team to adapt implementation of the project according to monitoring and evaluation findings;

  • Advise on and assist with project reviews conducted by internal and external monitoring and evaluation team;

  • Coordinate and put in place a program capitalization system in collaboration with each focal

Representation & Advocacy & Organizational Learning

  • Represent the consortium toward the donor(s) and government authorities and therefore communicate with the donor(s) and government authorities

  • Attend government, UN, NGO and donor meetings and present ongoing consortium activities in coordination with the PDQA unit

  • Carry out weekly catch ups with consortium key focal points

  • Ensure the continuum of consortium PR activities, including formal presentations, engaging media for coverage on success stories, updating project-specific and regional fact sheets, and documenting publications featuring the consortium in the media.

Leadership

  • Support staff development initiative

  • Coaching of project team to ensure staff growth and motivation

  • Ensure safety and security of direct reports including compliance with risk management, safeguarding systems, organizational policies and adherence to code of conducts.

  • Encourage good initiatives and innovative ideas across the Consortium partners

  • Maintain a focus on achieving results and meeting the agreed objectives, and pro-actively solve problems without having to be instructed by line management

  • Perform other duties as required

KNOWLEDGE, SKILLS AND ABILITIES:

  • University degree in development studies, education, sociology, Political Science, Public Policy, Social Science or other related field.

  • At least 6 years of relevant professional humanitarian or development experience with an international organization, including extensive exposure to education programming.

  • At least 4 years of experience in a managerial position and demonstrated capacity in office management, including capacity building of staff.

  • Proven ability to develop and communicate a common vision among diverse partners

  • Experience in working with procedures

  • Excellent organizational, analytical skills

  • Strong interpersonal skills

  • Proven ability to manage stakeholders

  • Fluency in English, Arabic languages

  • 5 years of project management experience (planning, monitoring, evaluation) in humanitarian context, including in a leading position.

  • 6 years of experience in an INGO or International Development Agency

  • Experience in implementing projects within partner networks or consortia; experience in managing such networks ”consortia” a strong advantage.

  • Ability to manage stress, multi-task and take decisions.

  • 4 years of professional in business development

  • Fluency in English, and Arabic languages, Kurdish knowledge is an asset

  • Knowledge of the Ninewa contexts.

  • Advanced skills of Information technologies (IT) and MS software

  • Experiences in human resources management

Work Environment

Complete Travel and/or Work Environment statements if applicable.

  • The position is be based in Ninewa

  • The position requires ability and willingness to travel domestically and internationally up to 60% of the time.

Be prepared to travel to implementation sites and regional, global meetings as required.

Team Leader - OCHA (South)

*The job offer for the final selected candidate will be pending based on receiving the official approval from the donor

PURPOSE OF POSITION

To supervise the OCHA Food Security project team in implementation of the basic assistance and WASH in kind distribution. Ensure that activities are implemented as per the standards and project requirement in order to provide best possible beneficiary services.

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

30%

Validation of existing beneficiaries

Data is gathered accurately and in a timely manner as per sector standards and technical guidelines.

In coordination with the project manager, ensure proper engagement with the donor and sector working group members to gather the needed referrals for assistance.

Train all the casual workers on the messaging and process of phone validations for families in need of support.

Develop and monitor the phone validation process to ensure completion within the assigned time frame in coordination with relevant internal departments (monitoring, evaluation and accountability, IT and technical team).

Validate the quality of the information gathered by casual workers

Finalize the lists of families to receive support based on the data and donor regulations and communicate the messaging to them accordingly.

40%

Preparation and Distribution of Commodities

Families are served in a fair and protected manner as per sector standards and internal regulations.

Ensure the process of validating families is properly conducted based on WVL and donor requirements in preparation to the distribution.

Ensure that proper and accurate distribution plans are prepared in advance to enhance efficient operations. Proper and adequate logistical arrangements must be made in conjunction with the distribution plans.

Lead the distribution of food parcels and WASH NFIs as per donor’s requirements and plans.

Ensure execution and leadership of the following activities:

  • Proper organization and stocking of the distribution sites;

  • Ensure that distribution site is properly organized and secured with ropes and that crowd control measures are put in places to ensure smooth distribution and flow of beneficiaries.

  • Responsible to ensure that all necessary distribution equipment are available at the distribution site, including forms, ropes, banners, plastic sheets, measuring devices etc.

  • Supervise the distribution of the food assistance to the beneficiaries

  • Ensure that beneficiaries sign or thumbprint against their names on the beneficiary lists.

  • Conduct reconciliation of receipts and server and the end of the distribution.

  • Ensure that remaining parcels or kits are returned to the warehouse and proper forms are filled.

  • Conduct daily physical check to all distribution equipment and report any missing item.

  • Prepare daily distribution reports as per donor and WV required templates.

  • Report any issues/challenges faced at field level to the project manager and relevant internal entities.

  • Adequately address protection cases and prioritize assistance provision to the most vulnerable groups;

  • Trainings at distribution sites on the provided items, hygiene practices and accountability channels.

Report on daily distribution achievements and challenges to the Project Manager;

Supervise the loading and unloading of commodities, counting of commodities on site at the start and end of distribution and filling of all appropriate reports (as applicable: tally sheet, beneficiary distribution list, distribution center visit report, food monitoring report) during Commodity distribution

Act as the main point of coordination between the project manager and the project staff on the ground (casual workers).

Track staff attendance and timeliness. Ensure staff wellbeing and safety during the distributions;

10%

Monitoring, Accountability and Protection Mainstreaming:

Staff and casual workers adopting the highest protection standards during operations with clear accountability channels.

Conduct training for casual workers on COVID safety practices, hygiene and food safety that will be disseminated during the distribution.

Ensure all means of verifications are available in alignment to the log frame developed and donor regulations.

Support actions to address beneficiary feedback in close coordination with the accountability department;

Actively participate in lessons learned session for the project as well as ensuring proper filing and archiving at the end of the project;

Action protection mainstreaming standards suggested by the Project Manager and technical team

10%

Handle Reporting and Recording

Project data is tracked and recorded in an accurate manner with the relevant Means of Verifications.

Deliver high quality, accurate and timely daily reports;

Prepare weekly and monthly distribution and data gathering reports;

File all relevant project documents in line with WV’s requirements for project auditing;

Handle stock in line with WV’s warehousing policies;

Receive commodities from supplier as per the procurement requests.

Update stock register according to commodities moving in and out.

Conduct Physical count of remaining stock at the end of any distribution and update the register accordingly.

Conduct data gathering for project amendments and proposals;

5%

Financial Control:

Financial guidelines are respected and spending is conducted as per the project scope.

Purchase items in line with the budget and instructions given by the Project Manager;

Submit all project related invoices with full supporting documents.

10%

Perform other duties as required

Be responsive and team player.

Ensure all the project staff have an up to date job description and a performance agreement which are reviewed on a regular basis;

  1. Support staff by mentoring, and provision of in house or external training related to each one’s field;

  2. Coordinate daily with the security Officers and informing them about activities locations.

  3. Abide by safety policies and procedures and report any incidents or breaches to line manager and/or safety personnel

  4. Attend sector coordination meetings as necessary;

Shadow the Project manager and step in to be the officer in charge during their absence.

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor degree in development study or any related field

  • Able to use a computer, with word-processing (e.g. Microsoft Office) and spreadsheets, internet and e-mail

  • 1-2 years' experience in NGOs, preferable in similar projects

  • Good level of English and Arabic (oral and written);

  • Experience in managing volunteers, daily workers

  • Experience in coordination with a range of stakeholders including but not limited to local government, other agencies and informal power holders in the communities.

  • A valid driver’s license (1 year old);

  • The position is 75% field based and 25% office based. The position holder will be expected to be available on last minute calls, flexible in working hours and willing to work weekends and holidays as the need arises.

Project Manager - OCHA (Beirut)

*The job offer for the final selected candidate will be pending based on receiving the official approval from the donor

PURPOSE OF POSITION

The purpose of the position is to provide overall management of OCHA Food Security and WASH NFI for host community and refugees and to ensure project deliverables are met. Provide guidance, mentorship, and technical assistance to staff and supervise their tasks.

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

70%

Ensure Project implementation and Coordination

All project deliverables are met within the agreed time-frame and budget in compliance with donor regulations, WV’s and international best practices;

  • Ensure that all aspects of the project’s daily management, (including logistics, administration, security, visibility, community and beneficiaries liaison) are well developed and put it in place.

  • Develop and ensure the usage of the project management tools (Agreement, Budget, DIP, TORs, Governance structure, reports, process flow, SoPs financial tracking, log frame, ITT and close out) are established and maintained.

  • Track, account for and maintain all project assets and resources in the office and warehouse that are related to the project;

  • Ensure that project activities are delivered in an efficient manner and with high quality as well as to ensure that project outcomes are met.

  • In terms of risk management, ensure that all control measures are clearly communicated and respected by the team; conduct spot checks on the team in order to monitor those mechanisms.

  • Manage the day-to-day implementation of the project activities, including timely and positive problem solving;

  • Liaise and meet with donors and other stakeholders for purposes of networking, information sharing and to nurturing partnerships.

  • Coordination with the local government and community key stakeholders (including national security) to ensure the approvals needed for any site distribution and/or implementation in close coordination with WVL security team.

  • Coordination with the sector agencies and WG lead for referrals, to avoid duplication of efforts and ensure all gaps are covered.

Handle Reporting, Recording and Proposal Development

  • Deliver high quality, accurate and timely internal and external reports that are specific to the project as well as contribute to the overall area reporting.

  • Establish and maintain accurate filing system which is in line with WV’s requirements for project auditing;

  • Provide inputs to the GAM team during the project proposal stage including provision of activities, areas, beneficiaries and budgets

  • In collaboration with GAM unit, lead project amendments, no-cost/cost extension requests and future opportunity proposal development within the project scope;

  • Maintain commodities stock in line with WV’s policies;

Ensure Monitoring, Accountability and Protection Mainstreaming

  • Adjust project implementation in line with Monitoring and Evaluation tools, accountability and protection report findings, including the proper checks and balances during the distributions on site.

  • Ensure beneficiary feedback is addressed in a timely manner and tackle the complaints raised to the Evidence, Learning and Accountability unit at WV;

  • Coordinate lessons learned session for the project with related departments (ELA, Ops, finance, procurement..) :

    • To create, capture, share, and document lessons learnt thereby enabling participants to learn as individuals and as a group working on the project.

    • To allow for open discussions on some critical issues and agree upon the solutions.

    • To develop an appropriate plan of action and strategies to enhance the quality of operations in similar projects.

    • To create a common understanding of challenges and issues faced by the Operations and the ELA team

  • Ensure protection mainstreaming standards are adhered to across the project and seek innovative ways to promote humanitarian protection schemes across the project

  • Ensure proper project close out in alignment to the donor and WVL regulations such as filing, reporting, auditing and assets management.

Follow up on Financial Control and budget

  • Budget Holder: Manage the project allocated budget, authorize expenditures within the established authority limit and in alignment to the internal procurement and financial guidelines.

  • Develop cash forecast on the monthly basis. Track project expenditure real-time;

  • Monitor and evaluate budgeted and actual expenditure with the related Finance staff to avoid over/under spent beyond 10%.

  • Coordinate regularly with the relevant finance staff and the project accountable person in both areas (South and BML)

25%

Handle Staff Management

Project is equipped with relevant staff, who are systematically mentored and whose capacities are built;

  • Ensure all the project staff have an up-to-date job description and a performance agreement which are reviewed on a regular basis.

  • Provide leadership to the team by mentoring, coaching, and provision of in-house or external training staff to ensure efficiency and high quality deliverables.

  • Liaise with the other project managers within the Cash and Livelihood Portfolio in other areas and other Portfolios in the field office in order to create synergies and standard systems across the portfolio project by sharing lessons learned, experiences, observations and challenges.

  • Establish and maintain a clear communication system with staff and casual workers team which allows for regular: a) progress tracking; b) task assignment; c)problem solving; d) on-the-job capacity building;

5%

Perform other duties as required

  • Responsible of own security and actively contribute to a positive security culture

  • Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager

  • Attend and participate in local and international capacity building events as needed

  • Attend and participate in spiritual nurture events and other organizational events

  • Perform other related tasks as required by the Line Manager

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor degree in a development-related field or Business Management;

  • 3-5 years of experience in managing projects, staff, work with local partners, and build capacity of both;

  • A minimum of 2 year experience in the NGO sector;

  • Experience in conducting distributions and setting up commodities risk management processes;

  • Fluent in English and Arabic (oral and written);

  • Experience is using Microsoft Office.

  • A high level of communication and networking skills.

  • Strong capacity building and facilitation skills.

  • Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina.

  • Ability to manage work life balance and work without supervision.

  • Ability to work in and contribute to team building environment.

  • A valid driver’s license (more than 1 year old)

  • Experience in data gathering and analyses;

  • Cash Learning Partnership (CaLP) certification;

  • Has strong knowledge of core principles of Children Rights, Participation, Do No Harm, as well as children in Emergencies minimum standards.

  • Good understanding of sphere relief standards;

  • Ability to travel across the country regularly for training, assessment, regular monitoring and evaluation

Project Manager - OCHA (South)

*The job offer for the final selected candidate will be pending based on receiving the official approval from the donor

PURPOSE OF POSITION

The purpose of the position is to provide overall management of OCHA Food Security and WASH NFI for host community and refugees and to ensure project deliverables are met. Provide guidance, mentorship, and technical assistance to staff and supervise their tasks.

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

70%

Ensure Project implementation and Coordination

All project deliverables are met within the agreed time-frame and budget in compliance with donor regulations, WV’s and international best practices;

  • Ensure that all aspects of the project’s daily management, (including logistics, administration, security, visibility, community and beneficiaries liaison) are well developed and put it in place.

  • Develop and ensure the usage of the project management tools (Agreement, Budget, DIP, TORs, Governance structure, reports, process flow, SoPs financial tracking, log frame, ITT and close out) are established and maintained.

  • Track, account for and maintain all project assets and resources in the office and warehouse that are related to the project;

  • Ensure that project activities are delivered in an efficient manner and with high quality as well as to ensure that project outcomes are met.

  • In terms of risk management, ensure that all control measures are clearly communicated and respected by the team; conduct spot checks on the team in order to monitor those mechanisms.

  • Manage the day-to-day implementation of the project activities, including timely and positive problem solving;

  • Liaise and meet with donors and other stakeholders for purposes of networking, information sharing and to nurturing partnerships.

  • Coordination with the local government and community key stakeholders (including national security) to ensure the approvals needed for any site distribution and/or implementation in close coordination with WVL security team.

  • Coordination with the sector agencies and WG lead for referrals, to avoid duplication of efforts and ensure all gaps are covered.

Handle Reporting, Recording and Proposal Development

  • Deliver high quality, accurate and timely internal and external reports that are specific to the project as well as contribute to the overall area reporting.

  • Establish and maintain accurate filing system which is in line with WV’s requirements for project auditing;

  • Provide inputs to the GAM team during the project proposal stage including provision of activities, areas, beneficiaries and budgets

  • In collaboration with GAM unit, lead project amendments, no-cost/cost extension requests and future opportunity proposal development within the project scope;

  • Maintain commodities stock in line with WV’s policies;

Ensure Monitoring, Accountability and Protection Mainstreaming

  • Adjust project implementation in line with Monitoring and Evaluation tools, accountability and protection report findings, including the proper checks and balances during the distributions on site.

  • Ensure beneficiary feedback is addressed in a timely manner and tackle the complaints raised to the Evidence, Learning and Accountability unit at WV;

  • Coordinate lessons learned session for the project with related departments (ELA, Ops, finance, procurement..) :

    • To create, capture, share, and document lessons learnt thereby enabling participants to learn as individuals and as a group working on the project.

    • To allow for open discussions on some critical issues and agree upon the solutions.

    • To develop an appropriate plan of action and strategies to enhance the quality of operations in similar projects.

    • To create a common understanding of challenges and issues faced by the Operations and the ELA team

  • Ensure protection mainstreaming standards are adhered to across the project and seek innovative ways to promote humanitarian protection schemes across the project

  • Ensure proper project close out in alignment to the donor and WVL regulations such as filing, reporting, auditing and assets management.

Follow up on Financial Control and budget

  • Budget Holder: Manage the project allocated budget, authorize expenditures within the established authority limit and in alignment to the internal procurement and financial guidelines.

  • Develop cash forecast on the monthly basis. Track project expenditure real-time;

  • Monitor and evaluate budgeted and actual expenditure with the related Finance staff to avoid over/under spent beyond 10%.

  • Coordinate regularly with the relevant finance staff and the project accountable person in both areas (South and BML)

25%

Handle Staff Management

Project is equipped with relevant staff, who are systematically mentored and whose capacities are built;

  • Ensure all the project staff have an up-to-date job description and a performance agreement which are reviewed on a regular basis.

  • Provide leadership to the team by mentoring, coaching, and provision of in-house or external training staff to ensure efficiency and high quality deliverables.

  • Liaise with the other project managers within the Cash and Livelihood Portfolio in other areas and other Portfolios in the field office in order to create synergies and standard systems across the portfolio project by sharing lessons learned, experiences, observations and challenges.

  • Establish and maintain a clear communication system with staff and casual workers team which allows for regular: a) progress tracking; b) task assignment; c)problem solving; d) on-the-job capacity building;

5%

Perform other duties as required

  • Responsible of own security and actively contribute to a positive security culture

  • Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager

  • Attend and participate in local and international capacity building events as needed

  • Attend and participate in spiritual nurture events and other organizational events

  • Perform other related tasks as required by the Line Manager

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor degree in a development-related field or Business Management;

  • 3-5 years of experience in managing projects, staff, work with local partners, and build capacity of both;

  • A minimum of 2 year experience in the NGO sector;

  • Experience in conducting distributions and setting up commodities risk management processes;

  • Fluent in English and Arabic (oral and written);

  • Experience is using Microsoft Office.

  • A high level of communication and networking skills.

  • Strong capacity building and facilitation skills.

  • Cross-cultural sensitivity, flexible worldview, emotional maturity and physical stamina.

  • Ability to manage work life balance and work without supervision.

  • Ability to work in and contribute to team building environment.

  • A valid driver’s license (more than 1 year old);

  • Experience in data gathering and analyses;

  • Cash Learning Partnership (CaLP) certification;

  • Has strong knowledge of core principles of Children Rights, Participation, Do No Harm, as well as children in Emergencies minimum standards.

  • Good understanding of sphere relief standards

  • Ability to travel across the country regularly for training, assessment, regular monitoring and evaluation

Team Leader - OCHA (Beirut)

*The job offer for the final selected candidate will be pending based on receiving the official approval from the donor

PURPOSE OF POSITION

To supervise the OCHA Food Security project team in implementation of the basic assistance and WASH in kind distribution. Ensure that activities are implemented as per the standards and project requirement in order to provide best possible beneficiary services.

MAJOR RESPONSIBILITIES

% Time

Major Activities

End Results Expected

30%

Validation of existing beneficiaries

Data is gathered accurately and in a timely manner as per sector standards and technical guidelines.

In coordination with the project manager, ensure proper engagement with the donor and sector working group members to gather the needed referrals for assistance.

Train all the casual workers on the messaging and process of phone validations for families in need of support.

Develop and monitor the phone validation process to ensure completion within the assigned time frame in coordination with relevant internal departments (monitoring, evaluation and accountability, IT and technical team).

Validate the quality of the information gathered by casual workers

Finalize the lists of families to receive support based on the data and donor regulations and communicate the messaging to them accordingly.

40%

Preparation and Distribution of Commodities

Families are served in a fair and protected manner as per sector standards and internal regulations.

Ensure the process of validating families is properly conducted based on WVL and donor requirements in preparation to the distribution.

Ensure that proper and accurate distribution plans are prepared in advance to enhance efficient operations. Proper and adequate logistical arrangements must be made in conjunction with the distribution plans.

Lead the distribution of food parcels and WASH NFIs as per donor’s requirements and plans.

Ensure execution and leadership of the following activities:

  • Proper organization and stocking of the distribution sites;

  • Ensure that distribution site is properly organized and secured with ropes and that crowd control measures are put in places to ensure smooth distribution and flow of beneficiaries.

  • Responsible to ensure that all necessary distribution equipment are available at the distribution site, including forms, ropes, banners, plastic sheets, measuring devices etc.

  • Supervise the distribution of the food assistance to the beneficiaries

  • Ensure that beneficiaries sign or thumbprint against their names on the beneficiary lists.

  • Conduct reconciliation of receipts and server and the end of the distribution.

  • Ensure that remaining parcels or kits are returned to the warehouse and proper forms are filled.

  • Conduct daily physical check to all distribution equipment and report any missing item.

  • Prepare daily distribution reports as per donor and WV required templates.

  • Report any issues/challenges faced at field level to the project manager and relevant internal entities.

  • Adequately address protection cases and prioritize assistance provision to the most vulnerable groups;

  • Trainings at distribution sites on the provided items, hygiene practices and accountability channels.

Report on daily distribution achievements and challenges to the Project Manager;

Supervise the loading and unloading of commodities, counting of commodities on site at the start and end of distribution and filling of all appropriate reports (as applicable: tally sheet, beneficiary distribution list, distribution center visit report, food monitoring report) during Commodity distribution

Act as the main point of coordination between the project manager and the project staff on the ground (casual workers).

Track staff attendance and timeliness. Ensure staff wellbeing and safety during the distributions;

10%

Monitoring, Accountability and Protection Mainstreaming:

Staff and casual workers adopting the highest protection standards during operations with clear accountability channels.

Conduct training for casual workers on COVID safety practices, hygiene and food safety that will be disseminated during the distribution.

Ensure all means of verifications are available in alignment to the log frame developed and donor regulations.

Support actions to address beneficiary feedback in close coordination with the accountability department;

Actively participate in lessons learned session for the project as well as ensuring proper filing and archiving at the end of the project;

Action protection mainstreaming standards suggested by the Project Manager and technical team

10%

Handle Reporting and Recording

Project data is tracked and recorded in an accurate manner with the relevant Means of Verifications.

Deliver high quality, accurate and timely daily reports;

Prepare weekly and monthly distribution and data gathering reports;

File all relevant project documents in line with WV’s requirements for project auditing;

Handle stock in line with WV’s warehousing policies;

Receive commodities from supplier as per the procurement requests.

Update stock register according to commodities moving in and out.

Conduct Physical count of remaining stock at the end of any distribution and update the register accordingly.

Conduct data gathering for project amendments and proposals;

5%

Financial Control:

Financial guidelines are respected and spending is conducted as per the project scope.

Purchase items in line with the budget and instructions given by the Project Manager;

Submit all project related invoices with full supporting documents.

10%

Perform other duties as required

Be responsive and team player.

Ensure all the project staff have an up to date job description and a performance agreement which are reviewed on a regular basis;

  1. Support staff by mentoring, and provision of in house or external training related to each one’s field;

  2. Coordinate daily with the security Officers and informing them about activities locations.

  3. Abide by safety policies and procedures and report any incidents or breaches to line manager and/or safety personnel

  4. Attend sector coordination meetings as necessary;

Shadow the Project manager and step in to be the officer in charge during their absence.

KNOWLEDGE, SKILLS AND ABILITIES

  • Bachelor degree in development study or any related field

  • Able to use a computer, with word-processing (e.g. Microsoft Office) and spreadsheets, internet and e-mail

  • 1-2 years' experience in NGOs, preferable in similar projects

  • Good level of English and Arabic (oral and written);

  • Experience in managing volunteers, daily workers

  • Experience in coordination with a range of stakeholders including but not limited to local government, other agencies and informal power holders in the communities.

  • A valid driver’s license (1 year old);

  • The position is 75% field based and 25% office based. The position holder will be expected to be available on last minute calls, flexible in working hours and willing to work weekends and holidays as the need arises.

Reporting & Compliance Officer, SUPREME Programme - West Nile

Position: Reporting & Compliance Officer, SUPREME Programme

Report to: Program Manager, SUPREME Programme

Location: West Nile, Uganda

Purpose of the position:

To support the SUPREME Project to achieve its strategic objectives through; production of high quality communication resources, hosting and handling VIP/ Donor visits, working with staff to support grant acquisition and retention of donors, responding to support office communications, requests and needs, managing reputation risk issues, media relations, branding and visibility needs.

The role of the reporting and compliance officer, is to make sure that World Vision is conducting its business in full compliance with all national and international laws and regulations that pertain to emergency, as well as professional standards, accepted humanitarian practices. There is both an ethical component and a pragmatic component to compliance - a role that is crucial in helping organizations manage risk, maintain a positive reputation, and avoid lawsuits.

Major Responsibilities

Leadership:

Provide program oversight, ensuring the program is meeting reporting & compliance standards, goals and implementation objectives as per program strategy.

  • Understand the needs and situation in the field and communicate these to the grants acquisition team through quarterly needs and gap analysis.

  • Ensure that all emergency response projects have clear exit or transition strategies established and implemented during project implementation period leading to sustainability of project interventions.

  • Participate in strategic organization meetings including strategic planning and progress review meetings. Advise the Associate Response Director and the Senior Leadership team on the strategic direction of the project.

  • Fair and modest: Willing to scrutinize all the facts without making a snap judgment, and interview any relevant employees for their perspective

Support the strategic objectives through;

  • Production of high quality communication resources, hosting and handling VIP/ Donor visits, working with programs to support grant acquisition and retention of donors, responding to support office communications requests and needs, managing reputation risk issues, media relations, branding and visibility needs.

  • Proactive: A honed alertness and vigilance to potential breaches in compliance. This means actively enforcing a mandatory reporting policy and seeking out any weakness in organizational dealings.

Team/People Management

  • Promote compliance, communicate expectations and provide constructive feedback via regular reviews

  • Provide team members with information, tools and other resources to improve performance and reach objectives

  • Should model appropriate behavior as a WV leader and should be exemplary to staff.

  • Ensure that all WV staff care policies are implemented including but not limited to the Prevention of Sexual Exploitation and Abuse (PSEA)

Enhanced documentation of Programmes through gathering sector-based communication materials for Support office use/Media/social media and Donor engagement

  • Lead effective planning (including staff, procurement and budget planning), management, implementation, monitoring and reporting of all projects in close collaboration with support functions i.e. procurement, logistics, P&C Safety and Security and Administration).

  • Ensure that the plans are implemented within overall timeframes, leaving room to adapt the process as necessary, bearing in mind this is a changing context

  • Provide regular feedback to key stakeholders, most notably community members

  • Identify, report & refer operational blockages caused by external actors to Liaison to be addressed through advocacy

  • Ensure all Project Managers are aware of Donor standards as per Grant Agreements

  • Oversee the transition of the projects including asset, staff and stakeholder management.

  • Identifying, documentation and dissemination of most significant change/ Need stories and best practices for profile raising (hard news, feature stories, VLOG’s and pictorials.

Networking and Collaboration

  • Represent World Vision at local coordination and interagency meetings

  • Participate and provide contributions to joint agency assessments, task-force teams and workshops as required and in collaboration with the Associate Response Director.

  • Attend interagency coordination meetings, making sure sector leads participate in the sector working group meetings, coordinating with OPM, UN and Local Government in matters that relate to WV operations in the area.

  • Ensure regular flow of communication between field sites, program office and through the Associate Response Director and the GAM team support offices and the greater World Vision Partnership

  • Build effective working relationship with partners who represent the community beneficiaries with whom World Vision is working.

  • Negotiate at Area level, make agreements and understandings, and establish standards and working agreements.

Monitoring & Reporting

  • Oversee the development of and submission of quality project reports in accordance with donor guidelines and templates.

  • Ensure the utilization of the information from the M&E reports and contribute to the collection of M&E data for the Response and National Office integrated M&E database as per agreed schedule.

  • Manage grant projects information and documentation processes, and ensure effective communication of the program/project results.

  • Develop and implement operations reporting systems to support timely and accurate reporting

  • Maintain a database/file of all Projects Documents (Proposals, Grant Agreements, Budgets, Log Frames, Monthly/Quarterly/End of project Reports, etc.)

  • Provide internal monthly reports (progress against planned activities, expense against estimated budget, etc.) of program and grant project activities to the Regional Operations Manager as per agreed schedule

Resources Mobilization

  • Ensuring all journalists/media crews get media accreditation before they proceed to the response location. This has to be procured before they reach Uganda.

  • Ensuring all VIP guests are treated with utmost professionalism, care and that all their needs and expectations are met.

  • Supporting in gathering content during field visits (Photos, captions, short clips)

  • Making sure all visitors are briefed about media guidelines and they sign child protection protocols before going to the field.

Brand management, Visibility and reputation risk management

  • Work closely with field and program teams to consistently identify challenges and risks surrounding our work in various operation areas. Work with the Associate Response Director and national office to Prepare key messages and Q&A’s for all potential risk issues and share them with support offices.

  • Ensuring all field programs and staff have adequate branding and visibility materials with proper messaging and logos.

  • Work with program teams to come up with annual visibility material plans right at the inception of the project

  • Ensuring that donor logos appear on all branded materials for the projects they fund

  • Ensuring proper usage of the World Vision international logo on all branded materials

  • Build the technical capacity of staff and partners in order to carry out effective documentation and communication.

KNOWLEDGE, SKILLS AND ABILITIES

  • A Bachelor’s degree in Communications, Development Studies or Social Sciences.

  • 3 - 5 years’ experience in the same or related field preferable with a busy organization.

  • Ability to exercise sound judgment and make decisions independently.

  • Excellent self-motivation skills.

  • Excellent communications skills in English, both oral and written

  • Previous experience in refugee programming in any settlements in Uganda

  • Good computer application proficiency especially Microsoft Office

  • Must be able to stand above religious and cultural diversities.

How to apply:

Please submit your application and complete Curriculum Vitae, to Website: https://careers.wvi.org/job-opportunities-in-uganda

Address your application to the People & Culture Specialist, Recruitment, World Vision Uganda

Deadline for receiving applications is, 18th July 2020. (Qualified natives of West Nile region are particularly encouraged to apply)

MEAL Officer

Position Title: MEAL Officer

PURPOSE OF POSITION

The MEAL Officer is responsible for both quantitative and qualitative aspect of the project. This position is crucial in the management and implementation of the project since capacity to deliver services will be improved with the relevant technical assistance that the MEAL officer will provide based on monitoring activities, outputs and outcomes

MAJOR RESPONSIBILITIES

Planning / Design / Re-Designing

  • Clearly understand the project design and deliverables

  • Clearly understand the M&E requirements outlined in the approved proposal or contract

Monitoring

  • Carry out of all MEAL data collection processes ( regular monitoring, PIM, PDM , RTEs, Reflection sessions)

  • After monitoring visits, complete detailed monitoring visit report within 3 working days

  • Ensure any data collectors/ enumerators hired by the project are trained on the use of the field level data collection tools and the reporting

  • Review and clean the data coming through the partner M&E systems, including ITT and MoV review, and ensuring data quality audits are done on a regular basis to ensure the data on the system is accurate

  • Updating of project Indicator Tracking Table (ITTs) on monthly basis according to internal deadlines

  • Support Senior MEAL Officer to ensure post implementation monitoring is conducted for projects / sectors as agreed with donors

  • Ensuring spot checks are done to verify and validate project reports

  • Support Senior MEAL Officer and MEAL Manager in presenting M&E findings to the project management, partners, & SLT

  • Ensuring all M&E related tools, data, reports and findings are archived as per WV Syria and Turkey filing structure.

Accountability:

  • Oversee the day to day management of the WV complaints and response mechanism, including producing weekly feedback reports to partners and following up with beneficiaries to close the loop.

  • Conduct frequent spot-checks and verification visits to ensure the HA channels are functioning, resources and meet the HA standards required.

  • Conduct feedback sessions and beneficiary satisfaction surveys with project beneficiairies

Reporting

  • Produce MEAL related reports (MVRs, PIM, etc) including updated ITTs/DatabasesReview partner feedback trackers and accountability reports and compile into a monthly report for the project

  • Produce Monitoring Visit Report for all regular field visits

  • Provide MEAL input into donor reports, ensuring all data presented is verified and provide detailed updates on MEAL activities

Capacity Building

  • Ensure partner project staff capacity is developed on basic MEAL concepts, proper data collection and reporting methods and tools in coordination with Senior MEAL Officer

Information Management, Innovation and learning

  • Mainstream the use of mobile technology for data collection reporting purposes.

  • Create interactive dashboards (online & offline) to present project information.

KNOWLEDGE, SKILLS AND ABILITIES

  • University Education completed.

  • Demonstrable ability in logframe and MEAL plan development

  • Ability to transfer knowledge through informal and formal training.

  • Demonstrated ability in the use of quantitative and qualitative methods including questionnaire design, survey techniques and participatory approaches.

  • Strong interpersonal skills and the ability to work in a team.

  • Good organizational and time management skills.

  • Computer proficiency in word processing, Power Point, database, spreadsheet and graphics presentations

  • 2 years field experience in program design and development, program monitoring and evaluation, accountability and capacity building.

  • Previous experience with developing DME and accountability tools

  • Bachelors or Masters degree in Social Sciences field.

  • Demonstrated ability in the use of quantitative, logical and analytical abilities.

  • Knowledge of advanced research methods and statistical analysis through statistical and data visualization software (such as SPSS, Power BI)

  • Experience of livelihood programmes and MEAL tools an advantage

  • Experience working for INGO

  • Excellent written and oral communication skills in English, Arabic and Turkish

Grant Project Coordinator for Local Program Grant

PURPOSE OF POSITION

The Project coordinator fully handles the project implementation of the grant project that is funded by the European Union (EU) through World Vision Mongolia (WV MOG) and World Vision Germany/ Deutschland e.V (WV GER) at the community level and works with project other staff and field personnel, and local Community-based organizations (CSOs). And Project coordinator maintains strong relationship & partnering throughout the lifecycle of the project, ensuring the donor visibility and reporting requirements are met.

The Project aims to reduce COVID-19 adverse impacts and to promote inclusive and equitable protection, livelihood, health, and nutrition opportunities for the most vulnerable households, especially mothers and children, through strengthened Local CSOs and increased collaboration with Local Authorities.

MAJOR RESPONSIBILITIES

  1. PROJECT IMPLEMENTATION

  • Coordinate the implementation, and monitoring of the project at the project target areas with local government units, Community based Organizations community, inter-agency network, and other stakeholders.

  • Facilitate consultative planning, reflection, and feedback with project stakeholders.

  • Facilitate the project approaches of Health & livelihood cooperating with key stakeholders and project beneficiaries

  • Spent project budgets efficiently in consultation with key partners for management and donor approval and ensure funds are spent in alignment with budgets on time.

  • Ensure program expenditures, to ensure that they are within the project budget and under World Vision’s financial policies and donor’s (EU) requirements

  • Ensure program accountability and sustainability drivers throughout program implementation

  • Mobilize and support the creation, mobilization, and strengthening of community groups and key stakeholders which catalyze community engagement to improve child well-being

  • Prepare the project documentation and reporting to ensure all required reports are submitted on time, accurate, and complete. This is including the provision of information for the monthly report, quarterly report, monitoring checklist, along with updated indicator tracking table and project documentation.

  • Ensure timely completion of project Visibility Plan following EU requirements, prepare all necessary data and information in required formats.

  1. PROJCET PLANNING, MONITORING AND REPORTING

  • Monitor performance of contractors and subcontractors

  • Lead effective monitoring at project target areas and collates & supply monitoring data to Project Lead, Grant Manager and World Vision technical programs

  • High contribution to project reporting is developed to a high-quality standard and is engaging for donor audiences

  • Ensures monitoring information is used to improve project performance and made available for technical program reports

  • Contribute to Donor visibility plan is developed and implemented in line with donor requirements

  • Supports, as required, to develop the grant project proposal & design

  1. NETWORKING AND COORDINATION

  • Identifies new partners within and outside the community and identifies how these partners can work together towards shared priorities for the project effectiveness

  • Builds and maintains effective working relationships with key stakeholders including local government officials, community leaders, Civil Society Organizations, and department/units to enhance program team effectiveness.

  • Engages in advocacy and Communication staff

  • Ensures program priorities and approaches are aligned with community, partners & donor’s requirement and standards

  • Coordinate donors & partners in the project fields

  1. GENERAL

  • Contribute to the common goal and aspirations of the WVI Mongolia, be active member of the team

  • Attends devotions and weekly chapel services and support spiritual development of his/her team.

  • Ensures staff and partners understand WV safeguarding & anti-corruption policies

  • Ensures project supports awareness raising for prevention and reporting of child protection incidents occurs across the project area

  • Perform any other tasks assigned by Project Lead & Grant managers

KNOWLEDGE, SKILLS AND ABILITIES

Minimum education, training and experience requirements to qualify for the position:

A Bachelor degree or Masters degree in the field of Public relations and Social Sciences

Relevant experience of project implementation or public health field is preferably

Minimum qualification for this position

Excellent at facilitation and organizing skills

Ability to communicate effectively, including reporting skills

Excellent analytical skills

Strong interpersonal skills and extremely resourceful

Initiative, ability to manage own time

Experience to complete projects according to outlined scope, budget, and timeline

Excellent command of English both written and spoken.

Excellent written and verbal skills, with strong technical skills in writing, interviewing

Preferred Skills, Knowledge and Experience:

High passion and dedication to human beings, especially vulnerable people.

Strong organizational and management skills, with a proven track record

Integrity, honesty, and accountability to both the team and the community

Able to make quick decisions as needed

Adaptable for any new thing and initiatives

Understanding of and commitment to World Vision Core Values

Proven experience in crisis/risk communication

Proven experience in writing project proposals

Proven commitment to Christian values

Work Environment

The position requires ability and willingness to travel domestically up to 30% of the time to rural areas

International Engineering Expert, WV Sudan

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The International Engineering Expert will be responsible for providing technical oversight on all major infrastructural work and supervisory support for the implementation of Infrastructural Components of the KfW funded ‘’Livelihoods and Agricultural Infrastructure Development project” in Nyala, Kass, Kubum, Rahed Elbirdi, and Ed Elfursan Localities of South Darfur, Sudan. The technical oversight include supervision and guidance on activities relating to constructions of:

  • Micro-dams and irrigation structures,

  • Small scale processing centres for milk and honey,

  • Feeder roads and Wadi crossing, and

  • Veterinary clinics.

The International Engineering Expert will work under the supervision of the Chief of Party and in collaboration with other staff of the project (Livelihoods and Value Chain Expert, Infrastructure supervisor, Field Officers, and Site Supervisors), staff of line ministries (MoA, Ministry of Animal Resources, and Department of Water and Environmental Sanitation), local partner NGOs, community leaders, and project beneficiaries.

The International Infrastructure Expert shall ensure and maintain high quality implementation of the infrastructure and all engineering activities. S/he line manages and provides technical support to engineering and construction activities.

MAJOR RESPONSIBILITIES:

Program Delivery:

  • Responsible for the technical designs for infrastructure and all engineering works and collaborates with relevant line ministry official to obtain approval for the technical designs.

  • Take lead and support feasibility studies on infrastructure works, ensuring appropriateness of technical specifications for works and terms of references for consultants engage to undertake feasibility studies.

  • In collaboration with the chief of party, provide guidance in tender evaluation for construction works.

  • In collaboration with the Infrastructure Supervisor, conducts monitoring visits regularly in the field to ensure smooth project activities progress and performance of the field supervisors.

  • Ensures implementation and compliance with recommendation of Environmental and Social Impact Assessments (ESIA), geophysical surveys, Topographic surveys, designing and supervising roads and micro dam construction and various other structures of the activities of the project.

  • Support the preparation of the bills of Quantities(BoQs) for major construction works to be undertaken by the project and take lead in the evaluation of work completed work and endorsement before payment is advanced to the contractor.

  • In consultation with the Chief of Party (CoP) and Project Coordinator Plan daily, weekly and monthly project objectives and targets.

  • Support the development and implementation of activities work plans for the infrastructure unit.

  • Responsible for drafting of ToRs for the project consultants and Contractors all major technical works.

  • Assist the CoP in monitoring and certification of works of Consultants and Contractors as per the agreed ToRs/contract agreements.

  • Plan, organize and support preparation of infrastructure work schedules and supervise the construction works at the various project sites.

  • Prepare in timely manner and submit to the Chief of Party all field monthly reports relating to infrastructure on monthly basis.

  • In collaboration with the Infrastructure supervisor, attend World Vision Water sector meetings regularly and provide updates of work progress, how challenges are being handled and any lessons learnt.

  • Compile progress reports including the cost controlling, scheduling, risks and management aspects.

  • Regularly evaluate work in progress to ensure adherence to technical specification, standards and environmental and safety requirements.

  • In consultation with the communities and the site supervisors, verify and validate the milestones of achievements and the eventual completion of the various infrastructures under KfW project and further issue completion respective certificates to the contractor for payment purposes.

Team Leadership and Internal Coordination:

  • Supervise and manages technical field activities of KfW Program in line with infrastructure design of each technical component and industry best practice and standards.

  • Lead the engineering team in quality management by conducting random spot checks and verifying construction materials to ensure adherence to material specification on project sites.

  • Conduct performance evaluation for the engineering team in line with World Vision policies against clear, measurable key performance measures and ensuring that individuals’ performance is managed in collaboration with the Director of

  • People & Culture.

  • Provide capacity building to the infrastructure team, providing coaching, mentoring and onsite training on maintenance, safety issues and environmental requirements.

  • Collaborate with the World Vision WASH advisor on technical matters relating to WASH infrastructure in terms of designs, feasibility and quality as well as sector technical requirements.

Financial Oversight:

  • Provide technical oversight in compilation of Bill of Quantities for all engineering works and reviews of tender documents.

  • Support the budgeting and re-budgeting processes as necessary, providing technical data for budgeting.

  • Ensuring value for money (VFM) in execution of all infrastructure works and collaborating with the Chief of Party appropriately.

  • Take lead in certification of works completed and initiates payment for contractors based on work certifications and contract deliverables.

Representation and External Collaboration:

  • Represents the project in technical working groups with other implementing agencies as assigned.

  • Liaison and collaboration with line ministry officials at the state level in Nyala on technical matters on the project.

Other Roles and Responsibilities:

  • As assigned by the Chief of Party or his designate.

KNOWLEDGE, SKILLS & ABILITIES:

  • In-depth knowledge of Water infrastructures such as micro-dams, ‘hafirs’, irrigations, agro-processing plants, buildings, roads and bridges; and general engineering expertise.

  • Proven knowledge and experience in constructions projects, excellent knowledge of project cost control activities, use and knowledge of auto cards in the construction industry, ability to supervise contractors, consultants and control contracts couple with excellent reporting skills is required.

  • Demonstration of professional competency, mastery of subject matter, conscientious and efficiency in meeting commitments, observing deadlines and achieving results, is motivated by professional acumen.

  • Must have ability to show persistence when faced with difficult problems or challenges and remains calm in stressful situations, takes responsibility for incorporating gender perspectives and ensuring equal participation of women and men in all areas of work.

  • Conduct all ethical and professional behaviors in refusing fraudulent and corrupt practices including but not limited to refusing gifts, favors and preferences by any stakeholder.

  • A Graduate degree from a recognized university in Civil engineering, Water Engineering or related fields.

  • Professional certification and membership of recognized engineering body preferred. Professional training in project management, project controls and construction contracts is a definite asset.

  • A Graduate degree in engineering from recognized University.

  • Professional certification from a recognized engineering body.

  • Professional training in project planning and management.

  • At least 10 years of post-qualification experience in engineering work in an international development work environment, preferably in Sub-Saharan Africa, with major accomplishment in construction of water infrastructures such dams, roads and bridges, irrigation structures and buildings.

  • Experience and demonstrated expertise in managing people and evaluating subordinates.

  • Certified Engineer, with experience in project management.

  • Effective in written and verbal communication in English and Arabic; knowledge of German is advantageous.

Preferred Skills, Knowledge and Experience:

  • Msc. Civil engineering, Water Engineering, or Building Construction.

  • Experience working in hostile or post conflict environment.

Work Environment/Travel:

  • The position will be based in Nyala, South Darfur.

  • The position requires ability and willingness to travel domestically up to 70% of the time.