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Finance & Support Services Director

Finance & Support Services Director,

World Vision

The Finance & Support Services Director role provides leadership, oversight and management of finance and support services functions.

The Position:

The position is part of the Senior Leadership Team and is responsible for grants management, financial accounting and stewardship, budget planning and management. The position also provides strategic leadership to ICT and Administration functions.

Key Requirements:

  • Bachelors degree in Accounting, Finance or Business Administration, or a related field.

  • At least 10 years of progressive experience in grants and financial management and accounting in a large international NGO. Five of those years must be at Director or equivalent level position.

  • Experience and comfort working in, and travelling to regions experiencing active conflict.

  • International working experience managing a diversified team at Finance Director Level.

  • Professional Accounting qualification like CIMA, Certified Public Accountant (CPA), Association of Chartered Certified Accountants (ACCA).

  • Excellent oral and written communication skills.

  • Excellent people management skills.

  • Ability to work in a cross-cultural, multi-religious environment.

  • Ability and comfort travelling 40% to 60% of the time and living in basic shared accommodation in regions experiencing active conflict.

If you believe your experience, competencies and qualifications match the job and role specifications described; send your application and detailed CV to reach us on or before Friday 9th October 2020.

For more information on World Vision International, please visit our website: www.wvi.org.

Due to the number of applications received, only short-listed candidates will be contacted.

World Vision adheres to strict child safeguarding principles. All selected candidates will therefore undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.

WVV Area Program Manager in Lang Chanh AP

WORK CONTEXT / BACKGROUND:

World Vision is a Christian relief and development organization working to create lasting change in the lives of children, families and communities living in poverty. World Vision serves all people regardless of religion, race, ethnicity or gender. As a child-focused organization, WV’s work focuses on children, ensuring they are protected and their basic needs are met. WVV has a total income of around US$ 19,000,000 (FY20) with funding from 14 support countries in Europe, Asia, the Americas and Australia. Funding of WVV consists of sponsorship program funding (70%) and PNS/grants (30%). WVV employs about 430 staff, of which 99% are Vietnamese nationals.

In FY20, World Vision Vietnam is implementing 37 Area Programmes (APs) which operate in 5 zones: North1 (Hoa Binh and Dien Bien), North 2 (Yen Bai – Tuyen Quang), North 3 (Thanh Hoa, Hung Yen, Hai Phong), Centre (Quang Tri, Quang Nam – Danang) and South (Quang Ngai, Binh Thuan, Ho Chi Minh, DakNong). WVV’s AP usually focuses within one administrative district of a province which populated by ethnic minority people with high rates of poverty. A uniqueness of WVV’s Development Program Approach (DPA) is that AP team members are based at district level where the AP is located, which enables them to work closely with government partners and communities on a daily basis. Beside the APs, WVV is also implementing different Special and Grant Projects to meet the specific needs of vulnerable children in both AP and non-AP areas.

PURPOSE OF POSITION:

Provide overall leadership and management to the area program in accordance with WVV’s strategic directions (e.g. national strategy, Technical Approaches, Technical Programs), policies (e.g. HR Manual,

Finance and Child Protection policies, ect.), standards (e.g. technical project models, Program Effectiveness, child sponsorship, child protection and child safe organization, Program Accountability Framework, etc.).

ROLE DIMENSION / DESCRIPTION

  • Leadership and People Management

    • Provide overall leadership to the AP team, including spiritual leadership

    • Work with PnC department to recruit and provide orientation for new staff

    • Supervise, coach, mentor, provide adequate feedback to AP staff to ensure their high performance toward the shared goals

    • Identify and address development needs of AP staff to ensure that they are well equipped with core and job-specific competencies to carry out quality work

    • Identify and address staffing issues in a timely and professional manner, in working with PnC department

    • Promote ongoing reflection and learning culture among AP staff

    • Organize the AP office and facilitate a working environment of trust, mutual respect, and care among all staff

    • Build effective relationships with support office/donors; provide support office/donors with vital program information, documentation, stories and reports on a timely manner and get them involved in key events/milestones of the program

  • Community Engagement and Sponsorship

    • Build effective working relationship with various development partners including PMB and technical departments at district and commune level

    • Network with external stakeholders (NGOs, CSO, local businesses, etc.) and create space for collaboration and partnership toward improved well being of children, especially the most vulnerable

    • Raise awareness of local partners and community on WV’s Christian identity and values, child focused and community based development

    • Promote program accountability in accordance with PAF

    • Lead the AP planning process as well as the annual community review & planning process

    • Promote shared monitoring and integrated reflection with local partners and community to review the progress and identify areas for improvements

    • Support communities and partners to develop and implement the community development plan/ initiatives (micro projects) including advocacy initiatives

    • Support communities and partners to develop and implement community-based disaster preparedness plans

    • Identify and mobilize community resources for joint advocacy activities at district level

    • Lead the documentation of best practices, lessons learnt, MSC stories and share with external and internal stakeholders for learning and advocacy purpose

    • Lead the process of MVC mapping and inclusion in the project activities

    • Lead child projection and inclusion as per Sponsorship standards and monitor participation and benefits of RC/MVC and their families

    • Lead the child monitoring as per sponsorship standards

    • Facilitate the implementation of Sponsorship 2.0

    • Reinforce Sponsorship In Programming (SIP) Essentials

    • Facilitate the process of program approach towards sustainability

  • Program Management in assigned communes

    • Lead the adaptation of TPs following the standard guidelines/ tools and complete all AP level documents (log-frame, ITT, MnE plan, narrative AP Plan)

    • Provide coaching and support to AP staff to implement TPs according to the approved AP plan and budget

    • Mobilize technical, human, financial resources to support the program

    • Lead the monitoring and reporting of indicators to ensure data accuracy

    • Implement the recommendations of CWB reports, evaluation reports, technical model review reports

    • Coordinate the participation of local partners and community in baseline survey and evaluation at AP level

    • Document evidences and disseminate WVV’s project models to external partner for replication and advocacy purpose

    • Prepare monitoring reports for the AP (monthly, semi-annual, annually)

    • Support AP staff to mainstream CCT into program activities

    • Lead the implementation of Horizon 3.0

    • Manage resources with integrity and stewardship, in compliance with WVV’s financial policies and procedures.

    • Coordinate procurement and strategic sourcing at AP level

    • Prepare concept notes and proposals for PNS calls

  • Knowledge, Skills, Abilities:

(The following knowledge, skills, and abilities may be acquired through a combination of formal schooling, self-education, prior experience, or on-the-job training.)

Education

  • Bachelor degree in education, public health, community development, social work and/or business administration.

  • Master degree in similar fields

Knowledge & Skills

  • Conceptual understanding of and commitment to development work, especially Christian, child-focused, community-based development concepts, approaches and processes.

  • Basic knowledge and understanding of key aspects of development work; including health, education, economic development, HIV and AIDS programming, food security, cross-cutting themes (e.g. gender, child protection, environment, disability), and integration of advocacy and disaster management in development programming.

  • Demonstrated leadership skills, including leading, building, and supporting a team with diverse roles and capacities.

  • Skills in facilitation of development processes, including organisation and mobilisation of communities and networking among different development partners.

  • Demonstrated capacity in program management, with conceptual understanding and required competency in DME functions.

  • Strong interpersonal skills and well-developed written and oral communications skills in Vietnamese and English, especially report writing skills.

  • Solid computer skills in Word, Excel, Powerpoint and email.

  • Ability to think critically and reflect.

  • World Vision Vietnam is a Christian non-government organization. Applicants having working experience in a similar kind of organization will be an advantage.

Our contact details are:

People and Culture Department - World Vision International – Vietnam

Address: 9th floor, the Mercury building, 444 Hoang Hoa Tham, Hanoi, Tel: 024. 39439920 - 121

  • We give equal opportunity to every candidate, regardless of religion, race and gender.

  • A competitive salary, benefits and career development opportunity will be offered and commensurate with the experience, qualifications and responsibilities.

Treasury Coordinator - VisionFund

*Please submit your CV in English.

PURPOSE OF THE POSITION:

Vision Fund International (VFI) is a wholly owned and controlled subsidiary of World Vision International (WVI). VFI’s role is to facilitate funding and stewardship of World Vision’s microfinance entities all over the world.

The role of the Treasury Coordinator is to support the Portfolio Manager through the processing of payment transactions, compiling financial data, coordinating collection of revenues and accounts receivable, providing; ProVision support, and contributing to treasury system projects and seasonal reporting needs.

KEY RESPONSIBILITIES:

Transaction Processing:

  • Instruct wire payments as requested for VFI lending and investment transactions.

  • Utilize Kyriba (WVI Treasury System) for intercompany transactions as instructed by management.

  • Conduct Blocked Party Screening on new vendors and business parties and coordinate KYC items as requested.

  • Act as primary super user, trainer, and expert in the Finance team – and globally acting as the system administrator – for ProVision.

Revenue Collection and Accounts Receivable:

  • Prepare invoices and coordinate with Accounts Receivable staff in the Accounting Team to ensure collection of investment revenue sources.

  • Interface with accounting team to ensure correct accounting of investment revenue in the accounts receivable subsidiary ledger – ensure the accounting team receives the information they need to keep ledger accurate.

  • Analyze collections process and systems and design/propose process improvements.

Data Processing:

  • Identify Cash receipts and disbursements, and record all activity in daily cash flow.

  • Record the origination of loans in VFI loan management system and tracking schedules.

  • Record interest and expense transactions in the VFI loan management system.

  • Record new MFI country level grant receipts and disbursements in relevant tracking schedules.

  • Support VFI Finance Team with reporting data scrubbing and preparation of supporting schedules.

Analysis and Projects:

  • Contribute to treasury and lending business projects under the guidance of the Portfolio Manager.

  • Support VFI Finance team with reporting data scrubbing and preparation of supporting schedules.

  • Provide ad hoc analysis as needed, for up to 15 % of time as requested by the Investment Director.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelors degree and work experience demonstrating professional numeracy, critical thinking and analytical ability.

  • The jobholder will need to have the proven ability to learn quickly in an environment with large amounts of information and will need problem solving skills and quantitative reasoning. Analytical skills and financial literacy will be critical for handling the analysis assignments in this role.

  • Proficient in MS Office, with strong MS Excel skills.

  • An organized and logical approach.

  • Excellent attention to detail.

  • Proven ability to manage multiple goals and projects and to prioritize and execute deliverables.

  • Track record of proactivity and ability to work without close supervision.

  • Confident communicating at different levels within the organization – proven high quality verbal and written communication.

  • Good people skills with diplomacy and ability to influence senior managers in the MFIs, resolve problems together, and advocate for better ways of doing things.

  • Effective working in a matrix organization with multiple stakeholders.

  • Ability to be cross culturally sensitive through an awareness of cultural differences.

  • At least 1 year of related professional experience or equivalent internship experience, preferably with exposure to corporate payment transactions and financial analysis.

  • Knowledge of financial and accounting processes, payment systems, etc, which could have been gained from work experience in Treasury or accounting or supply chain.

  • Proven ability to learn how to deal with complexities such as multiple currencies, withholding taxes, transfer pricing issues, loan product and interest rate structures, etc.

  • Experience using accounting and treasury software systems.

  • Fluency in English.

Preferred:

  • Bachelor’s Degree in Accounting, Finance, Economics or similar field.

  • 2-3 years of professional experience in a corporate treasury.

  • Familiarity with or background in Microfinance.

Work Environment/Travel:

  • 5% travel

Sponsorship Field Capability Business Analyst

*Please submit your CV in English.

PURPOSE OF THE POSITION:

The Sponsorship Field Capability Business Analyst is a key role in the Sponsorship Field Business Systems and Capability and Support team to support various initiatives and fulfil the goals of World Vision. The Sponsorship Field Capability Business Analyst works with internal stakeholders, including WVIT, regional and national office sponsorship representatives. The role is responsible to track, analyse, document, communicate and validate business process and systems issues and/or enhancements resulting in improved quality, efficiency and effectiveness in the conduct of sponsorship operations.

KEY RESPONSIBILITIES:

System Analysis and Documentation:

  • Develop and implement data collection process to elicit requirements from key stakeholders.

  • Collaborate and document detailed business requirements for sponsorship systems.

  • Reviews, co-defines change control requests and documentation and provides recommendations of appropriate resolution in consultation with Sponsorship Senior Business Analyst, technical team and management.

  • Support in developing, maintaining and performing processes to continuously monitor data quality and integrity of sponsorship data and systems.

  • Participates in project feasibility and options analysis for both ongoing and future projects.

Process Improvement:

  • Collaborate with the support team, regional sponsorship system coordinators, National Offices and other subject matter experts (SME) on issues and best practices to identify opportunities to improve business processes.

  • Supports process streamlining initiatives by documenting process maps and diagrams.

  • Promotes an understanding of Sponsorship Standards, processes and activities to the IT partners.

  • Monitoring, measuring and providing feedback on process performance.

Quality Assurance & Testing:

  • Assist in quality assurance and defining testing strategy and risks.

  • Provide significant contributions in the user acceptance testing of new functionalities or new systems with sponsorship field operation users before roll out.

  • Ensures issues found during testing are identified, tracked, reported on and resolved in a timely manner.

Capacity Building:

  • Develops or assist in development of implementation resources as well as user training documentation/materials for Sponsorship systems implementations (ie. SSUI, Data Quality) to ensure efficiency, quality and common interpretation and application of Sponsorship Business processes and standards.

  • Conduct/facilitate training or capacity building activities for Sponsorship systems including but not limited to Horizon SSUI etc. as needed.

Relationship Management:

  • Developing and maintaining close working relationships with internal and external functions as appropriate.

  • Demonstrate patience, tolerance and understanding.

  • Maintain a professional attitude.

  • Undertaking any other relevant duties as directed by the Sponsorship Senior Business Analyst and the Senior Manager, Sponsorship Field Business Systems Capability & Support.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor’s degree in Computer Science, Information Systems, Business, or other related field or equivalent work experience.

  • At least three to five years’ experience in five years of experience in systems development or process improvement initiatives.

  • Must have the ability to engage in IT technical discussions.

  • Must have a service oriented mindset with the ability to organize and prioritize tasks while transferring knowledge and expertise to empower clients and users.

  • Ability to effectively communicate with many different functions and cultures.

Preferred Skills, Knowledge and Experience:

  • Strong analytical, organizational, problem solving, collaborative, facilitation, and time management skills.

  • Ability to work under pressure and manage teams effectively in dynamic changing environment.

  • Understanding and experience of development industry with preference to child sponsorship based programming approaches and models.

  • Experience in working with multiple functions around enterprise wide change processes.

  • Willingness and ability to travel domestically and internationally as necessary.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 10 % of the time.

District Coordinator (Guruve)

BACKGROUND INFORMATION

World Vision is a global Christian relief, development and advocacy organization dedicated to working with children, families and communities to overcome poverty and injustice. We are a community of close to 40,000 staff working across the world to help change the lives of vulnerable children. Our supporters, partners and staff join forces with communities on the ground to help children enjoy good health, be educated for life, experience the love of God and their neighbors and be cared for, protected and participating in addressing issues that affect their lives. World Vision has been active in Zimbabwe since 1973. Our operations are spread across 9 out of 10 provinces, with a majority of over 1.75 million beneficiaries in rural areas. Our current programs focus on improving the well-being of boys and girls in three priority sectors: health and nutrition, livelihoods and education. We also focus on child protection, gender and disabilities, emergency assistance and resilience building as cross cutting priorities across our programs. If you share the same vision, JOIN US and contribute to life in all its fullness for the children and communities we serve.

POSITION: DISTRICT COORDINATOR

Location: Guruve

Project: FAO ENTERPRIZE (6 months)

Purpose of the Position

Ensure compliance to project implementation standards and guidelines, coordinate, account for, and lead the implementation of all project components; agricultural extension, market development, nutrition, rural finance and gender mainstreaming at district of operation according to FAO and WV guidelines and policy standards. Responsible for district level coordination, stakeholder engagement, facilitating and coordinating the implementation of the programme.

Major Responsibilities.

  • Lead, develop and maintain professional district level contact and relationship with partners and stakeholders (WV projects and departments, consortium partners, Ministry of Lands and Agriculture (MOLA), and district authorities), ensuring acceptable project scope knowledge.

  • Ensure adherence to donor and to World Vision standards, guidelines, policies, and procedures.

  • Supervise and provide support to district project staff and oversee district project implementation.

  • Continuously assess the district’s performance against work plans, and theory of change, recommending any revisions/adjustments.

  • Manage day-to-day district level project related issues, working closely with the Technical Specialists, Project Partners, Finance, Administration, Human Resources, and any other support department.

  • Produce quality and timely district project reports and updates.

  • Periodically assess, inform, and advise on any district context changes and possible options to changing context.

Knowledge Skills and Abilities

  • Degree in Agriculture, Agricultural Economics, Social Science, Development Studies, Economics.

  • Demonstrated +5 years coordination experience (project management, team leading, and stakeholder engagement) of a large project.

  • Good report and document production skill (quality, accurate, smart).

  • Problem solving analytical, multi-tasking, ability work under pressure, meet deadlines, team oriented, leadership, interpersonal, and decision making competencies are essential.

  • Class 4 driver’s license is a must.

NB: Shortlisting will be done as applications are received. Only shortlisted candidates will be conducted.

Qualified female candidates are encouraged to apply!!!

Humanitarian Cash Programming Advisor

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Humanitarian Cash Programming Advisor

Reporting to : Senior Manager- Disaster Management

Grade Level : 16

Work Location : Nairobi

Purpose of Position

To Provide technical support and guidance in the design, implementation and coordination of Humanitarian Cash Based Assistance Programming for World Vision Kenya.

Major Responsibilities

Technical Support, 40%

  • Provide technical support to WVK cash programming including Cash feasibility assessments, Market assessments, determination of response options, delivery mechanisms and appropriate modalities to be implemented.

  • Coordinate with technical sectors: (Livelihoods& Resilience, Health & Nutrition, Education & Protection, WASH, DMT), Departments: Sponsorship, RAM, Operations, ICT, Finance & Supply Chain and other Support Services for effective planning and implementation of Cash & Voucher Programming within WV Kenya.

  • Provide oversight of all Cash Based Intervention programs implementation progress; identification, resolution and/or escalation of issues.

  • Coordinate development, dissemination and roll out of Cash Based Intervention Programs guidelines in line with global, national and WVI standards

  • Ensure that Cash & Voucher Programming projects are designed to meet or exceed WVK, donor and industry standards and guidelines;

  • Ensure the incorporation of digital payment systems and platforms in all WV programs and coordinate its implementation.

  • Support Area Program and Grant Teams teams to set up CVP operations

  • Develop Standard Operating Procuedures (SOPs) for the selected delivery mechanisms (Mobile Money, Electronic Voucher, Banks, etc)

  • Provide orientation during startup workshop on CVP project components

  • Support digital registration and data management

  • Work with Technical Programs to strengthen the integration of CBI on programming

  • Participate in joint technical coordination, planning and review meetings for Humanitarian Cash Transfers and Markets

  • Participate in the development of winning proposals that incorporate CVP as a modality.

Capacity Building, 25%

  • Identify technical and programmatic gaps on Cash Based Interventions and design staff capacity building interventions on all aspects of CBI programming including feasibility, risk assessment, market assessment and analysis, modality selection, implementation of a delivery mechanism and distribution process.

  • Enhance skills and capacities of staff and partners in Humanitarian Cash Transfers and Markets

  • Coordinate regular learning forum to profile, communicate and ensure adoption of promising practices

  • With the support of GC CVP leads, lead CVP Capacity assessment and capacity building initiatives for WV Kenya staff and partners.

  • Provide technical and supervisory support to WV partners utilizing CVP modalities

  • Ensure ongoing coaching and mentoring of project staff in order to ensure that they are able to perform and achieve the desired results

  • Coordinate regular learning forum to profile, communicate and ensure adoption of promising practices

  • Identify capacity gaps in Cash Programming and organize for capacity building session to bridge the capacity gaps

Accountability, Learning and Innovation, 20%

  • Innovate, test or replicate good ideas to scale up multipurpose cash based programming both in humanitarian, social safety net or development programming.

  • Set up CVP monitoring, accountability and learning systems and address findings and recommendations on a regular basis.

  • Design and facilitate market assessments and document lessons for sharing internally and with key partners

  • Ensure that monthly and regular reports are generated and timely submitted to relevant stakeholders and partners (CTMR, donor reports, etc).

  • Ensure internal control systems are in placed to identify and manage potential risks associated with CVP.

  • Oversight to ensure the projects are implemented in accordance to the approved budgets

  • Initiate and Manage the contractual processes among key partners and support offices in consultation with the WVK risk and compliance department

  • Coordinate the development of Cash Based Interventions M&E tools, analyzing monitoring data and facilitating post-monitoring distribution.

  • Leading and coordinating CBI feasibility assessments, data collection and analysis to inform evidence-based response analysis, programme design, and adaptive implementation.

  • Coordinate and ensure delivery of risk assessments and mitigation measures related to CBI emergency response programming

  • Participate in the developing and adapting Standard Operating Procedures (SOPs), policy documents, guidance and tools for Cash Transfer Programming.

Engagement, Networking and Advocacy, 10%

  • Lead coordinantion and networking initiatives on CVP for WV Kenya. This includes engagements with the Cash Workign Group, CaLP, Government State Deparatments, Consortiums, the HPPP, NGOs and other stakeholders in that space.

  • Establish and maintain good relationship with Government Departments, CBOs, funding partners, Support Offices, & private sector actors involved in CVP

  • Coordinate and actively participating in relevant National and Sub-national working groups and other meetings in the area of responsibility, including the Cash Working Group at national level

  • Participate in joint technical coordination, planning and review meetings for Cash & Voucher Programming

Any other Duty assigned by supervisor or designee 5%

  • Perform any other duty as may be assigned by supervisor or designee from time to time

  • Participate and contribute in committees and task forces as may be required.

Knowledge, Skills and Abilities

  • Bachelor degree in the fields of: Social Science, Economics, Statistics or related field.

  • A postgraduate training in Monitoring & Evaluation, Statistics, Economics, Computer Science, Agriculture or related field will be an added advantage.

  • At least six years of experience in Cash Based Programming including conducting Cash Feasibility Assessment, Market Assessment, Designing Projects, implementing CVP programs

  • Experience supporting strategic programme development including successful proposal development for humanitarian donors

  • Experience working with Mobile Network Operators (MNOs) and Financial Service Providers (FSPs).

  • Experience in engaging with donors, private sector players, government agencies, INGOs among others

  • Experience working with both local and internal partners to design programs, implement or build capacity

  • Experience in setting up functioning monitoring and accountability systems

  • Strong evidence of good interpersonal and communication skills

  • Experience working with both local and internal partners to design programs, implement or build capacity

  • Experience in coordinating multi-agency programs and consortium/network development

  • Understanding of program design process, and monitoring/evaluation frameworks

  • Highly flexible and organized, able to coordinate private sector players and guide the WVK technical decision making process on new and upcoming funding opportunities

  • Able to manage multiple, simultaneous demands and willing to take on new tasks on an ad hoc basis as assigned by the supervisor

  • Ability to work both on own initiative and as part of a team in a high-pressure environment while adhering to deadlines

  • Excellent interpersonal and problem-solving skills, creativity and flexibility, ability to coordinate and build consensus.

  • Ability to work well in and promote teamwork, comfortable in a multi-cultural environment, flexible and able to handle pressure well.

  • Experience in setting up functioning monitoring and accountability systems

  • Experience in coordinating multi-agency programs and consortium/network development

  • Understanding of program design process, and monitoring/evaluation frameworks

  • Management of complex government/institutionally funded programs/projects

  • Proficient in written and spoken Kiswahili and English.

Technical Project Coordinator - Building Secure Livelihood

WORK LOCATION- PHALANXAY DISTRICT, SAVANNAKHET PROVINCE

POSITION TITLE – TECHNICAL PROJECT COORDINATOR (BUILDING SECURE LIVELIHOOD)

Position purpose:

This position is to plan and implement the technical program models to contribute to achieving the Project outcomes.

Position Context/background:

World Vision International – LAO country strategy FY2019-2021focuses on key ministry priorities for child well-being namely Nutrition, Education. The Technical Specials and Provincial TP manager aim to ensure that technical support is brought closer to the field operations implementing programmes.

Technical Programmes are national or sub-regional level programmes implemented by World Vision in multiple geographic locations within a country. TPs are comprised of evidence-based practices and models previously identified, defined and prioritised through a strategic process and documented in a Technical Program (TP). TPs are designed to ensure National Offices (NOs) achieve World Vision’s mission, and the NO strategy, which includes the highest impact for the well-being of children, in accordance with relevant TP and NO strategic objectives and integration of relevant supporting approaches (SA).

The Technical Project Coordinator (TPC) is responsible for the implementation of the Technical Programme Models. H/She will be working with Provincial TP Manager to establish and maintain the programme quality. This person will be representing WVI-LAO to technical networks at district level and engaging in advocacy relevant to TP objectives, using credible M&E and evidence from TP implementation, and providing capacity building of TDF and partners.

Key Objectives of Job: The position is accountable for the following:

1. Plan and implement the technical project model log-frame and LEAP budget following the TP quality standards and requirements.

2. Provide technical capacity building and coaching/mentoring to project partners and relevant stakeholders.

3. Represent of WVI-L in advocacy and external engagement as leading organization technical programs at district level.

Major Responsibilities of Job:

1. Technical Project Model Adaptation & Implementation

Work with Provincial Team and Project Partners to adapt the technical project implementation to community context.

Implement the technical project log-frame within the agreed design and budget.

Develop, review and update annual, semi-annual and monthly budget and detail implementation plan.

Work with CE Coordinator and TDF to identify and mitigate risks/issues to ensure quality implementation of technical project models.

Work with TDF to organize training and ongoing coaching/mentoring on technical project model/curriculum to project partners.

Lead reflection and learning of technical project models implementation for ongoing feedback and improvement.

Coordinate and participate in WVI-L technical program/project learning networks to share experiences and lessons learnt with the evidence.

2. Monitoring, Evaluation and Reporting

Work with DME team and TDF team to develop a monitoring plan; conduct spot-checks, reflect the project models implementation and carrying out the plan.

Organize TP baseline

Use standardized TP monitoring tool and its appropriate assurance.

Analyse and disaggregate data in order to track the progresses on working with MVC.

Train and engage project partners and key stakeholders in project monitoring and learning.

Track technical project model spending and variance explanation against budget plan.

Provide monthly, semi and annual progresses report to Provincial TP manager, Technical Specialist and CE Coordinator.

Prepare and compile project model data for child well-being report.

Prepare documentation of relevant technical project model as requested.

3. Advocacy and External Representation

Represent WVI-L at District/village levels to promote technical model and strengthen collaborative relationship.

Implement TP’s advocacy components to influence local policy implementers/decision makers at district and/or village levels through use of the evidence-based.

Participate in implementing TP Advocacy components at provincial/District level

4. Team Work and Integration

Actively participate as a member in learning, training and spiritual nurture.

Orient/train TDF’s on technical project model.

Share plan and integrate/synergize technical project activities.

EDUCATION: Degree in Public health, Nutrition, Agriculture/Food Security.

KNOWLEDGE AND SKILLS:

Good understanding nutrition status in community context.

Technical knowledge in maternal, child health, food security/ nutrition.

Clear understanding on Nutrition Program including Nutrition models and approaches.

Basic knowledge on nutrition data collection and analysis.

Knowledge of community participatory advocacy models

http://www.wvi.org/resources

EXPERIENCES

2 years’ experience in the technical area of Nutrition, Food Security, Maternal and Child health.

Experience in working with community based approaches and models: CIMCI, BFCI, IYCF, CMAM, Savings Group (SG), LVCD, BSL.

Experience conducting and assisting nutrition/food security surveys

Strong experience in project implementation and Design Monitoring and Evaluation.

Experience managing project across a large geographic area within district.

Experience building and maintaining relationships with local government and NGO partners and stakeholders

Experience nutrition related advocacy campaigns and activities

Experience in working on behavioral change and communications

Proven experience in project coordination, including financial management and monitoring and evaluation.

Experience in handling training and workshops for groups and communities( including coaching and mentoring)

Common Knowledge and Skills across Technical Project Coordinators:

Willingness to learn and be pro-active about personal professional development

Good organizational and coordinating skills

Ability to pro-actively influence, network, and collaborate with local level government and NGOs

Good communication skills in Lao and English (written and verbal)

Ability to demonstrate problem solving, interpersonal and communication skills (including facilitation)

Thorough knowledge and ability of MS Office

Ability to demonstrate project management and foster a collaborative, team oriented atmosphere

Integrity, honesty, and accountability to both the team and the community

Work Environment: Willingness to stay in the communities.

Interested candidates are invited to submit a COVER LETTER and CV to the address below. Please indicate the POSITION TITLE. Deadline for application is 28 September 2020, however applicants are encouraged to apply early as applications will be reviewed on an ongoing basis and the position will close early if a suitable candidate is found.

Women are strongly encouraged to apply.

Mail: People and Culture Department

P.O. Box 312 Vientiane 01005

Email: [email protected]

Website: www.wvi.org/laos

Project Officer - WFP (Akkar)

PURPOSE OF POSITION

The project officer will be responsible for implementation of the WFP in kind distribution project and will engage/support and supervise the target group meanwhile administering the components of the project. Position holder will also provide support in terms of data quality check, reconciliations and other miscellaneous tasks

MAJOR RESPONSIBILITIES

% Time

Major Activities

(80%)

Ensure accurate project database

  1. Identify and target beneficiaries including data gathering and management;

  2. Conduct data cleaning and entry including maintenance of the data base;

  3. Follow up on the running of the daily activities in close coordination with the team leaders and the casual workers;

  4. Assist the registration process;

  5. Implement assigned tasks as per the weekly detailed distribution and data gathering implementation plan;

  6. Comply and abide by WV best practices and donor regulations in distributions and data gathering;

  7. Inform the team leader of any deviations from the planned activities;

  8. Purchase items in line with the budget and instructions given by the Programme Manager via the project coordinator;

  9. Deliver high quality, accurate and timely daily reports;

  10. File all relevant project documents in line with WV’s requirements for project auditing;

  11. Support in the donor and partner visits

  12. Hold information sessions amongst project and WFP staff on findings of the outreach activities;

  13. Maintain all documentation relating directly to the distribution and to work activities required to ensure that referrals are being done internally and externally when needed

  14. Prepare the distribution sites in close collaboration with the logistic officer and the local stake holders (owner, municipalities…)

  15. Participate in Programme evaluation and share trends with Project Manager.

  16. Action protection mainstreaming standards suggested by the Project Manager.

  17. Work Closely with IMO to ensure the standardization of tools across areas.

10%

Handle documentation and reporting of the distribution

  • Oversee the distributions and ensure that all tools and MoVs are in place.

  • Support team leader and the logistic officer in ensuring that all distribution supporting documents are in place (issuance note, return note, Daily distribution report…).

  • Support team leader in preparing daily distribution reports as per donor and WV required templates.

  • Report any issues/challenges faced at field level to team leader.

  • Make sure to refer any protection case to team leader

10%

Perform Other duties as required

  • Attend and participate in capacity building trainings locally and internationally.

  • Attend and participate in WVL’s spiritual nurture and other organizational events.

  • Responsible of own security and actively contribute to a positive security culture.

  • Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.

  • Perform other duties as assigned by the Line Manager

KNOWLEDGE, SKILLS AND ABILITIES

  • University diploma preferred in economics, business administration, marketing, social work...), Able to use a computer, with word-processing (e.g. Microsoft Office) and spreadsheets, internet and e-mail.

  • 2-3 years' experience in NGOs

  • Experience in data gathering at household level and focus group discussions;

  • Experience in supervision of public works involving large number of workers

  • A valid driver’s license (more than 1 year old);

  • Good level of English and Arabic (oral and written);

Solutions Architect I

*Please submit your CV in English.

PURPOSE OF THE POSITION:

Individuals in the Architect I role are expected to facilitate the development of the right future-state architecture and ensure its effective adoption. They provide overall direction, guidance and definition of architecture programs that effectively support business strategies. This role will also advocate and support the enterprise’s IT strategies, identify and analyze enterprise business drivers, analyze the current IT environment to detect critical deficiencies, recommend solutions for improvement and develop strategies aligning IT to the business. They must have significant business knowledge and have one or more areas of technical expertise in which they concentrate. These technical areas may include network, security, applications and systems software, data and Internet.

Individuals in this role work on highly complex projects that require in-depth knowledge of two or more specialized architecture areas such as network, security, applications, information, systems and Internet and business segments. They work on multiple projects as a project leader or internal consultant. They are viewed as an expert and provide knowledge and counsel to others.

Individuals in the Architect job family interface across all business areas, acting as visionaries to proactively assist in defining the direction for future projects. They conceive strategies, solutions, build consensus, and sell/execute solutions. They are involved in all aspects of the project life cycle, from the initial kickoff through the requirements analysis, design and implementation. Additional responsibilities may include the establishment of the overall architectural viewpoints and the establishment and oversight of organization standards and policies. Architects identify major system interfaces, build e-business capabilities, and identify existing architecture weaknesses and opportunities for systems.

KEY RESPONSIBILITIES:

Solutions Architecture:

  • Assists in the development of solutions that deliver capabilities to the enterprise.

  • Analyzes enterprise business drivers to determine corresponding change requirements.

  • Assists in the implementation of an ESA based on enterprise business requirements and IT strategies.

  • Assists in defining the principles to guide solution decisions for the enterprise.

  • Coordinates solution architecture implementation and modification activities.

  • Assists in the evaluation and selection of software product standards, as well as the design of standard software configurations.

  • Consults with application or infrastructure development projects to fit systems or infrastructure to architecture.

Architecture Roadmap:

  • Assists in the analysis, design, and development of a roadmap and implementation plan based upon a current vs. future state in a cohesive architecture viewpoint.

  • Works with Lead Architect to assure architectural alignment.

Architecture Requirements:

  • Gathers and analyzes data and develops requirements at project level.

  • Aligns architectural requirements with IT strategy.

  • Assesses near-term needs to establish business priorities.

Quality Assurance:

  • Analyzes information to evaluate the effectiveness of controls, determine the accuracy of reports, and monitor the efficiency and security of operations.

Standards:

  • Supports and participates in developing policies, standards, guidelines and procedures.

  • Designs standard software configurations.

  • Promotes the EA process, outcomes and results.

Governance:

  • Participates in the EA and domain’s architecture Governance process.

  • Reviews exceptions and makes recommendations to architectural standards at a domain level.

Reuse:

  • Identifies opportunities for reuse.

  • Supports the development of architectural models or views.

Architecture Improvements:

  • Analyzes the current architecture to identify weaknesses and develop opportunities for improvements.

  • Identifies and when necessary, proposes variances to the architecture to accommodate project needs.

Architecture Compatibilities:

  • Consults with project teams to ensure compatibility with existing solutions, infrastructure and services.

  • Manages the design of systems.

Consulting:

  • Provides strategic consultation to clients and IT teams.

  • Participates in quality reviews and provides feedback.

  • Advises on options, risks, costs versus benefits, system impacts, and technology priorities.

  • Works with business leaders to understand business requirements and help them understand how technology tradeoffs influence strategy.

  • Consults on business-facing projects and maintains knowledge of their progress.

Communications:

  • Keeps IT’s technology and service managers aware of key customer issues, identifying and resolving potential problems and conflicts.

  • Sells the architecture process, its outcome and ongoing results.

Oversight:

  • Coordinates architecture implementation and modification activities.

  • Assists in post-implementation continuous-improvement efforts to enhance performance and provide increased functionality.

  • Ensures the conceptual completeness of the technical solution.

  • Works closely with project management to ensure alignment of plans with what is being delivered.

Research:

  • Researches and evaluates emerging technology, industry and market trends to assist in project development and/or operational support activities.

  • Provides recommendations based on business relevance, appropriate timing and deployment.

Tool Selection:

  • Identifies the tools and components used for a project from the approved enterprise toolset.

Finance:

  • Recommends expenditures based on the size, scope, and cost of hardware and software components.

  • Assists in developing business cases.

Change Management:

  • Recommends changes that impact strategic business direction.

  • Supports change management initiatives.

Project Status:

  • Collaborates with project management on reporting project status, issues, risks and benefits.

  • Meets with project leaders to ensure progress towards architectural alignment with project goals and requirements.

KNOWLEDGE, SKILLS AND ABILITIES:

  • Bachelor’s degree in Computer Science, Information Systems, Computer Engineering, Systems Analysis or a related field. Or equivalent work experience.

  • Typically has 7- 8 years of experience in multiple IT areas with 2 - 3 years of relevant domain experience (data, network, application, systems, etc.)

  • Willingness and ability to travel domestically and internationally, as necessary.

  • Effective in written and verbal communication in English.

Preferred Skills, Knowledge and Experience:

  • Requires advanced to expert level knowledge and understanding of architecture, application design, systems engineering and integration.

  • Prior experience working with API driven architecture and integration stacks (Mulesoft, TIBCO, etc.) preferred but not required.

Work Environment/Travel:

  • The position requires ability and willingness to travel domestically and internationally up to 20% of the time.

Senior Manager- Grants Finance

You will be required to produce a current (within 3 months) Original Police Clearance Certificate or waiting receipt during interview in case you are shortlisted

Job Title : Senior Manager Grants Finance

Reporting to : Finance and Support Services Director

Grade Level : 17

Work Location : Nairobi

Purpose of Position

To support the Finance Director in designing, developing and assessing organizational financial management strategies & systems that support grants acquisition and management of the grant program finances. The position supports the Finance Director in proposal development, budget formulation for all grant projects, financial reporting to donors for grants, ensuring compliance with donor regulations and ensuring the implementation of financial policies and procedures for effective resource acquisition, utilization and safeguarding of WVK assets.

The incumbent will ensure that grant programs meet community and donor financial accountability in line with World Vision’s policies and standards. The position will be responsible for managing ongoing relationships with the support offices, donors and other stakeholders for ministry effectiveness.

Major Responsibilities

Grants Financial monitoring and reporting, 20%

  • Ensure timely and accurate grants financial reports submission to donors and other stakeholders

  • Ensure the analysis of grant expenditure for management action to help in monitoring the burn rate for grants and special projects.

  • Provide leadership to the grants management team and field based grants accountants to ensure monitoring visits to projects are done frequently

  • Ensure that all grants financial reports are prepared, communicated and reviewed with donors according to the agreed donor requirements.

  • Ensure proper monitoring of grants by actively participating in monthly grants meeting with Operations Team

  • Provide monthly updates to the Leadership team on grants highlighting high risk grants and actions taken to mitigate the risks

  • Ensure the grants monitoring system is operational and information shared regularly

  • Coordinate grant closeout procedures and ensure that phased out grants are in compliant with phase out guidelines

  • Advise on grant supplier requirements and work with the procurement department to ensure compliance with the grants procurement guidelines.

Sub-recipient Management 20%

  • Develop mechanisms to ensure all potential sub recipients are screened according to the donor requirements

  • Coordinate the capacity assessment process for all potential sub-recipients

  • Develop and coordinate the delivery of capacity building initiatives for identified sub-recipients as required

  • Plan for and ensure that quarterly visits to Sub-recipients are done for compliance with donor regulations. Work with the Sub recipients to implement recommendations to address any areas that require strengthening

  • Ensure that all financial reports from Sub-recipients are reviewed on a quarterly basis for compliance and accuracy

  • Ensure that the accurate records and files are maintained for each Sub-recipient at all times

Leadership and Staff Management, 15%

  • Ensure strong and positive leadership is provided to field finance/grants team and competent staff are hired

  • Coordinate professional and personal development grants staff through adequate orientation, on the job coaching, identification of training needs and opportunities

  • Ensure effective performance management as per WVI guidelines and standards

  • Ensure staff capacity is developed to enhance efficiency in execution of duties

  • Create an environment that enhances team development

  • Ensure positive supervisory skills are developed

Grant Financial risk management 10%

  • Ensure all grant projects are audited according to the donor requirements.

  • Ensure that findings and recommendations from audits and various donor accountability mechanisms are acted upon in a timely and effective manner in consultation with Operations Team.

  • Ensure the grant operate within WV internal control systems to mitigate risks and ensure accountability that will result in good audit ratings

  • Together with project grants managers and accountants support the FD in ensuring that all payroll grant charges are accurately captured through the LDR system.

  • Work with the donors to develop Terms of reference for special purpose grant audits.

Ensure the grants budgets and financial plans meet donor requirements, 10%

  • Advise management on and monitor grants budgets, funding requirements, expenditures and support the management in execution of the same

  • Provide technical support in proposal budgets development to GAM and Operations teams

  • Ensure myPBAS is updated and outstanding commitments followed up with the SOs

  • Ensure grants budgets and expenditures are monitored and provide regular updates to operations leadership and Senior Leadership Team and ensure corrective actions are taken as necessary together with Operations

Capacity building and Strategic partnerships, 10%

  • Ensure that professional and personal development of grants finance is done through on­ the-job coaching, identification of learning and training needs and opportunities

  • Ensure that continuous capacity building on donor risk management and financial risk management for grants is done across the organization

  • Communicate to WVK staff on partnership directions on grants management

  • Conduct grant financial risk assessment and support the Finance Director in ensuring the implementation of the core risk mitigation measures identified.

  • Coordinate the grant start up workshops in liaison with operations

  • Coordinate major donor regulations training workshops

Networking and Coordination, 10%

  • Maintain effective communications and pro-active relationships with Support Office partners and donors.

  • In coordination with the Finance Director work closely with regional and ADP staff in the implementation of Partnership initiatives and enhance knowledge sharing within the department.

  • In the spirit of twin citizenship, contribute to knowledge sharing and collaborative learning through internal avenues such as the Grants technical communities of practice.

Others 5%

  • Perform any other duties as requested by the supervisor

  • Adhere to WVI key policy documents mission, core values, and covenant of partnership.

  • Attend daily devotions.

Knowledge, Skills and Abilities

  • Have a Masters Degree in Finance/ Accounting/ Business Accounting

  • Holder of a Finance Degree (Bachelors of Commerce in Finance/ Accounting/ Business Administration)

  • Minimum of 10 years experience in finance and accounting; with a good understanding of project management cycles in a complex, international development organization. 5 years should have been at a managerial level.

  • Qualified Accountant (CPA (K)

  • Proficiency in Computer applications (Excel, Sun systems, Word etc)

  • Grants Management Knowledge